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2026-014 AGRMT AMND # 1 Moonlight Business Process Outsourcing
ASHLAND CITY COUNCIL BUSINESS MEETING MINUTES Tuesday,June 2,2026 Council Present: Mayor Graham; Councilors Sherrell, Dahle, Bloom, Kaplan, DuQuenne (via Zoom),and Hansen. Staff Present: Sabrina Cotta City Manager Johan Pietila City Attorney Alissa Kolodzinski City Recorder Bryn Morrison Interim Finance Director Scott Fleury Public Works Director Mark Shay Deputy Fire Chief Kelly Burns Emergency Management Coordinator I. CALL TO ORDER Graham called the meeting to order at 6:00 p.m. a. Land Acknowledgement" Kaplan read the land acknowledgement. II. PLEDGE OF ALLEGIANCE Dahle led the pledge of allegiance. III. ROLL CALL IV. MAYOR'S CHAIR OF THE COUNCIL ANNOUNCEMENT • The wildfire mitigation bond discussion was moved to the prior evening's meeting along with the executive session for an annual staff review. • Juneteenth will be celebrated June 20 at Pear Blossom Park from 11:00 AM to 8:00 PM. • Residents were reminded of wildfire season and were encouraged to reduce fire risk. • The Elks Lodge will host a celebration on the plaza at noon on June 14. a. Proclamation in Honor of Flag Day Graham read the proclamation into the record V. APPROVAL OF MINUTES a. Minutes of the May 18,2026 - Study Session Meeting b. Minutes of the May 19,2026 - Business Meeting Kolodzinski noted a corrected version of the May 19 Business Meeting minutes was distributed via email. Hansen moved to approve the study session minutes from May 18 and the corrected minutes for May 19.Dahle seconded the motion. Roll Call Vote:Sherrell,Dahle,Bloom,Kaplan,DuQuenne,and Hansen-YES. Motion passed. VI. CONSENT AGENDA a. Committee Member Appointment Dahle moved to approve the consent agenda as listed.Bloom seconded the motion. Roll Call Vote:Sherrell,Dahle,Bloom,Kaplan,DuQuenne,and Hansen-YES. Motion passed. Business Meeting June 2,2026 Page l of 6 VII. SPECIAL PRESENTATIONS a. Elks Building Mural Presentation with John Pugh Artist John Pugh presented an update on the "Where the Crow Lights" mural,a large-scale public art project planned for the 1910 Elks Lodge building on Main Street. Pugh described the evolution of the design from an earlier concept to a village scene depicting indigenous life, incorporating imagery of local animals, plants, and creation stories. He emphasized that the design had been developed through extensive consultation with native elders and community members and that feedback had been consistently positive. Installation is planned to begin at the end of July. Fundraising has reached approximately$205,000 of the $250,000 goal,with approximately $45,000 still needed.Community members wishing to donate may do so at wherethecrowflIghtsQLa Council members expressed broad enthusiasm and appreciation, noting the care taken to respectfully represent indigenous heritage and acknowledged that inclusive community engagement had been a condition of the Council's early support for the project. VIII. PUBLIC FORUM Concerns were raised regarding the previous year's budget amendment process due to a perceived conflict of interest.Community members encouraged restoration of hospital services at Ashland Community Hospital and requested the safeguarding of funds acquired from a breech of contract agreement to be reserved for this while efforts are made to bring back these services.The absence of a search for a new Finance Director was questioned,and concerns were raised about the accuracy of data related to an upcoming herbicide application. IX. PUBLIC HEARING a. Public Hearing for Approval of a Resolution to Levy Taxes for the Fiscal Year July 1, 2026 through June 30, 2027, a Resolution Certifying City of Ashland Services, a Resolution Declaring the City's Election to Receive State Revenues Morrison presented three resolutions required annually to authorize the property tax levy and state revenue sharing.The proposed levy rate is $4.2865 per$1,000 of assessed value, plus a general obligation bond levy of$202,774 for repayment of Fire Station 2 debt.The remaining two resolutions certify that the City provides qualifying services and elects to receive state revenue sharing. Public Hearing open No speakers Public Hearing Closed Bloom moved to approve a Resolution levying taxes for the fiscal year July 1,2026 through June 30, 2027,such taxes in the levy rate of$4.2865 per$1,000 of assessed value upon all the real and personal property subject to assessment and levy within the corporate limits of the City of Ashland, Jackson County,Oregon;and the City Council also levies a tax for the repayment of general obligation debt in the amount of$202,774;and to approve a resolution certifying City of Ashland services;and to approve a resolution declaring the City's election to receive state revenues.Dahle seconded the