HomeMy WebLinkAbout2026-069 AGRMT GFT Infrastructure Inc. - Hosler dam breach analysis �0'f�, �,._-- .
,S�. CITY Q F H LAN D Persona! Services Agreement
City Information Consultant Information
City of Ashland Firm Name: GFT Infrastructure Inc.
Attn: Scott Fleury Contact: Stacy Vorster
20 East Main Street Address: 1420 Rocky Ridge Dr. Ste 380
Ashland, Oregon 97520 Roseville, Ca 95661
Phone: (541)488-5587 Phone: 916-677-4800
Email: scott.fleury@ashland.or.us Email: svorster@gfnet.com
Contract Summary
Procurement Method: Direct Award
Completion Date: 06/30/2027
Contract Amount: $ 71,428.00 not to exceed
Description of services: Hosler dam breach inundation analyses and mapping
Supporting Documents: Proposal Dated: 4/14/20
Dated:
Dated:
Dated:
This Personal Services Agreement (hereinafter"Agreement") is entered into by and between the
City of Ashland, an Oregon municipal corporation (hereinafter "City") and the Consultant listed
under Consultant Information above, ("hereinafter "Consultant"), for the services listed under
Description of Services and Supporting Documents as noted in the Contract Summary above. In
the event of conflict between provisions of the Supporting Documents, the Supporting Documents
shall be given precedence in the order listed above.
This Agreement, the Exhibits and the Supporting Documents shall be construed to be mutually
Page 1 of 12 Personal Services Agreement Between the City of Ashland and GFT Infrastructure,Inc.
complementary and supplementary wherever possible. In the event of a conflict which cannot be
so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in
any of the exhibits or supporting documents. The Consultant's initials [ ,IjH] herein signify
acknowledgment and agreement to this provision, if applicable, or if not sign °NIA".
Consultant's services are collectively referred to in this Agreement as the "Work."
Page 2 of'12 Personal Services Agreement Between the City of Ashland and GI✓T Infrastructure,Inc.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the City and
Consultant hereby agree as follows:
1. Effective Date and Duration: This Agreement shall become effective on the date of
execution on behalf of the City, as set forth below (the "Effective Date"), and unless sooner
terminated as specifically provided herein, shall terminate upon the City's affirmative
acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final
payment therefore, but not later than the Completion Date listed under the Contract
Summary in the table one page one of this agreement.
1.1. Time is of the essence.Time is of the essence for Consultant's performance of each and
every obligation and duty under this Agreement to the extent consistent with the Standard of
Care. Consultant shall not be liable for failure of or delay in performing obligations set forth
in this Agreement, and neither shall be deemed in breach of its obligations, if such failure or
delay is due to natural disasters or any causes beyond Consultant's reasonable control. -
2. Compensation: City shall pay Consultant the sum listed as the"Contract Amount" under the
Contract Summary on page one of this document as full compensation for Consultant's
performance of all Work under this Agreement. In no event shall Consultant's total of all
compensation and reimbursement under this Agreement exceed the Contract Amount without
the express, written approval from the appropriate Department Head or City Manager.
Payments shall be made within thirty(30)days of the date of receipt by the City of Consultant's
invoice. If City objects to any portion of an invoice, City shall notify Consultant of the
objection and the grounds, and the parties promptly shall make every effort to settle the
disputed portion of the invoice. City, in any event, shall pay every portion of the invoice that
is not in dispute within the period for payment. Should this Agreement be terminated prior to
completion of all Work, payments will be made for any phase of the Work completed and
accepted as of the date of termination.
3. Consultant Obligations
3.1. Independent Contractor Status. Consultant is an independent contractor and not an
employee of the City for any purpose. Consultant shall have the complete responsibility for
the performance of this Agreement. Consultant shall provide workers'compensation coverage
as required in ORS Chapter 656 for all persons employed to perform Work pursuant to this
Agreement. Consultant is a subject employer that will comply with ORS 656.017,
3.2. Qualified Work. Consultant has represented, and by entering into this Agreement now
represents, that all personnel assigned to the Work to be performed under this Agreement are
fully qualified to perform the services to which they will be assigned with the degree of care and
skill ordinarily exercised by members of the same profession practicing under similar conditions
at the same time and locality of the project ("Standard of Care") and,
Page 3 of 12 Personal Services Agreement Between the City of Ashland and GFT Infrastructure,Inc.
if required to be registered, licensed, or bonded by the State of Oregon, are so
registered, licensed, or bonded.
