HomeMy WebLinkAbout2026-077 AGRMT Rogue-EVU -,CITY OF H LAND Goods and Services Agreement
City Information Contractor Information
City of Ashland Firm Name:
Attn: Tommy Hoak Contact:
Address:
Ashland, Oregon 97520
Phone: Phone:
Email: tommy.hoak@ashland.or.us Email:
Contract Summary
Procurement Method:
Completion Date:
Contract Amount:
Description of Services:
Supporting Documents: Dated:
Dated:
Dated:
Dated:
This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the
City of Ashland, an Oregon municipal corporation (hereinafter "City") and the Contractor listed under
Contractor Information above, (hereinafter "Contractor"), for the services listed under Description of
Services and the Supporting Documents as noted in the Contract Summary above.
This Agreement and the Supporting Documents shall be construed to be mutually complimentary and
supplementary wherever possible. In the event of a conflict which cannot be so resolved, the
provisions of this Agreement itself shall control over any conflicting provisions in any of the Supporting
Documents. In the event of conflict between provisions of the Supporting Documents, the Supporting
Documents shall be given precedence in the order listed above.The Contractor's initials AP P 1 herein
signify acknowledgment and agreement to this provision, if applicable, or if not sign "N/A".
The goods and services defined and described in the Supporting Documents shall hereinafter be
collectively referred to as "Work."
Page 1 of 8: Goods and Services Agreement between the City of Ashland and
1. Term and Termination
1.1. Term. This Agreement shall be effective from the date of execution on behalf of the City as
set forth below (the "Effective Date") and shall continue in full force and effect until the
Completion Date indicated in the Contract Summary on page one of this Agreement unless
sooner terminated as provided in Subsection 12
1.1. Time is of the essence. Time is of the essence for Contractor's performance of
each and every obligation and duty under this Agreement. City, by written notice to
Contractor of default or breach, may at any time terminate the whole or any part of this
Agreement if Contractor fails to provide the Work called for by this Agreement within the
time specified herein or within any extension thereof.
1.2. Termination
1.2.1. The City and Contractor may terminate this Agreement by mutual agreement at any
time.
1.2.2. The City may, upon not less than thirty (30) days' prior written notice, terminate this
Agreement for any reason deemed appropriate in its sole discretion.
1.2.3. Either party may terminate this Agreement, with cause, by not less than fourteen (14)
days' prior written notice if the cause is not cured within that fourteen (14) day period
after written notice. Such termination is in addition to and not in lieu of any other remedy
at law or equity.
2. Compensation
2.1. City shall pay Contractor the sum listed as the "Contract Amount" in the Contract Summary
on page one of this Agreement as provided herein as full compensation for the Work as
specified in the supporting documents.
2.2. In no event shall Contractor's total of all compensation and reimbursement under this
Agreement exceed the "Contract Amount" listed in the Contract Summary without express,
written approval from the appropriate Department Head or City Manager. Contractor
acknowledges that any work delivered, or expenses incurred without authorization as
provided herein is done at Contractor's own risk and as a volunteer without expectation of
compensation or reimbursement.
3. Contractor's Obligations
3.1. Performance. Provide the goods or services as set forth in the Supporting Documents
attached hereto and, by this reference, incorporated herein.
3.2. Nondiscrimination. Contractor agrees that no person shall, on the grounds of race, color,
religion,creed,sex, marital status,familial status or domestic partnership, national origin,age,
mental or physical disability, sexual orientation, gender identity or source of income, suffer
discrimination in the performance of this Agreement when employed by Contractor.
Contractor agrees to comply with all applicable requirements of federal and state civil rights
and rehabilitation statutes, rules and regulations. Further, Contractor agrees not to
discriminate against a disadvantaged business enterprise, minority-owned business,woman-
owned business, a business that a service-disabled veteran owns or an emerging small
Page 2 of S: Goods and Services Agreement between the City of Ashland and Rogue-EVU
business enterprise certified under ORS 200,055, in awarding subcontracts as required by
ORS 279A.110.
3.3. Subcontractor Notification. In all solicitations either by competitive bidding or negotiation
made by Contractor for work to be performed under a subcontract, including procurements of
materials or leases of equipment, each potential subcontractor or supplier shall be notified by
the Contractors of the Contractor's obligations under this Agreement and Title VI of the Civil
Rights Act of 1964 and other federal nondiscrimination laws.
