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HomeMy WebLinkAbout10.30.2024 - 2200 Ashland Street Ad Hoc Committee - Agenda Packet vans General Meeting Agenda ASHLAND GENERAL REGULAR MEETING AGENDA Wednesday, October 30, 2024 I. CALL TO ORDER 1. Welcome & Review Agenda &Timeline II. Business 1. Minutes of October 16, 2024 2. Feedback from local providers 3. Decision Points on Services and Structures 4. Advisory Council Recommendations 5. Next Steps III. Public Forum IV. Announcements V. ADJOURNMENT Page 1 of 1 Page 1 of 13 200 Ashland St. Ad Hoc Committee Meeting October 30, 2024 3:00-5:00 p.m. 2200 Ashland Street AGENDA I. CALL TO ORDER(3:00-3:05 p.m.) Welcome& Review Agenda&Timeline October 30 Finalize Recommendations November 12 Last Meeting - Final Approval of Recommendations November 18 Study Session with City Council, 5:30 p.m. November 19 Recommendations on City Council Agenda, 6:00 p.m. Sun Mon Tues Wed Thurs Fri Sat 27 28 29 30 meeting 31 Nov. 1 2 3 4 5 6 7 8 9 10 11 12 meeting 13 14 15 16 17 18 Council 19 City 20 21 22 23 study session Council mtg II. BUSINESS 1. Minutes of October 16, 2024(3:05-3:10 p.m.) 2. Feedback from Local Providers (3:10-3:20 p.m.) 3. Decision Points on Services and Structures (3:20-4:20 p.m.) 4. Advisory Council Recommendations (4:20-4:45 p.m.) 5. Next Steps (4:45-4:50 p.m.) III. PUBLIC FORUM—Up to 5 minutes for public comments (4:50-4:55 p.m.) IV. ANNOUNCEMENTS (4:55-5:00 p.m.) V. ADJOURNMENT(5:00 p.m.) Link to 10/20/24 article in Ashland News: Public comment window for 2200 Ashland St. property nears end - Ashland News - Community-Supported, Nonprofit News Page 2 of 13 2200 Ashland St. Ad Hoc Committee Meeting October 16, 2024 Minutes Name Role Attended 10/2/24 1 Matthew McMillan Member x 2 Bob Kaplan, City Councilor Non-voting Member x 3 Allison Wildman Member x 4 Jason Houk Member x 5 Rachel Jones Member 6 Tonya Graham, Mayor Non-voting Member x 7 Debbie Neisewander Member x 8 Avram Sacks Member x 9 Gina DuQuenne, City Councilor Non-voting Member 10 Trina Sanford Member x Jan Calvin Facilitator x Morgan Rothborne Media/Guest x AGENDA REVIEW The agenda was reviewed. MINUTES OF OCTOBER 2, 2024 Minutes were reviewed and approved. DEBRIEF OF COMMUNITY FORUM The group debriefed "pros" and "cons" of the 10/9 community forum attended by approximately 75 people. Committee members identified concerns they heard repeatedly, such as the costs, and a range of desires from "sell the building" to "provide services immediately and don't let it sit idle." There was general agreement that people came away with a better understanding, which was the primary purpose, and there is support for the committee's strong management recommendations. It was also noted that it is typical for the public to see a "fully baked" plan, and then express frustration at not being able to influence the plan; conversely, it can be frustrating for some people to not have "all the details worked out" when being asked for input. This process provided a middle ground, with some "givens" and some "yet-to-be-determined" aspects. SURVEY RESULTS The group reviewed the summary of survey responses provided by 150 people. Jan stressed that the input is intended to provide a sense of the views of those who chose to respond, but it should not be generalized to equitably represent the entire community. She referenced the last page of the summary, which included answers to three "demographic" questions (age group, experience with homelessness, and proximity of home and business/workplace to 2200 Ashland St.). The group reviewed the summary of feedback on the 10 management recommendations, where respondents were asked to state their level of agreement with each recommendation (1= do not agree, 2= somewhat agree, 3= mostly agree, and 4= completely agree). The summary provided a numerical tally, divided by the number of responses, which produced the average rating. Since this average rating was on a 4-point scale, each corresponded to a "grade-point average" (in this case, B-, 2 Page 3 of 13 B, or B+). The average rating was also divided by the maximum points possible (4), providing something akin to an "approval rating" (in this case, ranging from 67.9% to 86.8% for each of the 10 recommendations). Jan noted that the general picture is more important than the fraction of percentages. She also noted that the summary provided the average and not the mean score, so an even distribution of 1s, 2s, 3s, and 4s would produce a 2.5, just as half 1s and half 4s would. The details are provided in the full spreadsheet. The group reviewed the summary of feedback on agreement with the two recommendations about an advisory council, which each garnered B+ and close to 80% approval. The group reviewed the summary of feedback on the three types of housing services being considered (Winter Season Housing, Transitional Housing, and Bridge Housing). Jan noted that the summary identified common themes to the two questions: "What do you like most about..."and "What do you dislike about..." The group reviewed the summary of feedback on the four types of structures being considered (Boarding Rooms in the existing building, a new Tiny Home Village, new Multi-floor Efficiency Apartments, and the temporary use of Pallet Houses). Regardless of structure, the survey responses averaged at C+, with 56% to 60% approval, illustrating prevalence of concerns about any sort of housing for people experiencing homelessness. Jan referenced this input as being most useful in thinking about a "force field analysis," wherein you can examine the forces against something to determine if and how to mitigate those concerns. The committee's management recommendations are an example. The group spent the remainder of the meeting discussing the idea of temporarily placing the city- owned Pallet houses at the site. Members of City Council want to hear from this group; is there something compatible — something workable — for this winter? Discussion resulted in the following agreement: • Pilot program for the 2024-25 winter • Sunset unless there is neighborhood agreement that everything went well • Have an "exit plan" for the residents (and the structures) prior to starting • Apply all of the management recommendations • Population to be seniors and/or medically fragile • Individuals or couples ANNOUNCEMENTS Debbie announced that the municipal court is operating in person again. The winter shelter in Medford is using a security protocol where people have to empty their pockets prior to entry. The City of Ashland has placed a "high performance" trash can in south Ashland! 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