3.3. Assignment. Consultant shall not assign this Agreement or subcontract any portion of
the Work without the written consent of City, which consent shall not be unreasonably
withheld. Any attempted assignment or subcontract without written consent of City
shall be void.
Consultant shall be fully responsible for the negligent acts or omissions of any assigns
or subcontractors and of all persons employed by them, and the approval by City of
any assignment or subcontract of the Work shall not create any contractual relation
between the assignee or subcontractor and City.
3.4. Work Performance Obligation. Consultant shall, at its own risk, perform the Work
described in the Description of Services and in the Supporting Documents and, unless
otherwise specified in this Agreement, furnish all labor, equipment, and materials required
for the proper performance of such Work.
3.5. Certification. Consultant agrees to and shall sign the certification attached hereto as
"Exhibit C" and incorporated herein by this reference.
4. Insurance: Consultant shall, at its own expense, maintain the following insurance:
4.1. Worker's Compensation, Worker's Compensation insurance in compliance with ORS
656.017, which requires subject employers to provide Oregon workers' compensation
coverage for all their subject workers.
4.2. Workers' Compensation Exemption. If applicable, Consultant affirms and certifies that
it is exempt from providing Workers' Compensation per ORS 656.027.
Exemption criteria: Enter criteria here or delete if not applicable
Consultant initials if exempt: Date:
4.3. Professional Liability insurance with a combined single limit, or the equivalent, of not
less than $2,000,000 (two million dollars) per claim. Contractor shall additionally maintain
24 months of tail coverage as of the effective date of this Agreement . This is to cover any
damage caused by error, omission or negligent acts related to the Work to be provided
under this Agreement.
4.4. General Liability insurance with a combined single limit, or the equivalent, of not less than
$2,000,000 (two million dollars) per occurrence for Bodily Injury, Death, and Property
Damage. -
4.5. Automobile Liability insurance with a combined single limit, or the equivalent, of not less
than $2,000,000 (two million dollars) for each accident for Bodily Injury and Property
Damage, including coverage for owned, hired or non-owned vehicles, as applicable.
4.6. Notice of cancellation or change. There shall be no cancellation, adverse material
Page 4 of 12 Personal Services Agreement Between the City of Ashland and GFT Infrastructure,Inc.
change, reduction of limits or non-renewal of insurance coverage(s) without thirty (30) days' prior
written notice from the Consultant or its insurer(s) to the City.
4.7. Additional Insured/Certificates of Insurance. Consultant shall cover the City of Ashland,
Oregon, and its elected officials, officers and employees as Additional Insureds on any
insurance policies, excluding Professional Liability and Workers' Compensation, required
herein, but only with respect to Consultant's services to be provided under this Agreement.
The consultant's insurance is primary and non-contributory. As evidence of the insurance
coverages required by this Agreement, the Consultant shall furnish acceptable insurance
certificates prior to commencing the Work under this Agreement. The certificate will
specify all of the parties who are Additional Insureds. Insuring
Page 5 of 12 Personal Services Agreement Between the City of Ashland and GFT Infrastructure,Inc.
companies or entities are subject to the City's acceptance. The Consultant shall be financially
responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance.
5. Termination:
5.1. Mutual Consent. This Agreement may be terminated at any time by the mutual written
consent of both parties.
5.2. City's Convenience. This Agreement may be terminated by City at any time upon not
less than thirty (30) days' prior written notice delivered by certified mail or in person.
