HomeMy WebLinkAbout2026-016 AGRMT AMND # 1 Civil West Engineering, a Verdantas Company AMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
it City1 f)
and
Civil West Engineering, a Verdantas Company
("Consultant")
for
On Call Inspection services
RECITALS
A. The City and Provider previously entered into a Personal Services Agreement effective October
15, 2025 (the "Agreement"), for On Call Inspection Services.
B. The City and Consultant now wish to amend the Agreement to increase the amount of
compensation to be paid to Consultant.
AGREEMENT
NOW THEREFORE,in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the amount of compensation from $75,000 (seventy-five thousand dollars)to $99,000
(ninety-nine thousand dollars), an increase of$24,000 (twenty-four thousand dollars).
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
CITY OF ASHLAND, OREGON Civil West Engineering, a Verdantas
Company
By: By:
City Manager: Sabrina Cotta
Printed Name: Manuel Ramos
Date: 1/28/2026 Title: Area Practice Leader- Land Services
Date: 1/27/2026
Page 1 of 1: Amendment No. 1 to Goods&Services Agreement between the City of Ashland and Civil West
Engineering
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830 O'Hare Parkway 486 E'Street
Medford,OR47501 Coos Bay:OR 97420
:41-266->601 541-266.3B01
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Alhany,OR 97321 Newport,.CP 97366
S41-223-5130 541-264-7040
A Verdantas Company
PROJECT BUDGET MEMO
Client: City of Ashland
Client Address: 20 East Main St. Ashland, OR 97520
Client Phone Number: 541-488-5587
Client Email: chance.metcaIf@ashland.or.us
Project Name: City of Ashland Inspection Services
From: Riley Scherr,Senior Project Manager, Civil West Engineering Services, Inc.A Verdantas Company
Project Background—Civil West Engineering Services, a Verdantas Company, entered into a Personal Services
Agreement with the City of Ashland, an Oregon municipal corporation, for the services listed in the original contract's
Description of Services and Supporting Documents (Exhibit "A"). The original not-to-exceed contract amount was
$75,000 and was executed by both parties on 10/14/2025 and 10/15/2025.
Project Burn Rate and Expenditures to Date—Three monthly invoices have been submitted to date, totaling
$27,223.87.The first invoice covered only a partial monthly billing cycle and included the project kickoff meeting with
the City of Ashland. For the purposes of calculating a representative burn rate, the second and third invoice amounts,
along with the current billing period that will result in the fourth invoice, were used to obtain an average monthly
expenditure of approximately$14,400.
Of the original $75,000 contract amount, $47,776.13 remains unbilled.The upcoming fourth invoice (covering services
rendered through approximately January 23, 2026) is projected to total about$17,680. At the current burn rate,the
contract budget is expected to be fully expended following the sixth invoice, which will cover services rendered through
March 27, 2026.
Projected Budget Needed—The original agreement referenced above includes an intended completion date of June 30,
2026. Based on the current burn rate and expenditures to date, the additional budget needed to complete the work
through that date is estimated at $43,200. This would increase the total contract amount to$118,200.
Projected Services Reduction—It is understood that there is potential for a $20,000 increase to the original contract
amount. As an alternative to the full budget increase described above, a reduction in consultant services may allow the
project to continue through the intended completion date with a smaller budget adjustment.
At the completion of the current billing cycle, the remaining budget is expected to be approximately$30,100. When
combined with the potential additional $20,000, an estimated $50,100 would remain for services rendered from late
January 2026 through June 30, 2026. To maintain project progress within this budget, the level of engineering services
provided by the consultant would need to be reduced by approximately 30%.