motion. Roll Call Vote:Dahle,Bloom,Sherrell,Kaplan,DuQuenne,and Hansen-YES. Motion passed. Business Meeting June 2,2026 Page 2 of 6 X. ORDINANCES,RESOLUTIONS AND CONTRACTS a. Second Reading of the following Ordinance Language Changes (set#3): L 3299 AN ORDINANCE AMENDING AMC 13.04 CONSTRUCTION, REPAIR AND ALTERATION OF SIDEWALKS, SECTION 13.04.020 DUTY TO REPAIR AND CLEAR SIDEWALKS ii. 3300 AN ORDINANCE AMENDING AMC SECTION 14.04.060 WATER CONNECTS OUTSIDE THE CITY LIMITS iii. 3301 AN ORDINANCE AMENDING AMC 14.08 SEWER SYSTEM - RATES, SECTION 14.08.030 CONNECTION OUTSIDE CITY, INSIDE URBAN GROWTH BOUNDARY AND SECTION 14.08.031 CONNECTION OUTSIDE URBAN GROWTH BOUNDARY iv. 3302 AN ORDINANCE RELATING TO WASTEWATER REGULATIONS AMENDING AMC 14.09 TO INCLUDE SECTION 14.09.030 & 14,09.040 v. 3303 AN ORDINANCE AMENDING AMC 15.04 BUILDINGS AND CONSTRUCTION, SECTION 15.04.210 DEMOLITION OR RELOCATION OF STRUCTURE vi. 3304 AN ORDINANCE AMENDING AMC 15.28 FIRE PREVENTION CODE Pietila presented six ordinances for second reading, noting minor corrections since first reading: • Ordinance 3299:A typographical error ("AMNC" corrected to"AMC") was the only change. • Ordinance 3300: No textual changes; links to the irrevocable consent to annexation template on the city website were added per Council's prior request. • Ordinance 3301:An apostrophe was added to "director's" • Ordinances 3302,3304: No changes from first reading. • Ordinance 3303: No changes from first reading; addressed separately due to anticipated split vote. Bloom moved to approve the following ordinances:3299,3300,3301,3302,and 3304 as amended. Dahle seconded the motion. Roll Call Vote:Dahle,Bloom,Sherrell,Kaplan,DuQuenne,and Hansen-YES. Motion passed. Dahle moved to approve 3303,An Ordinance Amending AMC 15.04 Buildings and Construction, Section 15.04.210 Demolition or Relocation of Structure.Hansen seconded the motion. Roll Call Vote:Dahle,Sherrell,Kaplan,and Hansen-YES.Bloom and DuQuenne-NO. Motion passed. b. Resolution 2026-12 Ratifying the Drought Emergency Declaration for the City of Ashland Cotta explained that the Governor and Jackson County have both declared a drought emergency, and that a City declaration would enable better coordination with county and state agencies to expedite access to emergency resources if needed. It was clarified that the declaration does not indicate an immediate emergency but positions the City to act quickly if conditions worsen.Cotta noted that the city's primary water supply is snowmelt dependent. Despite recent rainfall,the lack of adequate snowpack means the drought concern remains serious.Approximately$1.8 million in emergency reserve funds are currently available if needed. Council discussed the importance of public messaging around water conservation and the potential for an extended drought season. Dahle moved to approve Resolution 2026-12,A Resolution Ratifying the City Manager's State of Business Meeting June 2,2026 Page 3 of 6 Emergency Declaration.Bloom seconded the motion. Roll Call Vote:Shenm��Dahle,Bloom,Kaplan,DmQuenne,and Hanmen-YES. Motion passed. XI. UNFINISHED BUSINESS o Wastewater and Storm Drain Rate Study Acceptance Fleury and consultant Josiah Close with HDR Engineering presented the findings of the Wastewater and Storm Drain Rate Study (see attached).Wastewater rates have not been increased since 2019; storm drain rates have not increased since 2021.The study used industry-standard methodology consistent with the Water Environment Federation Manual. The study projects approximately$18.8 million of capital needs through fiscal year 2031, including significant investment in the treatment plant headworks and the Hardesty site.The analysis recommends rate-f unded capital of approximately$650,000 per year,supplemented by long-term borrowing for larger projects.A new equipment reserve deposit of$100,000 per year beginning in FY2028 was proposed.The residential monthly bill for a customer using 400 cubic feet would increase � from $33.94 to $37.48 in FY2027. Multifamily rates would be held flat in year one and then set at 90%of � � the residential charge in subsequent years, reflecting coot-of-nonvioe analysis.Operating reserves are targeted at9O days of O&M (operations& Maintenance) expenses. � Storm Drain:The study projects approximately $3.5 million in capital needs through 2037,with an equipment reserve deposit of$25,000 beginning in FY2028.A franchise fee contribution to the general fund, consistent with other enterprise funds, is being added beginning in FY2027.The residential equivalent rate would increase from $5.43tn$G.43 per month inFY2027. Council discussion addressed the adequacy of the 90-day operating reserve target,the risk of economic downturns affecting receivables,the distinction between SDC /Svotenn Development Charges) funds and operating reserves,and whether sharing