5.3. For Cause, City may terminate or modify this Agreement, in whole or in part, effective
upon delivery of written notice to Consultant, or at such later date as may be established
by City under any of the following conditions:
• If City funding from federal, state, county or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity
of services; or
• If federal or state regulations or guidelines are modified, changed, or interpreted
in such a way that the services are no longer allowable or appropriate for
purchase under this Agreement or are no longer eligible for the funding proposed
for payments authorized by this Agreement; or
• If any license or certificate required by law or regulation to be held by Consultant
to provide the services required by this Agreement is for any reason denied,
revoked, suspended, or not renewed.
5.4. For Default or Breach. Either City or Consultant may terminate this Agreement in the
event of a breach of the Agreement by the other. Prior to such termination the party
seeking termination shall give to the other party written notice of the breach and its intent
to terminate. If the party committing the breach has not entirely cured the breach within
fifteen (15) days of the date of the notice, or within such other period as the party giving
the notice may authorize in writing, then the Agreement may be terminated at any time
thereafter by a written notice of termination by the party giving notice.
5.4.1. Default: The Consultant shall be in default of this Agreement if Consultant:
commits any material breach or default of any covenant, warranty, certification, or
obligation under the Agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the
benefit of creditors; or ceases doing business on a regular basis of the type
identified in its obligations under the Agreement; or attempts to assign rights in,
or delegate duties under, this Agreement.
Page 6 of 12 Personal Services Agreement Between the City of Ashland and GFT Infrastructure,Inc.
5.5. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant
to subsections 5.1, 5.2, or 5.3 above shall be without prejudice to any obligations or
liabilities of either party already accrued prior to such termination or modification.
However, upon receiving a notice of termination (regardless of whether such notice is
given pursuant to subsection 5.1, 5.2, 5.3, or 5.4 of this section, Consultant shall
immediately cease all activities under this Agreement, unless expressly
directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all documents, information, works-in-progress and
other property that are or would be deliverables had the Agreement been completed;
provided, however, Consultant shall not be responsible for errors or omissions in
Consultant's documents which are incomplete as a result of an early termination
under this Agreement. City shall pay Consultant for Work performed prior to the
termination date if such Work was performed in accordance with this Agreement.
5.6. The rights and remedies of a party provided in this subsection are not exclusive
and are in addition to any other rights and remedies provided by law or under this
Agreement.
6. Indemnification: Consultant hereby agrees to indemnify, save, and hold City, its officers,
employees, and designated agents harmless from losses, claims, actions, direct costs,
expenses, judgments, or other damages resulting from injury to any person (including injury
resulting in death), or damage (including loss or destruction) to property, to the extent caused by
the willful misconduct or negligent act(s), error(s), or omission(s) in the performance of this
Agreement by Consultant (including but not limited to, Consultant's employees, agents, and
others designated by Consultant to perform Work or services attendant to this Agreement).
However, Consultant shall not be held responsible for any losses, expenses, claims, costs,
judgments, or other damages, to the extent such losses are caused by the negligence of City.
7. Consultant's Compliance with Tax Laws: Consultant represents and warrants to the City
that: Consultant shall comply with all Oregon tax laws, including but not limited to ORS
305.620, ORS 305.380(4), and ORS Chapters 316, 317, 318, in addition to any rules,
regulations, charter provisions, or ordinances that implement or enforce any of the foregoing
tax laws or provisions and any tax provisions imposed by a political subdivisions of the State of
Oregon.
8. Living Wage Requirements: If the amount of this Agreement is $26,429.65 or more,
Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in that chapter, to all employees performing Work under this
Agreement and to any Subcontractorwho performs 50% or more of the Work under this
Agreement. Consultant is also required to post the notice attached hereto as "Exhibit B"
predominantly in areas where it will be seen by all employees.
