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Home My WebLink About2025-12-03 Historic PACKET HPACCommittee Agenda Note: Anyone wishing to speak at any HPACmeeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Times noted for each item are approximate… December3,2025 AGENDA (4:00)CALLTOORDER:Meetingheld in person & via Zoomat: Https://zoom.us/j/99833300962?pwd=ZSe7XSC5iwmGvH65T6EaikrRhaBf5F.1 \[MeetingID:998 3330 0962/Passcode:195976\] READINGOFLANDACKNOWLEDGEMENT I.(4:05)APPROVALOFAGENDA II.(4:10)APPROVALOFMINUTES Minutes of October 8, 2025 III.(4:15)PUBLICFORUM IV.(4:30)LIASONREPORTS CouncilLiaison-Jeff Dahle StaffLiaison–Derek Severson V.(4:45)DISCUSSIONITEMS A.2025Accomplishments/2026Workplan B.ReviewBoardAssignments–December 2025/January 2026 VI.(5:30)ADJOURNMENT Page 1of 1 HPACCommittee Minutes DRAFT Note: Anyone who wishesto speak at any HPACmeeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. October8,2025 Minutes CALLTOORDER:ChairScharen called the meeting to order at 4:00 p.m. Scharen, Whitford, Emery, Prest and Delaunay were presentin person. Reppand Skibby were absent. READINGOFLANDACKNOWLEDGEMENT Scharen read the land acknowledgement. APPROVALOFAGENDA It was agreed that discussion of the Butler Perozzi Fountain Revisions would be heard before other business given that Mike Gardiner and Dale Shostrom were present via Zoom to discuss the matter. APPROVALOFMINUTES Whitford/Emerym/stoapprovetheminutesofAugust6,2025,aspresented.Voicevote:AllAYES. Motionpassed. PUBLICFORUM There was no one in the audience wishing to speak. DISCUSSIONITEMS ButlerPerozziFountainRevisions(MikeGardinerandDaleShostrom)Gardinerand Shostrom generally summarized the status of the fountain restoration project, explaining that in moving ahead with the restoration is not feasible, and they are looking at fully reconstructing the fountain and creating an interpretive displayfrom 1915-2026. George Kramer has prepared and submitted an application to SHPO. HPAC members noted that they had met with Parks staff and Parks Foundation members on site at the fountain early on in the process and expressed concerns with the condition of the fountain and the feasibility of restoration. There are five or six elements of different kinds of marble; only one, the pedestal is original, and it is not suited for outdoor use. All have deteriorated, and the replacement will be a perfect replica of the original. The project will include the fountain as well as walls, lightposts, stairs, etc., and the goal is to complete the replacement using the funds already raised. It is anticipated that construction could begin in spring or early summer of 2026. In light of the findings, HPAC members generally concurred that reconstruction with an interpretive display was the only appropriate path. Page 1of 3 HPACCommittee Minutes DRAFT HPAC members discussed whether changes were necessary to distinguish new from historic and avoid sought a clear distinction, in Ashland the approach has been to seek a closer match between new and old. HPAC members generally indicated that they believed it was important to match the historic whether restoring or reconstructing, noting that new material provided sufficient distinction. Gardiner clarified that the Ashland Parks Foundation will serve as the client for thisproject, will inform donors and the citizenry at largeof the direction the project is taking, will seek to use local artisans and contractors, and emphasized that public funds will not be used. Whitford/Prestm/stoapprovetherevisionsdescribed.Voicevote:AllAYES. LIASONREPORTS CouncilLiaisonJeff Dahlewas absentso no report was given. CommunityDevelopmentStaffLiaisonDerek Seversonprovided a brief staff update. SERJACLiaisonVictoria Sagewas absent so no report was given. ReviewBoardAssignmentsMembers volunteered for Review Board assignments in October and November. WorkplanDiscussionSeverson provided a brief introduction and summarized the staff memo in the packet, noting: PreservationPlanIn recent years, the workplan has included an aspirational item to update the adopted Preservation Plan, which was prepared more than a decade ago by a grant- funded consultant. In recent workplans, this was to be a back-burner item as time allowed between other projects and priorities. Given that staff time and resources available to HPAC are adequate time or energy to move this forward while also addressing Preservation Week activities, land use and permit reviews by HPAC and the Review Board, and the other items that arise sporadically throughout the year. Members generally concurred with removing the Preservation Plan update from the workplan. . QuarterlyMeetingSeverson discussed the potential of shifting to a quarterly scheduleif there were not time sensitive items to be considered, noting that three meetings in the last nine now meeting quarterly. Page 2of 3 HPACCommittee Minutes DRAFT FocusonRecruitmentEffortsSeverson noted that HPAC may also wish to consider if there are as yet unexplored means to promote the committee and recruit new members. promote Preservation Week, with any changes to the schedule considered to accommodate event planning, and continuing to be available as an on-call resource through the Review Board. There was discussion of focusing more on education and advocacy when there are fewer land use items on the agenda, with the possibility to promote preservation through brown bag lunches or other more frequent workshops or walking tours. There was also discussion of again doing a mailing to new property owners in the historic districts. ADJOURNMENT The meeting was adjourned at 4:54p.m. Page 3of 3 Memo DATE:December 3, 2025 TO:Historic Preservation Advisory Committee Members FROM:Derek