equipment across enterprise funds could improve cost efficiency. Fleury noted that if rates were not raised,the primary offset would be deferred capital projects,vvhiohoou|dreau|tincVniinued |000|izadUoodinQinarooanuohoallorth Mountain and Siskiyou Boulevard.Councilors discussed cumulative cost burdens on ratepayers,that potential proceeds from a Hardesty property sale could be earmarked,and their responsibility to consider such rate increases. It was noted that Council retains authority over individual rate increases and capital projects mn they come forward. Dah8e moved 0maccept the Wastewater and Storm Drain Rate Study developed by HDR Engineering. Hansen seconded the motion. Roll Call Vote:ShenneKK,DahKe,Bloom,Kaplan,and Hanmen-YES. DuQuenne-NO.Motion passed. A brief recess was taken. XN8. NEW BUSINESS Note: Graham announced a change in the agenda order- Wildfire Readiness 2026 will go first. o Wildfire Readiness 2D26 Fire Season Business Meeting June 2,2O20 Page 4u/8 Shay and Burns provided o presentation with ucomprehensive overview of theCity's wildfire preparedness (see attonhed\. Shay spoke about Fire Department activities that had been performed. Staff conducted wildfire hardening assessments for Ashland School District structures and engaged around |,00O citizens in � educational initiatives, including Firewise presentations,HOA outreach, air cleaner workshops,and a � l webinar with the Insurance Institute for Business and Home Safety.The annual green debris drop-off, � in partnership with Recology,cleared 120 cubic yards of yard debris,while the Northwest Youth Corps � performed mitigation in March and April,treating l5 acres of land and protecting 2b9 homes otno � cost.Within the municipal vvot8osh*c[73 piles were burned (about l5tons of fuel),lUU acres Seeded, � and 3,200 pine trees planted.They secured a $185,000 grant for prescribed burning in FY2027-2028. Drones identified eight illegal campsites,resolved with local police.Weed abatement efforts opened 72 cases this season,affecting roughly 5O acres; four cases are advancing towards citation or abatement. Burns spoke about activities related to Emergency Management.The October 2025 evacuation drill sovv participation from Latinx and Ukrainian communities; data from this event is still being analyzed. Residents are advised to download the Genesys Protect app for updated evacuation zones and Jackson Alerts for notifications,and to sign up for county alerts via texting "JACKSONEVACS"to 888777. The CERT (community Emergency Response Team) program holds monthly training sessions at Fire Station 2 and includes a "Better Prepared Neighborhoods" curriculum.A CERT academy is scheduled for September 2O20.4n exercise simulating O dam failure, involving Council members,iu planned for October 2026. Due to low snowpack and drought conditions,the 2026 wildfire season could be as severe oo2Ol5. Residents are urged to prepare their go-bogo, learn evacuation routes,and consider � early evacuation based on personal risk profiles. � � During council discussion,questions were raised about city protocols like Pacific Power's safety power � shutdowns during wind events and risk evaluations for individuals and families regarding evacuation. Assurance was given that mitigation strategies are being addressed without matching Pacific Power's type of shutdown.Additionally, it was explained that residents should make personalized emergency plans,noting that it is appropriate for individuals to act based on their own risk tolerance and to evacuate sooner rather than depending solely on official evacuation levels. Confidence was ' expressed in the work of the oity'u preparedness staff,acknowledging the proactive efforts to equip residents with necessary tools and information. b. North Mountain Property Surplus Fleury provided a presentation (see attached). This is a one-third-acre parcel located off East Nevada Street,zoned North Mountain Multifamily,with o development potential uf approximately 4.2 units.The f parcel was originally granted tu the City bv Jackson County uLnV cost inthe 18S0o./\2O2lappraisal � valued the bare land at $300,000.Staff confirmed the property has no current or planned city use and recommended formal surplus designation,which would enable staff to proceed with a public hearing Business Meeting June2,2020 � Page 5m/6 and potential listing through a real estate agent. Council discussion confirmed that the destination of sale proceeds would be addressed at a future meeting following legal and policy research, and that the public hearing process would allow Council to reconsider before any sale is finalized. Bloom moved to surplus Tax Lot#100 from Assessor Map 391E04AD.Sherrell seconded the motion. Roll Call Vote:Sherrell,Dahle,Bloom,Kaplan,DuQuenne,and Hansen-YES. Motion passed. c. Hardesty Property Surplus Fleury continued