9. Notice: Whenever notice is required or permitted to be given under this Agreement, such
Page 7 of 12 Personal Services Agreement Between the City of Ashland and GIFT
notice shall be given in writing to the other party by personal delivery, by sending via a
reputable commercial overnight courier, by mailing using registered or certified United States
mail, return receipt requested, postage prepaid, or by electronically confirmed at the addresses
set forth on page one of this agreement with a copy to:
Page 8 of 1 2 Personal Services Agreement Between the City of Ashland and GFT
City of Ashland--Legal Department
20 B. Main Street
Ashland, Oregon 97520
Phone: (541) 488-5350
Consultant:
GFT Infrastructure, Inc. —Legal
Department 300 Sterling Parkway, Suite
200 Mechanicsburg, PA 17050
10. General Provisions:
10.1. Ownership of Work/Documents: All Work, work product, or other documents first
produced in furtherance of this Agreement belong to the City, and any copyright,
patent, trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. Notwithstanding anything to the contrary herein,
Consultant shall retain all common law, statutory, and other reserved rights including
copyright in its pre-existing intellectual property, standard design elements, and
architectural/engineering details that are neither unique to City nor related to the
business of City, and City shall be granted a non-exclusive license to reproduce such
design elements and details in conjunction with its use on the project. Consultant shall
have no liability for any claims, losses, or damages caused by City's use, alteration, or
modification of Consultant's pre-existing materials or the work product on other projects
or for purposes outside the scope of this Agreement without Consultant's prior review
and written approval.
10.2. Non-appropriations Clause - Funds Available and Authorized: City has
sufficient funds currently available and authorized for expenditure to finance the costs of
this Agreement within the City's fiscal year budget. Consultant understands and agrees
that City's payment of amounts under this Agreement attributable to Work performed
after the last day of the current fiscal year is contingent on City appropriations, or other
expenditure authority sufficient to allow City in the exercise of its reasonable
administrative discretion, to continue to make payments under this Agreement. In the
event City has insufficient appropriations, limitations or other expenditure authority, City
may terminate this Agreement without penalty or liability to City, effective upon the
delivery of written notice to Consultant, with no further liability to Consultant.
10.3, Statutory Requirements: The following laws of the State of Oregon are hereby
incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and
279B.235.
10.4. Nondiscrimination: Consultant agrees that no person shall, on the grounds of
race, color, religion, creed, sex, marital status, familial status or domestic partnership,
national origin, age, mental or physical disability, sexual orientation, gender identity or
source of income, suffer discrimination in the performance of any Work under this
Page 9 of 12 Personal Services Agreement Between the City of Ashland and GFT
Agreement when employed by Consultant. Consultant agrees to comply with all
applicable requirements of federal and state civil rights and rehabilitation statutes, rules
and regulations. Further, Consultant agrees not to discriminate against a
disadvantaged business enterprise, minority-owned business,woman-owned business,
a business that a service-disabled veteran owns or an emerging small business
enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS
279A.110.
10.5. Governing Law: This Agreement shall be governed by the laws of the State of
Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any
action arising under this Agreement shall be in the Circuit Court of the State of Oregon for
Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive
venue shall be in the federal district court for the district of Oregon. Each party expressly
waives any and all rights to maintain an action under this Agreement in any
Page 10 of 1 2 Personal Services Agreement Between the City of Ashland and GFT
other venue, and expressly consents that, upon motion of the other party, any case may
be dismissed, or its venue transferred, as appropriate, so as to effectuate this choice of
venue.
10.6 Consequential Damages: The City and Consultant waive claims against each
other for any consequential damages (including, but not limited to, lost profits,
lost revenues, lost business opportunities, loss of use or equipment down time, and loss
of or corruption to data) that may arise out of or relate to this Agreement, regardless
of the theory under which such damages are sought, and even if either party has been
advised of the possibility of such damage or loss.
11. Merger: This agreement and the attached exhibits constitute the entire understanding and
agreement between the parties. No waiver, consent, mortification or change of terms of this
agreement shall bind either party unless in writing and signed by both parties. Such waiver,
consent, modification or change, if made, shall be effective only in the specific instance and for
the specific purpose given. There are no understandings, agreements, or representations, oral
or written, not specified herein regarding this agreement. Consultant, by signature of its
authorized representative, hereby acknowledges that he/she has read this agreement,
understands it, and agrees to be bound by its terms and conditions.