3.4. Living Wage Requirements. If the amount of this Agreement is $26,429.65 or more,
Contractor is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying
a living wage, as defined in that chapter, to all employees performing Work under this
Agreement and to any Subcontractor who performs 50% or more of the Work under this
Agreement. Contractor is also required to post the notice attached hereto as "Exhibit A"
predominantly in areas where it will be seen by all employees.
4. Contractor's Compliance with Tax Laws
4.1. Contractor represents and warrants to the City that:
4.1.1. Contractor shall, throughout the term of this Agreement, including any extensions
hereof, comply with:
• All tax laws of the State of Oregon, including but not limited to ORS 305,620 and
ORS chapters 316, 317, and 318;
• Any tax provisions imposed by a political subdivision of the State of Oregon
applicable to Contractor; and
• Any rules, regulations,charter provisions, or ordinances that implement or enforce
any of the foregoing tax laws or provisions.
4.1.2. Contractor further certifies that contractor is not in violation of any Oregon tax laws
referenced in ORS 305.380(4).
4.2. Tax Compliance Breach. Contractor's failure to comply with the tax laws of the State of
Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall
constitute a material breach of this Agreement. Further, any violation of Contractor's
warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement.
Any material breach of this Agreement shall entitle the City to terminate this Agreement and
to seek damages and any other relief available under this Agreement, at law, or in equity.
5. Insurance. Contractor shall obtain and maintain during the term of this Agreement and until City's
final acceptance of all Work received hereunder, a policy or policies of liability insurance Each
policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall
include:
5.1. Commercial general liability -- with a combined single limit, or the equivalent, of not less
than $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) in
the aggregate for Bodily Injury and Property Damage,
Page 3 of 8: Goods and Services Agreement between the City of Ashland and Rogue-EVIL
5.2. Commercial Automobile Liability -- with a combined single limit, or the equivalent of not
less than $500,000 (five hundred thousand dollars) for each accident for Bodily Injury
and Property Damage, including coverage for owned, hired and non-owned vehicles.
5.3. Additional forms: (See Attached)
5.4. Worker's Compensation. Contractor shall, at its own expense, maintain Worker's
Compensation Insurance in compliance with ORS 656.017,which requires subject employers
to provide workers' compensation coverage for all of its subject workers. As evidence of the
insurance required by this Agreement, the Contractor shall furnish an acceptable insurance
certificate prior to commencing any Work with limits not less than $500,000,
5.4.1. Workers' Compensation Exemption: If applicable, Contractor affirms and certifies that
it is exempt from providing Workers' Compensation per ORS 656.027.
Exemption criteria:
Contractor initials if exempt: Date:
6. Additional insured/Certificates of Insurance. The Contractor shall name the City of Ashland,
Oregon, along with its elected officials, officers, and employees, as Additional Insureds on all
insurance policies (excluding Professional Liability and Workers' Compensation) necessary for
this Agreement. This inclusion applies solely to the services provided by the Contractor under this
Agreement. The Contractor's insurance must be primary and non-contributory. Before
commencing work, the Contractor must provide acceptable insurance certificates as proof of the
required coverage. These certificates must specify all parties included as additional Insureds,
treating each named and additional named insured as if they were covered under separate
policies, without increasing policy limits. Insuring companies or entities must be accepted by the
City. Upon request, the Contractor must provide complete copies of insurance policies and trust
agreements to the City.Additionally,the Contractor must provide an endorsement naming the City,
its officers, employees, and agents as additional insureds by the Effective Date of this Agreement,
accompanied by approved certificate(s) of insurance.
7. Indemnity. Contractor shall defend, save, hold harmless and indemnify the City and its officers,
employees and agents from and against any and all claims, suits, actions, losses, damages,
liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the
activities of Contractor or its officers, employees, contractors, or agents under this Agreement.