his presentation (see attached). The Hardesty property consists of two tax lots (400 and 402) purchased in 2018 by the Streets,Water,Wastewater, and Fire funds for a future operations yard, equipment storage, and a potential wetland cooling treatment area for the wastewater plant. Tax Lot 402 is approximately 5 acres and includes a 2,000-square-foot house and outbuildings, appraised at $685,000 in 2021. Tax Lot 400 is a larger parcel; the area south of Bear Creek is being retained for the future public works yard,while the area north of Bear Creek is no longer needed for city purposes. The water right associated with the property is attached to Tax Lot 400. Staff recommended the surplus of Tax Lot 402 in its entirety and the northern portion of Tax Lot 400,with a boundary line adjustment along the center line of Bear Creek to be pursued through Jackson County. Council discussion centered on the complexity of whether to pursue a boundary line adjustment or a subdivision for the Hardisty property, each with different implications and processes at the county level.This raised questions about the proper sequencing of the surplus declaration versus undergoing the county's processes and the potential impact on property value and sale flexibility. Concerns were expressed about ensuring the property would achieve the highest and best use, considering the options of subdividing versus adjusting boundaries.After extensive discussion and amendments,the following motion was adopted: Hansen moved to surplus the Hardesty Property Tax Lots 402 and 400.Kaplan seconded the motion. Roll Call Vote:Dahle,Bloom,Kaplan,DuQuenne,Sherrell,and Hansen-YES. Motion passed. CITY MANAGER REPORT-This was not discussed due to time constraints. d. Look Ahead e. June City Manager Report XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS XIV. ADJOURNMENT Bloom moved to adjourn.Seconded by Hansen.All Ayes. Motion passed. The meeting was adjourned at 9:38 p.m. City Recorder Alissa Kolodzinski Mayor T nya Graham Business Meeting June 2,2026 Page 6 of 6 SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: V c�J� Name:.( lease]Print) Ashland Resident: ESEl NO City: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): ( � G4/ � Please respect the order of proceedings and strictly follow the- directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: z/0 Name: (Please Print) (s z,&,Y,L--, Ashland Resident: ES NO City: ' Gig Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): j I Gil Please respect the ordd of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or ii profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: E] YES NO City: Agenda Topic/Item Number: V11- .JII LC �c c a U\1_1 Publics Forum Topic (Non-agenda Item): f ►'s 1n. �,c�,� �1�M Y►�a wr'�c ��� Please respect the order of proceedings a d strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Favz i pa. U0 �- Ashland Resident: M YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Plea e int L- Ashland Resident: ES NO City: Benda Topic/Item Number: P lic Forum T is (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior rP to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely r sponsible for the content of their statement Date: Name: (Please Pri t) s � Ashland Resident: YES NO City: Agenda Topic/Item Number: Public For Topic (Non-agenda Item): d Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. o jL SPEAKER REQUEST FORM rSubmit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. f - CITY OF ASHLAND r Wastewater and Storm Drain Rate Stud General Overview of the Rate Setting Process Wastewater Rate Study Storm Drain Rate Study Summary and Next Steps 2 u DL General Overview of the Rate Setting Process Purpose of a Rate Study • Determine a projection of sufficient revenue to fINAMC1116 �rto CHAt6ES Fat operate and maintain the City's wastewater and W�SfEWAtEt srslEMs storm drain infrastructure • Develop cost-based wastewater and storm drain rates • Reflect prudent financial planning criteria • Prudent funding of annual O&M expenses • Meet target minimum reserve balances • Adequately fund identified capital improvement and replacement needs • Develop the Study using generally accepted methodologies tailored to the City's systems and customer characteristics 4 Rate Study Overview Revenue Requirement Compares the revenue of the utility to the expenses to evaluate the level of overall rates i Cost Proportionally distribute the revenue requirement to the customer classes of service and develop average unit costs i Rate Design Design rates to meet the revenue needs and cost of service while reflecting the City's rate design goals and objectives 5 Revenue Requirement Analysis Overview Compares utility Determines the level of revenue (rate) adjustment revenues to expenses necessary Uses prudent • Adequate funding of renewal and replacement