Page 11 of 12 Personal Services Agreement Between the City of Ashland and GIFT Infrastructure,
WITNESS WHEREOF, the parties have executed this Agreement in their respective names by
their duly authorized representatives as of the dates indicated below. This Agreement may be
executed in two counterparts, each of which shall be deemed an original, with equal force and
effect as if executed in a single document.
City of Ashl GIFT Infrastructure,Inc. {Consultant)
By:
Signature
_ Amanda.!.He' •--
Date
Printed Name
Amanda J. Hess, Vice-President
Title
Purchase Order No.
May 19, 2026
Date
(]dam is to be submitted with this signed Agreement)
APPROVED AS TO FORM: ,
i
CAI(/SILL :�-a 0/C4 rl
City AttoQy
d Z.
Date
Page 12 of 12 Personal Services Agreement Between the City of Ashland and GFT infrastructure,
CITY OF ASHLAND, OREGON
City 01LUM
nd
• WAGE
per hour, effective June 30, 2025.
The Living Wage is adjusted annually every
June 30 by the Consumer Price Index,
portion of the business of of health care, retirement,
their employer, if the 401K, and IRS eligible
employer has ten or more cafeteria plans (including
employees,and has received childcare) benefits to the
Y For all hours worked under a financial assistance for the employee's amount of wages.
service contract between their project or business from the
employer and the City of City of Ashland over Note: For temporary and
Ashland if the contract $27,163; part-time employees, the
exceeds$27,163 or more. Living Wage does not apply
Y If their employer is the City of to the first 1040 hours worked
y For all hours worked in a Ashland, including the Parks in any calendar year. For
month, if the employee and Recreation Department. more details, please see
spends 50% or more of the Ashland Municipal Code
employee's time in that month y In calculating the living wage, Section 3,12,020.
working on a project or employers may add the value
For additional information:
Call the Ashland City Manager's office at 541-488-6002 or write to the City Manager,
City Hall, 20 East Main Street,Ashland, OR 97520, or visit the City's website at www.ashland.or.us,
Notice to Employers: This notice must be posted in areas where it can be seen by all employees.
- -,CITY OF
Exhibit C
Certifications/Representations: Consultant, by and through its authorized representative,
under penalty of perjury, certifies that (a)the number shown on the attached W-9 form is its correct
taxpayer ID (or is waiting for the number to be issued to it and (b) Consultant is not subject to
backup withholding because: (i) it is exempt from backup withholding, or(ii) it has not been notified
by the Internal Revenue Service(I RS)that it is subject to backup withholding as a result of a failure
to report all interest or dividends, or(iii) the IRS has notified it that it is no longer subject to backup
withholding. Consultant further represents and waFFants to City that: (a) it has the power and
authority to enter into this Agreement and perform the Work, (b) the Agreement, when executed
and delivered, shall be a valid and binding obligation of Consultant enforceable in accordance with
its terms, (c) the work under the Agreement shall be performed in accordance with the hz,,� highe t
professional industry standards, and (d)Consultant is qualified, professionally competent, and duly
licensed (if applicable) to perform the Work. Consultant also certifies under penalty of perjury that
its business is not in violation of any Oregon tax laws, it is an independent contractor as defined
in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has
checked four or more of the following criteria that apply to its business.
X (1) Consultant carries out the work or services at a location separate from a private
residence or is in a specific portion of a private residence, set aside as the location of
the business.
X (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
X (3) Telephone listing is used for the business separate from the personal residence
listing.
X (4) Labor or services are performed only pursuant to written contracts.
x (5) Labor or services are performed for two or more different persons within a period
of one year.
(6) Consultant assumes financial responsibility for defective workmanship or for
service not provided as evidenced by the ownership of performance bonds,warranties,
errors and omission (professional liability) insurance or liability insurance relating to the
Work or services to be provided.
Amanda J.Ness
Consultant's signature May 19, 2026
Date
Page 1 of 1: Exhibit C
1420 Rocky Ridge Drive
GFT Suite 380
Roseville,CA 95661
P 916.677.4800
gftinc.com
April 14, 2026
Scott A. Fleury, P.E.