8. Notice
Whenever notice is required or permitted to be given under this Agreement, such notice shall be
given in writing to the other party by personal delivery, by sending via a reputable commercial
overnight courier, or by mailing using registered or certified United States mail, return receipt
requested, postage prepaid, to the addresses set forth above with a copy to:
City of Ashland—Legal Department
20 E. Main Street
Ashland, Oregon 97520
Phone: (541)488-5350
Page 4 of 8: Goods and Services Agreement between the City of Ashland and Rogue-EVC
6. Remedies
6.1. In the event Contractor is in default of this Agreement, City may, at its option, pursue any or
all of the remedies available to it under this Agreement and at law or in equity, including, but
not limited to:
6.1.1. Termination of this Agreement.
6.1.2. Withholding all monies due for the Work that Contractor has failed to deliver within any
scheduled completion dates or any Work that have been delivered inadequately or
defectively.
6.1.3. Initiation of an action or proceeding for damages, specific performance, or declaratory
or injunctive relief.
6.1.4. These remedies are cumulative to the extent the remedies are not inconsistent, and
City may pursue any remedy or remedies singly,collectively, successively or in any order
whatsoever.
6.2. Default: The Contractor shall be in default of this Agreement if Contractor: commits any
material breach or default of any covenant,warranty, certification, or obligation under the
Agreement, institutes an action for relief in bankruptcy or has instituted against it an action
for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Agreement; or,
without written authorization by the City, attempts to assign rights in, or delegate duties
under, this Agreement.
6.3. Liability Limitation. In no event shall City be liable to Contractor for any expenses related to
termination of this Agreement or for anticipated profits. If previous amounts paid to Contractor
exceed the amount due, Contractor shall pay immediately any excess to City upon written
demand provided.
7. General Provisions
7.1. Non-exclusive Agreement. City is not obligated to procure any specific amount of Work
from Contractor and is free to procure similar types of goods and services from other
Contractors in its sole discretion.
7.2. Independent Contractor Status. Contractor is an independent contractor and not an
employee or agent of the City for any purpose.
7.3. Statutory Requirements. The following laws of the State of Oregon are hereby incorporated
by reference into this Agreement: ORS 2798.220, 279E3.230 and 27913.235
7.4. Assignment. Contractor shall not assign this Agreement or subcontract any portion of the
Work to be provided hereunder without the prior written consent of the City. Any attempted
assignment or subcontract without written consent of the City shall be void. Contractor shall
be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by the City of any assignment or subcontract
shall not create any contractual relation between the assignee or subcontractor and the City.
Page 5 of 8: Goods and Services Agreement between the City of Ashland and Rogue-EVU
7.5. Force Majeure. Neither party to this Agreement shall hold the other responsible for damages
or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events
beyond the control of the other or the other's officers, employees or agents,
7.6. Deliveries F.O.B destination. Contractor shall pay all transportation and handling charges
for the Goods. Contractor is responsible and liable for loss or damage until final inspection
and acceptance of the Goods by the City. Contractor remains liable for latent defects, fraud,
and warranties.
7.7. Goods Rejection. The City may reject non-conforming Goods and require Contractor to
correct them without charge or deliver them at a reduced price, as negotiated. if Contractor
does not cure any defects within a reasonable time,the City may reject the Goods and cancel
this Agreement in whole or in part. This paragraph does not affect or limit the City's rights,
including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC).
7.8. Goods Warranty Representation. Contractor represents and warrants that the Goods are
new, current, and fully warranted by the manufacturer. Delivered Goods will comply with
Supporting Documents and be free from defects in labor, material and manufacture.
Contractor shall transfer all warranties to the City.
7.9. Waiver of Breach. One or more waivers or failures to object by either party to the other's
breach of any provision, term, condition, or covenant contained in this Agreement shall not
be construed as a waiver of any subsequent breach, whether or not of the same nature.
7.10. Jurisdiction. This Agreement shall be governed by the laws of the State of Oregon without
regard to conflict of laws principles. Exclusive venue for litigation of any action arising under
this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless
exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal
district court for the district of Oregon. Each party expressly waives any and all rights to
maintain an action under this Agreement in any other venue, and expressly consents that,
upon motion of the other party, any case may be dismissed or its venue transferred, as
appropriate, so as to effectuate this choice of venue.
7.11. Severance. If any provision of this Agreement is found by a court of competent jurisdiction
to be unenforceable, such provision shall not affect the other provisions, but such
unenforceable provision shall be deemed modified to the extent necessary to render it
enforceable, preserving to the fullest extent permitted the intent of Contractor and the City set
forth in this Agreement.