planning criteria • Maintaining sufficient ending reserve balances Reviews a • - • Typically, 2—5-year rate setting period time period • 10-year planning period analyzedUtilities . • No transfer of funds from other City funds stand-alone basis • Rates need to support operations and capital Utilizes the cash basis • Generally accepted method for municipal utilities methodology 6 Cost of Overview What is Cost of Service? Analysis o proportionally distribute the revenue requirement to the customer classes of service Why Cost of Service? subsidiesAvoids between Revenues reflect costs Provides an accurate price Objectives of Cost of Service subsidiesDetermine if Develop average unit costs OverviewRate Design Analysis Reflect the findings Meet the rate Produce sufficient of the revenue design goals and revenues to meet qre cost-based and requirement and the target revenues cost of service objectives of the of each utility,and proportional analyses City each class of service �t 2 Wastewater Rate Study Wastewater Revenue Requirement Assumptions • Revenues independently calculated based on specific customer characteristics of the wastewater system • O&M expenses based on FY 2026 and FY 2027 budgets • Projected through FY 2036 based on annual inflationary factors • Contribution to equipment reserve starting in FY 2028 ($100,000) • Capital funding analysis based on wastewater capital improvement plan • $18.8M total from FY 2026 through FY 2031 • Rate funding averaging over$650,000 per year • Assumed long-term borrowing • WWTP Headworks ($6.4M, low-interest loan) • Hardesty Site Development& Equipment Storage ($2.2M, revenue bond) 10 Wastewater Capital Improvement Plan Summary ($000s) $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 ■ ■ FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 ■Rate Funded Capital ■Reserves ■Long-term Debt 11 Wastewater Revenue Requirement Summary($000s) $12,000 $10,000 r r r r r r $8,000 $6,000 $4,000 $2,000 $0 - FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 ($2,000) �O&M Expenses n==Taxes&Transfers Rate Funded Capital �Net Debt Service Reserve Funding Present Revenues Proposed Revenues 12 Wastewater Ending Reserve Fund Balances ($000s) $8,000 $7,000 $6,000 $5,000 $4,000 r $3,000 $2,000 $1,000 $0 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Wastewater Operating Fund Wastewater SDC Fund f�Equipment Reserve — —Minimum Target-90 days O&M 13 Summary of the Wastewater Revenue Requirement • Developed based on prudent financial planning criteria and industry standard approaches • Utilizes City customer characteristics, growth, and inflation assumptions • Determines adequate funding for the wastewater utility to operate on a financially stable basis Wastewater Residential Customer Bill Avg.Customer Bill[ ] $33.94 $36.32 $38.86 $41.58 $44.49 $47.60 Monthly$Change 2.38 2.54 2.72 2.91 3.11 [1]-Assumes service charge+400 CF 14 Wastewater Cost of Service Assumptions • Customers grouped into homogeneous customer classes of service for cost of service and rate design purposes • Residential k • Multi-Family • Commercial/Governmental/Municipal (Non-Residential) • Proportionally distribute costs between customer classes of service Wastewater Cost of Service Results Wastewater Cost of Service Summary ($000s) $4,500 $4,000 $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 Residential Multi-Family Com/Gov/Muni ■Current Revenues ■Distributed Costs 16 Wastewater Winter Water Average Tiers Analysis Residential Distribution by Use Bucket Residential Water Usage by Block 2,090 ----_____. 100.0% 10,000,000 1,800 90.0% 9,000,000 S,sto 1,900 . 80.0% 8,000.000 1,400 70.0% �._.-1,231 u 7,000,000 i 1,200 � 60,0% U" 6,000,000 1,000 50.0% c 650 m LL t 800 / 40.0% E n 6,000,000 o / 604 = 0 600 an 300% 0 u 4,000,000 425 400 20.0% too/ 1� n0 n :, ,, OOG00 200 / Us7 4 3 5 00% ,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o c 0 0 1,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ry a N o o N o N o N o 0 0 0 0 o a � d N Y N O O O O O O O O O O O O O ~ O el O N O N O N O O O O O O N d ci ri v m vi n ro c lan-24 Feb-24 Mar-24 Apr-24 May-24 Jan-23 lul-23 Aug•23 Sep-23 Oct-23 Nov-23 Dec-23 of Cubic Feet 20-400 1400+ 17 Wastewater Rate Design - Status Quo Present I Proposed Rates Rates F`/2027 FY 2028 FY 2029 FY 2030 FY 2031 Status Quo Rates: Residential Service Charge $/Month • Adjust wastewater rates Monthly Service Charge $33.94 $36.32 $38.86 $41.58 $44.49 $47.60 Quantity Charge $/CF 0-400 CF up to Winter Water Average $0.00000 $0.00000 $0.00000 $0.00000 $0.00000 $0.00000 for a l l customer classes 400+CF up to Winter Water Average 0.05064 0.05418 0.05797 0.06203 0.06637 0-07102 at system rate Multi-Family adjustment Service Charge $/Month Monthly Service Charge-Units $33.94 $36.32 $38.86 $41.58 $44.49 $47.60 Quantity Charge $/CF • N o changes to the 0-4 00 CF up to