Public Works Director
City of Ashland, Public Works
20 East Main Street
Ashland, OR 97520
Re: Proposal for Dam Breach Inundation Analyses and Mapping
Hosier Dam I FERC Project No. 1107
Jackson County, Oregon
Dear Mr. Fleury:
In response to your request, GFT has prepared this proposal to perform dam breach inundation analyses
and mapping for Hosler Dam.
Based on correspondence with the City, we understand that the recent Comprehensive Assessment for
Hosler Dam resulted in Recommendation No. 2023-REC-19: Perform a dam break analysis using current
standard-of-practice tools and methods to estimate the Inundation areas, flood wave arrival times, depths,
and velocities for the downstream reach of the dam. Perform flood breach, as well as flood non-breach
scenarios, to determine Incremental Inundation effects.
The scope of work outlined herein will address this recommendation in accordance with Federal Energy
Regulatory Commission (FERC) requirements. The completed analysis and inundation maps must comply
with the FERC's Dam Safety Engineering Guidelines for the Evaluation of Hydropower Projects, specifically
Chapters 2 and 6. The guidance therein outlines the requirements of the dam break analysis, the general
appearance of the maps, and the information that should be included on the maps.
SCOPE OF WORK
Based on discussions with the City and our experience with dam breach analyses,we anticipate performing
the following tasks: -
Task 1 - Data Collection and Review
Upon notice to proceed, GIFT will review data to support the breach analysis and hydraulic
modeling/mapping effort. This data and their respective sources are anticipated to include publicly available -
LiDAR terrain data, land use data and aerial imagery; FEMA Flood Insurance Study data; information about
the dam and reservoir from prior studies; and other available information on the structures within the
anticipated dam inundation zone.
Proposal for Dam Breach Inundation Analyses and Mapping
Hosler Dam I FERC Project No. 1107
April 14,2026
Page 2 of 6
Following initial data review, a kickoff meeting will be held with City of Ashland and FERC representatives
to review the anticipated approach and discuss any outstanding data needs. Effort for the kickoff meeting
is included in Task 7.
A site visit by two GFT representatives will be completed as part of this scope of work. The site visit will
consist of two days in the field (excluding travel) to observe the dam and downstream inundation area
including obtaining approximate measurements of significant bridges and other hydraulic structures within
the anticipated inundation limit.The visit is intended to inform hydraulic model development and does not
include inspection.
Assumptions
• GFT will submit a formal Project Records Request within a week of notice to proceed. The City will _
provide requested documents within two weeks of the request.
• Information regarding the dam and reservoir (e.g., stage-storage and stage-discharge curves) is
readily available and will be provided by the City of Ashland.
• During the site visit, the City will provide access to the dam and other City-owned facilities
downstream of the dam that are not publicly accessible.
• Structures on private property in the downstream area (e.g., railroad bridges) will not be accessed
for measurement. If needed, geometry for these structures will be estimated using LiDAR and
orthoimagery.
• Survey data collection will not be required.
Deliverables
• Formal Project Records Request(email)
• Photographs of downstream structures (to be included in dam breach analysis report, see Task 5)
Task 2—Breach Parameters and Flow Scenarios
In accordance with FERC guidelines, fair weather failure, flood failure, and flood non-failure scenarios will
be analyzed. Hydrologic conditions for flood scenarios within the watershed of Hosler Dam will be based
on previously completed Probable Maximum Flood (PMF) analyses. Base flows downstream of the dam
during the flood scenarios will be based on constant peak 100-year discharge estimates available from
FEMA, USGS gage records, or USGS regression equations. GFT will evaluate breach parameters for the dam
for all failure scenarios according to FERC guidelines.
Deliverables
• Dam breach parameter calculations and base flow estimates will be included in the dam breach
analysis report (see Task 5).
GFT
Proposal for Dam Breach Inundation Analyses and Mapping
Hosler Dam I FERC Project No. 1107
April 14,2026
Page 3 of 6
Task 3—Two-dimensional Hydraulic Modeling
A two-dimensional (2D) hydraulic model will be developed based on publicly available WAR terrain using
the U.S.Army Corps of Engineers' HEC-RAS software. Due to the high resolution of the available LiDAR data
(1-meter), this scope assumes additional ground survey will not be performed. It is assumed that this data
will be sufficient for the purpose of the analysis and will be acceptable to the FERC. Manning's roughness
and other energy loss coefficients will be based on available land use data and engineering judgment.