8. Merger. This agreement and the attached exhibits constitute the entire understanding and
agreement between the parties. No waiver, consent, modification or change of terms of this
agreement shall bind either party unless in writing and signed by both parties, Such waiver,
consent, modification or change, if made, shall be effective only in the specific instance and for
the specific purpose given. There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this agreement. Contractor, by signature of its authorized
representative, hereby acknowledges that he/she has read this agreement, understands it, and
agrees to be bound by its terms and conditions.
Page 6 of 8: Goods and Services Agreement between the City of Ashland and Rogue-EVU
WITNESS WHEREOF, the parties have executed this Agreement in their respective names by their
duly authorized representatives as of the dates indicated below. This Agreement may be executed in
two counterparts, each of which shall be deemed an original,with equal force and effect as if executed
in a single document.
CITY OF ASHLAND: Rogue-EVU (CONTRACTOR):
By: -- _ By:
C-----q'5Signa ure
Signature
Amber Patterson
Printed Name
% 2�, - Printed Name
Date Owner- Rogue EVU
Title
06/24/2026
Date
Purchase Order No.
(W-9 is to be submitted with this signed Agreement)
APPROVED AS TO FORM:
City Attorney
Page 7 of 8: Goods and Services Agreement between the City of Ashland and Rogue-EVU
CITY OF i 1 OREGON
City of Ashland
LIVING
WAGE
per hour, effective June 30, 2024.
L'
The Living Wage is adjusted annually every
June 30 by the Consumer Price Index.
portion of the business of of health care, retirement,
their employer, if the 401K, and IRS eligible
employer has ten or more cafeteria plans(including
employees, and has received childcare) benefits to the
➢ For all hours worked under a financial assistance for the employee's amount of wages.
service contract between their project or business from the
employer and the City of City of Ashland over Note: For temporary and
Ashland if the contract $26,429.65; part-time employees, the
exceeds$26,429.65 or more. Living Wage does not apply
Y If their employer is the City of to the first 1040 hours worked
For all hours worked in a Ashland, including the Parks in any calendar year. For
month, if the employee and Recreation Department. more details, please see
spends 50%or more of the Ashland Municipal Code
Y In calculating the living wage, Section 3.12.020.
employee's time in that month working on a project or I
employers may add the value
For additional information:
Call the Ashland City Manager's office at 541-488-6002 or write to the City Manager,
City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www,ashland.or.us.
Notice to Employers: This notice must be posted in areas where it can be seen by all employees.
-~CITY OF
ASH LAN D
Rogue-EVU
1355 East Dutton Road
Eagle Point,OR., 97524
ROGUE
(541)646-2843
Upfitting Quote
Date: May 25, 2026 Quote: 52526A Job: Ashland PD F150 CAP
Veh #1421
Bill To Ship to
City of Ashland Ashland Police Department
Ashland PD 2026 Ford Police Interceptor Utility(PIU) Upfit according to equipment list provided.
OSUI-Owner Su lied U fitter Installed items.
Item # Description Qty Price Extended
CATEGORY Power and Control
Custom Fused-Remote power distribution for added equipment 1 $750.00
CATEGORY Front and Front Bumper
BK2019FDT21 F150 SETINA PB450L4 Front push bumper with 4 Whelen 1 $990.00
Ion Trios (two in top channel one each on sides)
HK2273FDT21 F150 SETINA PB10 Steel headlight guard with PB9 1 $780.36
Aluminum Fender Guard
Push Burnper warning Lights(2 in light channel,2 on side rails)
TRIO R/W/R 4 incl
SA315U 1 DOW Siren Speaker 1 $256.80
CHOWLER Core WeCanX Howler Siren Amplifier and 2 Speakers 1 $656.40
HWLRB35 Howler Mount Vehicle Specific 1 incl
U18050 USeries Under the side view mirror mount pair 1 $24.00