Winter Water Average $0.00000 $0.00000 $0.00000 $0.00000 $0.00000 $0.00000 400+CF up to Winter Wafer Average 0.05064 0.05418 0.05797 0.06203 0.06637 0.07102 structure of the rates Commercial Service Charge $/Month Monthly Service Charge $35.41 $37.89 $40.54 $43.38 $46.42 $49.67 Quantity Charge $/CF Actual Monthly Consumption $0.05621 $0.06014 $0.06435 $0.06885 $0.07367 $0.07883 Governmental Service Charge $/Month Monthly Service Charge $35.41 $37.89 $40.54 $43.38 $46.42 $49.67 Quantity Charge $/CF Actual Monthly Consumption $0.05621 $0.06014 $0.06435 $0.06885 $0.07367 $0.07883 Municipal Service Charge $/Month Monthly Service Charge $35.41 $37.89 $40.54 $43.38 $46.42 $49.67 Quantity Charge $/CF Actual Monthly Consumption $0.05621 $0.06014 $0.06435 $0.06895 $0.07367 $0.07883 Wastewater Rate Design - Rate Design Alternative Prsent Proposed Rates Alternative Rates. Raetes FY2027 FY2028 FY 2029 FY 2030 FY 2031 • Residential Reflects cost of service Service Charge $/Month results Monthly Service Charge $33.94 $37.48 $40.18 $42.99 $46.00 $49.22 quantity Charge $/CF 0-400 CF up to Winter Water Average $0.00000 $0.00000 $0.00000 $0.00000 $0.00000 $0.00000 • Residential service charge 400+CF up to Winter Water Average 0.05064 0.05418 0.05797 0.06203 0.06637 0.07102 increased to match non- Multi-Family residential service char es service Charge $/Month g Monthly Service Charge-Units $33.94 $33.94 $36.16 $38.69 $41.40 $44.30 Quantity Charge $/CF • Multi-family service 0-400 CF up to Winter Water Average $0.00000 $0.00000 $0.00000 $0.00000 $0.00000 $0.00000 400+CF up to Winter Water Average 0.05064 0.05418 0.05797 0.06203 0.06637 0.07102 charge proposed to remain flat for FY 2027 Commercial Service Charge $/Month and then be set at 90%of Monthly Service Charge $35.41 $37.48 $40.18 $42.99 $46.00 $49.22 Quantity Charge $/CF residential service charge Actual Monthly Consumption $0.05621 $0.06014 $0.06435 $0,06885 $0.07367 $0.07883 in each following year Governmental Service Charge $/Month • All quantity charges Monthly Service Charge $35.41 $37.48 $40.18 $42.99 $46.00 $49.22 Quantity Charge $/CF increased at system rate Actual Monthly Consumption $0.05621 $0.06014 $0,06435 $0.06985 $0.07367 $0.07883 adjustment Municipal Service Charge $/Month Monthly Service Charge $35.41 $37.48 $40.18 $42.99 $46.00 $49.22 Quantity Charge $/CF Actual Monthly Consumption $0.05621 $0.06014 $0.06435 $0.06885 $0.07367 $0.07993 Local Comparison - Wastewater Wastewater Local Residential Rate Comparison (400 CF) $60 -------- -- $50 $40 - I $30 _ $20 $10 $0 Rogue Ashland- Ashland- Valley Grants Pass Ashland- proposed Proposed Brookings Klamath Roseburg Sewer Present Status Quo Alternative Falls Services ■400 CF $31.00 $31.81 $33.94 $36.32 $37.48 $39.42 $48.40 $52.00 20 i Aim Storm Drain Rate Study Storm Drain Revenue Requirement Assumptions • Revenues independently calculated based on specific customer characteristics of the storm drain system • 0&M expenses based on FY 2026 and FY 2027 budgets a • Projected through FY 2036 based on annual inflationary factors .r • Franchise tax payments starting FY 2027 (8.0% of rate revenues) v • Contribution to equipment reserve starting in FY 2028 ($25,000) + •,`— • Capital funding analysis based on storm drain capital improvement plan • Total of$3.5M from FY 2026 through FY 2037 • Averages $133,000 per year from rate funded capital • Assumed long-term borrowing • Hardesty Site Development& Equipment Storage ($1.1M, revenue bond) 22 Storm Drain Capital Improvement Plan Summary ($000S) $1,400 $1,200 $1,000 $800 $600 $400 $200 $0 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 ■Rate Funded Capital ■Reserves ■Long-term Debt 23 Storm Drain Revenue Requirement Summary ($000s) $1,600 $1,400 $1,200 $1,000 r $800 $600 $400 $200 $0 ($200) FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 �O&M Expenses w" Taxes&Transfers Rate Funded Capital �Net Debt Service i® Reserve Funding Present Revenues 24 Storm Drain Ending Reserve Fund Balances ($000s) $2,000 $1,500 $1,000 $500 $0 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Stormwater Operating Fund Stormwater SDC Fund Equipment Reserve — —MinimumTarget-90 days O&M 25 Summary of the Storm Drain Revenue Requirement • Developed based on prudent financial planning criteria and industry standard approaches • Utilizes City storm drain customer characteristics, growth, and inflation assumptions • Determines adequate funding for the storm drain utility to operate on a financially stable basis Storm Drain Residential Customer Bill Avg. Customer Bill[-] $5.43 $6.43 $7.43 $8.44 $9.19 $9.68 Monthly$ Change 1.00 1.00 1.00 0.75 0.50 [1]-Per equivalent residential unit(ERU) r 's 26 Storm Drain Cost of Service Analysis • Simplified cost of service analysis for storm drain utility • Total revenue requirement divided by total number of equivalent residential