The stage-storage relationship within the reservoir will be modeled based upon the best available
information. No bathymetric survey of the reservoir will be performed as part of this effort. This approach
will be confirmed with FERC in the project kickoff meeting prior to completion of this work.
Sunny-day failure and PMF failure scenarios will be evaluated for Hosler Dam.The PMF non-failure scenario
will also be analyzed to facilitate comparison of incremental effects due to failure. As required by the FERC,
the model will extend to the point where the incremental effect of the dam breach will no longer constitute
an unacceptable threat to life or property. The model is assumed to extend no more than 20 miles
downstream of the dam. The previous study terminated near Phoenix, OR (-12 miles downstream of the
dam) where it was estimated that incremental impacts due to dam failure during a flood were less than
2 feet.
Downstream bridges, culverts and crossings will be modeled when it is judged that these structures could
have a significant impact on inundation extents. Geometry of these features will be based on the best
available information including approximate measurements from the site visit, orthophotographic
information, and LiDAR-based analyses.
As required by the FERC,sensitivity analyses will be performed for critical scenarios.Sensitivity of inundation
extents to assumed Manning's roughness coefficients will be analyzed. Since Hosler Dam is an arch concrete
structure, sensitivity analyses of the dam breach parameters are not anticipated to be pertinent.
Deliverables
• HEC-RAS modeling files will be provided with final deliverables.
Task 4—Inundation Mapping
Map labeling and paneling will be prepared in a GIS environment in accordance with FERC requirements
and in coordination with representatives from the City of Ashland. The inundation mapping will be based
on FERC's Engineering Guidelines for the Evaluation of Hydropower Projects for the fair weather and flood
failure scenarios. The maps will include recent publicly available aerial imagery; flood inundation extents;
information regarding inundation depths, velocities, and travel times at various points within the
downstream inundation limits;and impacted structures.The maps will extend downstream to a point where
incremental increases in water surface elevation due to failure of the dam are less than two feet or the dam
failure flood wave is no longer deemed to be a threat to life or property.
Deliverables
• Maps will be included as an Appendix in the dam breach analysis report(see Task S).
GFT
Proposal for Dam Breach Inundation Analyses and Mapping
Hosler Dam I FERC Project No. 1107
April 14,2026
Page 4 of 6
Task 5—Documentation
Supporting data,engineering analyses,sensitivity analyses, and mapping will be documented in a draft Dam
Breach Inundation Analysis and Mapping Report which will be provided electronically to the City of Ashland
for review. If desired, a virtual meeting with the City of Ashland will be held to share analysis results and
facilitate the review process. GIFT will address review comments, and final documents will be prepared for
submission to the FERC.
Deliverables
• Draft and final electronic versions of the Dam Breach Inundation Analysis and Mapping Report
• Electronic versions of the inundation maps and associated GIS source files
• Dam breach analysis HEG-RAS model files
Task 6--FERC Review Support
GIFT will provide technical support in coordinating with and responding to the FERC review comments. This
task includes up to 40 hours of effort to respond to regulatory comments or questions. If comments are
extensive or require significant revisions to the analysis, mapping, or report, a supplemental change order
may be required.
Task 7—Project Management and Meetings
Project management and coordination activities will be performed throughout the course of the project,
including project setup and close out, work planning, invoicing, scope and schedule control, coordination
with the City, and general project management tasks.
Monthly meetings will be held with the City of Ashland to provide progress updates and obtain feedback
in advance of formal submissions. A kickoff meeting will also be held with City of Ashland and FERC
representatives to review the anticipated approach and discuss any outstanding data needs following data
review but prior to any significant effort on subsequent tasks. All meetings will be held virtually using GFT-
hosted Microsoft Teams.