U180JC WHELEN U-Series under mirror light Trio R/B/W 2 $229.20 $458.40
Wire and Program Front Warning Auxiliary Grille Lights
FORD FACTORY INSTALLED PER ORDER SHEET
CATEGORY Lightbar/CORE Package
WHELEN Liberty II,WCX Series DUO LED Lightbar 54"
High Intensity Takedown and Alley Lights
B132DEDE CORE Package 1 $2,566.80
Includes: BB8DEDE,MBJ94
MKAJ105 Lightbar mounting kit Chrome 1 incl
C399 WHELEN CenCom Core Amp Control Module 1 $982.06
CEM24 WHELEN 24 Output Expansion Module 1 $277.20
C399SP WHELEN ScanPort 1 incl
CV2V WHELEN Vehicle 2 Vehicle Sync 1 $258.22
CATEGORY Misc Lighting/Controls
WCXJBI2 WHELEN WeCan Junction Box 1 $114.00
CATEGORY Officer Area
CCTL6 WHELEN 3 Section Light/Siren Control Head 1 $329.21
C-VSW-3000-f150-3 30"Wide, Flat Console F150 SSV 1 $931.56
C-DMM-3023 HAVIS Heavy-Duty Dash Mount 1 $477.12
C-APW-1390 HAVIS 13"Accessory Pocket 9"deep 3.3"wide 1 $75.60
BRKT HAVIS-WHELEN CCTL6 Control-head mount (included 1
BRKT HAVIS-MOTOROLA Radio-head mount(included) 1
CUP2-1005 HAVIS Wedge Kit 1 $30.24 $30.24
CUP2-1001 HAVIS Self Adjusting double cup holder 1 $61,32
C-AP-0325-1 HAVIS 3"Accessory Pocket 2.5"deep 1 $46.20
C-ARM-102 HAVIS Side Mount Armrest 1 $96.60
MMSU-1 Magnetic Mic Single Unit 2 $42.00 $84,00
Gun Mount BlacRac Gun Mount Install/Wire/Program OsUI
Radar Radar Install/Wire OSUI
Radio&Radio Antenna Motorola APX4500 Install/Wire OSUI
GTAC Mount HAVIS/GTAC Tablet Mount Install 0SU1
GTAC Tablet Dock GTAC Dock& Keyboard Install/Wire/Program Timer OSUI
AXON Camera Axon Camera System Instrall/Wire OSUI
CATEGORY Communication Equipment
Additional Communication Antennas TBD
CATEGORY Detention Area
PK0355FDT15F150 #6VS RP Stationary Window Coated Poly, Recessed 1 $964.80
Panel Partition,Tall Man
TK1338FDTF15F150 SYSTEM: Cargo Deck Super Max 1 $3,720.00
Transport Seat Replacement w Center Pull Belt 1 incl
Containment Door Panel 1 incl
Steel Horizontal Window Barrier(pair) 1 incl
Rear Window Barrier 1 lincl
Upper and Lower Cargo Deck 1 incl
Storage Box Drawer 1 incl
Radio Box 1 incl
Driver Side Door Panel 1 incl
Auminum Pass Door Panel 1 incl
Whelen Mega T-Ion Trio RIB/W with L bracket (mount
PSJC3FCR to rear side widows between window and bars) 2 $1 b5.b5 $331.30
CATEGORY Rear Cargo Area
Storage box TBD TBD
CATEGORY Rear Exterior
Wire and Program Front Warning Auxiliary Tailgate Lights
FORD FACTORY INSTALLED PER ORDER SHEET
CATEGORY Misc Supplies
Misc Upfitting supplies/hardware/specialty programs 1 $600.00
Equipment $15,862.18
CATEGORY Upfitting Services and Labor
Upfitting installation will be performed in Eagle Point.
Warranty labor will be performed on-site or in Eagle Install $6,500.00
Point,depending on need.
Terms and Conditions
1.Prices Quoted are net and no further discounts apply
2.Equipment cost is due upon acceptance of Quote and prior to ordering from Manufacturer
3.Freight charges are in addition to the amounts listed above unless free freight is noted
4.Freight is subject 10 confirmation a1 time of shipping
5.Prices are subject to approval at the time of ordering
6.Written acceptance of quote is required priorto the order being placed
7.Product warranty is held by the manufacturer B.Adjustments to quantity will affect the pricing structure of the quote Subtotal $22,362.18
9.Please contact us directly with questions or adjustments
10.We are not responsihle for typographical errors or manufacturer pricing errors Frleght $80o.00
11.Quote expires in 14 days and is subject to review
12.Fees may apply for credit card refunds and/or chargebacks
13.Cancelled orders are subject to a Cancellation Fee
Total $23,162.18
Rogue-EVU
1355 East Dutton Road
Fagle Point, OR.,97524
(541)646-2843 ROGUE
Upfitting Quote
Date: May 25, 2026 Quote: 52526B Job: Ashland PD F150 Sup Veh
#1422
Bill To Ship to
City of Ashland Ashland Police Department
Ashland PD 2026 Ford Police Interceptor Utility(PIU) Upfit according to equipment list provided.