units OF Ar 27 Storm Drain Rate Design • No rate structure changes are proposed • Rates are increased to meet revenue requirement • resent Rates ;M Single Family ($/ERU) $5.43 $6.43 $7.43 $8.43 $9.18 $9.68 Multi-Family ($/ERU) 2.33 2.76 3.19 3.62 3.94 4.15 Commercial ($/ERU) 5.43 6.43 7.43 8.43 9.18 9.68 All Other ($/1,OOOsq.ft.) 1.80 2.13 2.46 2.79 3.04 3.20 Minimum Charge ($/ERU) 5.43 6.43 7.43 8.43 9.18 9.68 28 Local Comparison — Storm Drain Stormwater Local Residential Rate Comparison $10 $9 $8 $7 $6 $5 $4 $3 $2 $1 $0 Ashland- Ashland- Brool<ings present Proposed Talent Eagle Point Roseburg Grants Pass in$/Per ERU $2.60 $5.43 $6.43 $7.10 $7.21 $8.32 $9.33 29 40 _ I _ Summary and Next Steps Summary and Next Steps • The wastewater and storm drain studies are based on industry standard approaches as well as City specific system and customer characteristics for each utility • Draft technical analyses will be refined with City staff based on Council feedback • Final study recommendations will be presented to Council for implementation _5a 31 Questions and Discussion * Joe ff&'4% FIRE I Il ' RESCUE 1887 i J .. f .. �-' _ ��.��•- S I�� - �`' * 1 4.; ,�W�( +� � n"i �r �ter' f � • 4o,sllt I Fire Season 2026 Jane 2, 2°26 Preparedness sum m ary FIRE RESCUE 1897 Wildfire Mitigation & Preparedness i R ➢ Community mitigation ➢ Green debris drop offevent ➢ NW Youth Corps Y II 9 �,SH LANO i i f Wildfire Mitigation & Preparedness I f ➢ Fore s try ➢ Pile burning completed ! ➢ Re - Forestation in S is kiy o u Mountain Park ➢ Grant funding secured a ➢ Watershed drone flights i SHLANO Wildfire Mitigation & Preparedness ➢ Weed Abatement ➢ Cases in 2026 — 72 ➢ Citations — 4 ➢ Abatement Processs - 4 i ➢ TotalAcres Enforced - 50 '_ SHLANO - � Emergency Management Program Wildfire Season Preparedness Evacuation Zones and Routes Evacuation Planning (Level ], 2, 3) y Re g ionaICoordination: Emergency Preparedness Events Jackson Alerts/Everbridge Individua I Prepare dne ss: Ashland CERT— Basic Training 2026 Better Prepared Neighborhoods ° What's Next? Drought, Heat and Fire Season x October Full FunctionalExercise `Dam Failure " I� 1 W ld fire Preparedness Sat,Oct 11,2025 Evacuation Zones and - Routes Community Wide Evacuation Drill 2025 Research Report com CONTRIBUTE to local and regional resilience -Y -L -More ot o'si�lancfore-gon.gov/`i3etterPre pared 04 It Em ergency Management yj rA'S Genas} Wildfire Preparedness JAC-529 JAC513 5 Evacuation Zones and JAC-528 ASH-01 Routes ASH\02 ASH-009 JAC-532 ASH-008 ASH-001 ASH-00 ASH 003 AS', JAC-527 SH-005 J C.533 JAC-534 ASH-004 - JAC-539 JAC-544 JAC-541 mr n�543 .. lAC-548 F Fan ergency Managem ent Wildfire Preparedness LEVEL2 Evacuation Planning BE SET BE SET TO EVACUATE AT A MOMENT'S NOTICE SIGNIFICANT DANGER IN THE AREA A Follow your emergency plan and grab your go-kit of supplies. Plan what your actions are for A Check news and radio for updates. level l Be Ready A Inform loved ones of your evacuation plans. level 2 Be Set A Conditions can change rapidly.Leave if you feel unsafe. level Go Now! 1„ Folio �eh'vh-�o�e�reh Emergency Management Wildfire Pre aredness LEVEL 1 LEVEL 2 LEVEL I, BE READY BE SET GO NOW! r ARE TO EVACUATE BE SET TO EVACUATE LEAVE IMMEDIATELYI E OF DANGER IN THE AREA AT A MOMENT'S NOTICE EXTREME DANGER IN THE AREA SIGNIFICANT DANGER IN THE AREA Q Stay informed. � Leave without delay. A Follow your evacuation It is unsafe to stay. O Have your plan plan&grab your go-kit. © Do not stop to gather &go-kit ready. A Check news&radio belongings or protect O Act early if you or for updates. your home. your loved ones A Conditions change rapidly. Do not return until 0. can't move quickly. Leave officials announce the if you feel unsafe. 1fl area is safe. J� Emergency Preparedness t Re g ion a 1 Co ord in a tion Business Emergency Preparedness Workshop Prepare your business for wildfire, smoke,water impacts,evacuation Em e rg e n c y Preparedness planning,employee safety,and business continuity.Receive practical tools,resources,and preparedness Events • ' materials you can use right away. ASHLAND . . .. Chamber Of COMmer0e J--l1AM Doors open at 8:30 Ai Light Refreshments Provided With sponsors: 'Oregon Shakespeare Festival - , oy-Patton Rehearsal - CENTER nda_rs Alley,Ashland �- E,.— Ashland Community Health Foundation Reinholdt • Register at =■ ;;,_'�;Q United Way of Jackson County ash[andchamber.com/prepare �eti-�z�geUze2. Take Action Better Prepared to be Better Em e rg e n c v Pr e p a re d n e s s Wildfire Reg ion aICoordination "Alike Em ergency Preparedness i k1J, U)F 1551 What's Your Plan? Events 6 to 8 p.m. Better prepared July 15 �, .::' a Rogue River Room Chain ber ofCom m erce May 4 Southern Oregon University . 