ESTIMATED SCHEDULE
The following preliminary Project schedule was developed based on our current understanding of key
Project milestones. Once authorization is received, we will coordinate with the City to adjust the schedule
as appropriate.
• Data review and kickoff meeting will be complete within one month of notice to proceed.
• Site visit will be complete within three months of notice to proceed.
• Draft deliverables will be due within six months of notice to proceed.
• Final deliverables will be due two weeks following receipt of comments on the draft submission
from the City of Ashland.
• FERC review support is dependent on the timeliness of regulator review. If needed, responses to
FERC review comments and revisions to the deliverables will be provided within one month of
receipt of comments from FERC.
i
Proposal for Darn Breach Inundation Analyses and Mapping
Hosler Dam I FERC Project No. 1107
April 14, 2026
Page 5 of 6
ESTIMATED FEES
Based on the Scope of Work,we estimate the fees listed below.
Total
Activity Estimated Fees
Task 1.0— Data Collection and Review $ 16,566
Task 2.0—Breach Parameters and Flow Scenarios $ 1,798
Task 3.0—Two-dimensional Hydraulic Modeling $ 19,520
Task 4.0— Inundation Mapping $ 9,060
Task 5.0— Documentation $ 11,880
Task 6.0— FERC Review Support $ 8,284
Task 7.0— Project Management and Meetings $ 4,320
Total Estimated Fee $ 71,428
Our services will be performed on a 'time and expenses', not-to-exceed basis. Should additional work be
required in addition to the Scope of Work above, or should significant changes be required due to reasons
beyond the control of GFT, the additional time required for these items will be approved by the City and
billed on a 'time and expenses' basis, in accordance with the rates described in the Agreement.
CLOSURE
GFT is pleased to offer our services to the City for this work. If you require any additional services, or have
questions, please do not hesitate to call me at (717) 886-5434 or Greg at (717) 827-7207.
Sincerely,
GFT Infrastructure, Inc.
8117
Amanda Hess, PE, CFM Greg Richards, PE, CFM -
Vice President Senior Project Engineer
GFT
Proposal for Dam Breach Inundation Analyses and Mapping
Hosler Dam I FERC Project No. 1107
April 14,2026
Page 6of6
2026 SCHEDULE OF CHARGES
The Schedule of Charges applies to all services provided by and/or through GFT Infrastructure, Inc. Charges
for our services are divided into three categories: Personnel, Travel/Reimbursables and Outside Services.A
new Schedule of Charges is issued at the beginning of each year. The Schedule of Charges may also be
revised during the year,as conditions require.Changes will not be made within a calendar year on a project
in progress without prior authorization from Client.
PERSONNEL
Personnel per-hour charge rates are as follows:
Classification Hourly Rate
Professional 14 $420
Professional 13 378
Professional 12 345
Professional 11 310
Professional 10 275
Professional 9 250
Professional 8 230
Professional 7 210
Professional 6 190
Professional 5 170
Professional 4 156
Professional 3 141
Professional 2 128
Professional 1 116
The charge for expert witness services, depositions (2-hour minimum per day) and court(4-hour minimum
per day) is $800 per hour.
TRAVEL/ REIMBURSABLES
Time spent in travel in the interest of the Client will be charged at the above hourly rates plus mileage at
the current IRS rate. All actual costs for out-of-pocket expenses will be charged. Meals will be charged on
a per diem basis at the current rate published by the GSA for the location of travel. Reimbursable items
(e.g., airfare, hotel, automobile rental, equipment rental, supplies etc.) will be charged at cost plus fifteen
percent (15%).
Specialty Design Software Hourly Rate Specialty Field Equipment Daily Rate
Maptek Point Studio $95 Trimble R1 Antenna + Tablet $ 170
Specialty Modeling Software By Quote Trimble R2 Antenna + Tablet 330
Flat Rate Protective Relay Test Set 280
Easypower, SKIM, Etap,CDEGS $ 550 Rope Access Gear 225
OUTSIDE SERVICES
Outside services (e.g., drilling services, laboratory testing, printing, special insurance, outside consultants)
will be charged at cost plus fifteen percent (15%).
GFT