Severson, Planning Supervisory RE:End of Year Committee & Commission Appreciation Reception & Achievements & Work Plan Presentation AsdiscussedinOctober,theannualEnd-of-YearCommittee&Commission AppreciationReceptionwillbeheldattheCityCouncilChambersat1175EastMain th Streetbeginningat5:30p.m.onMonday,December15. Theeventwillbeginat5:30p.m.withCommittee&Commissionchairsbriefly presentingontheirCommittee’sachievementsofthepastyearandworkplansfor thecomingyear. Theappreciationreceptionwithlightrefreshmentswillfollow beginningat6:30p.m. AdraftmemoofHPACaccomplishmentsandatentativeworkplanareattachedfor HPACreviewandapproval. Chairsandstaffliaisonsareexpectedtoattend,andothermembersareencouraged toattend. Ifyoucanletstaffknowifyou’llbeattending,wecantailortherefreshment planningaccordingly. Thankyou. REFERENCES & ATTACHMENTS Attachment #1:Draft Accomplishments/Work Plan Memo for Review & Approval Attachment #2:Appreciation Event Flyer COMMUNITY DEVELOPMENTDEPARTMENT 51 Winburn WayTel:541.488.5305 Ashland, Oregon 97520Fax:541.552.2050 ashland.or.usTTY: 800.735.2900 Memo DATE:December 15, 2025 TO:Mayor Graham and City Council FROM:Shelby Scharen, Historic Preservation Advisory Committee (HPAC) Chair RE:HPAC 2025Achievements & 2026Priorities and Workplan 2025Achievements Over the course of 2025, the Historic Preservation Advisory Committee (HPAC): Reviewof the current Preservation Planto give members general familiarity. On-going review of land use actions and building permits within the historic districts at the regular monthly meetings. Conduct bi-weekly HPAC Review Board as a resource to property owners, designers, contractors and staff considering projects within the historic districts. HPAC members served on the Community Center Management Advisory Committee to ensure that the building’s historic significance received due consideration in planning the repair work. Conducted Preservation Week Activities in partnership with WalkAshland focused on the national “Past Forward” theme. Events included: a Railroad District walking tour, a very well attended ‘Tombstone Tales’ at Ashland Cemetery, a photo contest and the annual Historic Preservation Awards ceremony conducted in Lithia Park with the help of Mayor Graham. Sent a letter recognizing the 100-year anniversary of the Ashland Springs Hotel. HPAC members continue to serve on a subcommittee with the Public Arts Advisory Committee (PAAC) and Ashland Parks & Recreation Commission (APRC) to identify locations for the “hub and spokes” for the next Marking Ashland Places (MAPII) project in the Downtown Historic District. HPAC reviewed & supported the installation of the second Playwright’s Walk plaque by local artist Micah Blacklight at the Railroad Park. HPAC members continue to work with the Parks Foundation to support restoration of the Butler Perozzi Fountain in Lithia Park. Current and former HPAC members are part of the Foundation’s subcommittee for the Fountain restoration. COMMUNITY DEVELOPMENTDEPARTMENT 51 Winburn WayTel:541.488.5305 Ashland, Oregon 97520Fax:541.552.2050 ashland.or.usTTY: 800.735.2900 2026Priorities & Workplan The Historic Preservation Advisory Committee (HPAC) discussed priorities and a work plan for the 2026calendar year at regularmeetings in October and December. The list below is th provided in anticipation of the December 15conversation with Council, and is in addition to continuing the Review Board and review of applications and proposals. Continuing Education for HPAC Members-HPAC willcontinue to look at continuing educationopportunities for new and existing members on the information needed to carry out their responsibilities, including roles & responsibilities; reviewing planning action procedures and development standards; reviewing the Secretary of the Interior’s national standards for historic preservation; and becoming familiar with the responsibilities of being designated as a Certified Local Governmentin Oregon. Raise Public Awareness of Preservation and HPAC–Promote preservation and the committee through events, activities and partnerships including expanding Preservation Week activities beyond the Preservation Awards; occasional preservation-themed Brown Bag Lunches; an annual direct mailingto new property owners in the districts; targeted outreach to professional groups; updating the Committee webpageand on-going work with the Public Arts Advisory Committee to continue the Marking Ashland Places(MAPII)project. Modified Meeting Schedule–HPAC will continue to look at potential modifications to its meeting schedule in response to limited resources and the reduction in land use actions/permits while continuing to be available as a resource for home owners, contractors and designers. Recruiting New Members –With onelong-standing member leaving in December due to term limits, there will be three HPAC vacancies.Members will explore new ways to promote the committee and recruit new members. NextSteps th HPAC looks forward to the December 15discussion as an opportunity to communicate HPAC’s priorities and proposed workplan to the Council and hear any feedback. REFERENCES & ATTACHMENTS None. COMMUNITY DEVELOPMENTDEPARTMENT 51 Winburn WayTel:541.488.5305 Ashland, Oregon 97520Fax:541.552.2050 ashland.or.usTTY: 800.735.2900 December2025 HPACReviewBoard Meetat3:00pm-LithiaRoom Everyotherweek **Stafftoemailifthereisanythingtoreviewontheoffweeks** DATECOMMITTEEMEMBERSATTENDING Dec4th Dec18th *Call541-488-5305toverifythereareitemsontheagendatoreview January2026 HPACReviewBoard Meetat3:00pm-LithiaRoom Everyotherweek **Stafftoemailifthereisanythingtoreviewontheoffweeks** DATECOMMITTEEMEMBERSATTENDING Jan8th Jan22nd *Call541-488-5305toverifythereareitemsontheagendatoreview