3 When every Second Want to see last years? Counts: Evacuation Planning & Practice https ://ashlandoregon•gov/betterpr � ! F e p a re d s e rie s Hosted by1. Ashland.news d — S, `L�I:X'vd�1Y�rr ' ` �: aAshland Climate nCollaborative r .. fW■J u.e Ll Ern ergency Preparedness Re g ion a 1 Coordination Emergency Preparedness ` Events Ashland Emergency Management is coordinating ongoing preparedness trainings a11season long �r T l Em ergency Preparedness Regional Coordination Jackson Alerts/Everbridge Evacuation Messages aligned county- wide,plus TEXT: J ACKSONEVAC S to 8 8 8 777 and Spanish translations r �I Em ergency Man gem ent Re ional Coordination NIVEL 1 NIVEL 2 NIVEL 3 ESTE PREPARADO ESTE LISTO WAYASE AHORA! ESTE LISTO PARA EVACUAR PREP/�RESE PARR EVACUAR. IVAYASE INMEDIATAMENTE! ESTE CONSCIENTE DEL PEUGRO EN SU ZONA EN CUALQUIER MOMENTO. I ALTO PEOGRO EN SU ZONA ALTO PELIGAD EN SU ZONA !y QMantEngose informado. © v6yase sin demora. M. A Sigo su plan de evacuaci6n y OTenga preparado su plan y agarre su kit Para llevar. No es seguro quedarse. el kit Para llevar. Q No se detenga Para A Escuche las noticias y la recolectar sus pertenenclas 0 Act6e de manera temprana radio Para actualizarse. o proteger su casa. si usted o un ser querido no A Las condiciones pueden 1 © No regrese a la zona se puede mover r6pido. combiar r6pidamente. hasio que las autorldades Si usted se slente anuncien que el 6rea inseguro,v6yase. es seguro. Emergency Preparedness J H LAN IndividuaIPreparedness D Ashland CERT Public Outreach and Education . • 1 III �LIA� Fin er Lye ncy Prepare dness t—ASHLA4NO Individua 1 Preparedness RESPONSE TEAM Ashland CERT Better Prepared Neighborhoods program hborhoods ro ram � -(PWc � Learn Wildfire Risk Assessment and - Evacuation Preparedness �ette-z.`rogefhe2 _ Em ergency Preparedness What's Next? Drought, Heat and Fire Season Research Project Reports !VJ4 Fire. Water. a October2026 Full Functional Exercise "Dam Get Ready. Fa ilu re" Better Prepared.Better Together p[,5 p e ryry q �, ) "Fire.Water.Get Ready." J 11 c,, '� � -� �.l;.e.. t(-, �T R3.i.: .,�1 A a-,j, P It-1.. .. public awareness campaign- https ://ashlandoregon.gov/betterprepar Are you ready? e d s e rie s Oregon's 2026 fire and drought season is here.Find out how the City of Ashland is responding and what you can do. Fire.Water.Get Ready.Better Prepared. Better Together. I` let's get ready... k Y :t # s THOUGHTS, QUESTIONS, FEIDBAC K? " Thank you for supporting our emergency management program ! L f - CITY OF _ S HLAND ar 4.01 City +� t Council Meeting MountainNorth Property Surplus - VII. New Business North Mountain Avenue Parcel Surplus • The .35-acre parcel North Mountain zone (391E04AD TL#100) ----- ------- --- --- • Appraised Value = $300k k � � (2021) _ . 10047201 • 4.2 Units (density) North T 1 -3YIEU4AD.,0U A 9'0 35 Mountain Multi-Family T SDI S,t,Add,,,,-N MOUNTAIN AVE -- M-'I'gOwrKr-CITY OF AS HLAND .X'1.. AI&Plano ng Deiah 'E • Utilities Available yea y G¢99���d3ua .}ate. r =r f► , IW VII. New Business North Mountain Avenue Parcel Surplus - Motiui i I move to surplus tax lot #100 from Assessor Map 391E04AD North Mountain Avenue Parcel Surplus — Next Steps • Schedule Public Hearing with Terms and Conditions (AMC 2.55) ■ A description of the property or interest to be sold; ■ The proposed uses for the property; ■ The reasons why the City Council considers it necessary or convenient to sell the property; and ■ The time and place of the public hearing at which the sale of the property will be discussed. • Staff Recommends • Market Based Sale Using Listing Agent /r La j � 4TY QF V11. New Business Hgrrlpgt\., ac • 1291 Oak Street - 5.16 Acres • Jackson County Exclusive Farm Use Zonings a • 2096 square foot two story house with outbuildings and garages 0 • Appraised Value T.L. #402 = $685k (2021) / T.L. 400 15.71 Acres T.L. 402 5.16 Acres V11. New Business Hardesty Pror5:)rty q, 1-1t is - Options • Divest solely of Tax Lot#402 1291 Oak Street,Ashland (5.16 Acres with House) 381E33 402 and 400 (boundary lines not exact) • Divest of Tax Lot#402 and Work Toward a Boundary w q#ential Boundary Change Line Adjustment • Include North Portion of ad'ionaiacres Tax Lot #400 10 Acres ` of Land) PW B St Yard activities 9. VII. New Business Hardesty Parcel Surplus -- " lotioi I move to approve the surplus of the Hardesty Property tax lot 402 with the recommended boundary line adjustment. Hardesty Parcel Sure-lus - Next Steps • Develop Necessary Survey and Property Deed Updates • Process Boundary Line Adjustment Through Jackson County • Schedule Public Hearing with Terms and Conditions (AMC 2.55) ■ A description of the property or interest to be sold; ■ The proposed uses for the property; ■ The reasons why the City Council considers it necessary or convenient to sell the property; and ■ The time and place of the public hearing at which the sale of the property will be discussed. • Staff Recommends • Market Based Sale Using Listing Agent Ir QUESTIONS? i;