OSUI-Owner Supplied U fitter Installed items.
Item # Description -7 Qty Price Extended
CATEGORY Power and Control
Custom Fused-Remote power distribution for added equipment 1 $750.00
CATEGORY Front and Front Bumper
BK2019FDT21 F150 SETINA PB4501-4 Front push bumper with 4 Whelen 1 $990.00
Ion Trios (two in top channel one each on sides)
HK2273FDT21 F150 SETINA PB10 Steel headlight guard with P139 1 $780,36
Aluminum Fender Guard
Push Bumper warning Lights(2 in light channel,2 on side rails) incl
TRIO R/W/B
SA315U 100W Siren Speaker 1 $256.80
CHOWLER Core WeCanX Howler Siren Amplifier and 2 Speakers 1 $656.40
HWLRB35 Howler Mount Vehicle Specific 1 incl
U18050 USeries Under the side view mirror mount pair 1 $24.00
U180JC WHELEN USeries under mirror light Trio R/B/W 2 $229.20 $458.40
Wire and Program Front Warning Auxiliary Grille Lights
FORD FACTORY INSTALLED PER ORDER SHEET
CATEGORY Lightbar/CORE Package
BSFW47Z WHELEN Inner Edge FST Duo R/W& B/W 10 Lamp 1 $1,044.24
Tray
ISR47 WHELEN Inner Edge RST Rear Lighlbar Duo R/A& B/A 1 $1,044.24
10 Lamp Tray(Program for Traffic Advisor Functions)
C399 WHFLFN CenCom Core Amp Control Module 1 $982.06
CEM24 WHFLFN 24 Output Expansion Module 1 $277.20
C399SP WHFLFN ScanPort 1 incl
CV2V WHELEN Vehicle 2 Vehicle Sync 1 $258.22
CATEGORY Misc Lighting/Controls
WCXJBI2 WHELEN WeCan Junction Box 1 $114.00
CATEGORY Officer Area
CCTL6 WHELEN 3 Section Light/Siren Control Head 1 $329.21
C-VSW-3000-f150-3 HAVIS 30"Wide, Flat Console F150 SSV 1 $931.56
C-HDM-214 HAVIS 8.5" HD Telescoping Pole 1 $164.64
C-MD-112 HAVIS 11"Slide Out Locking Swing Arm 1 $328.44
HAVIS Getac B360/B360Pro Docking Station w Triple
DS-GTC-1212-3-BW Pass-Thru Antenna Connections & External Power 1 $1,145.76
Supply
C-APW-1390 HAVIS 13"Accessory Pocket 9"deep 3.3"wide 1 $75,60
BRKT HAVIS-WHELEN CCTL6 Control-head mount (included 1
BRKT HAVIS-MOTOROLA Radio-head mount(included) 1
CUP2-1005 HAVIS Wedge Kit 1 $30.24
CUP2-1001 HAVIS Self Adjusting double cup holder 1 $61.32
C-AP-0325-1 HAVIS 3"Accessory Pocket 2.5"deep 1 $46.20
C-ARM-102 HAVIS Side Mount Armrest 1 $96.60
MMSU-1 Magnetic Mic Single Unit 2 $42.00 $84.00
Gun Mount BlacRac Gun Mount Install/Wire/Program OSUI
Radar Radar Install/Wire OSUI
Radio& Radio Antenna Motorola APX4500 Install/Wire OSul
AXON Camera Axon Camera System Instrall/Wire OSUI
CATEGORY Communication Equipment
Additional Antennas for Docking Station and Motorola TBD
CATEGORY Detention Area
PK0355FDT15F150 #6VS RP Stationary Window Coated Poly, Recessed 1 $884.40
Panel Partition,Tall Man
TK1 338FDTF1 5F1 50 SYSTEM: Cargo Deck Super Max 1 $3,410.00
Transport Seat Replacement w Center Pull Belt 1 incl
Containment Door Panel 1 incl
Steel Horizontal Window Barrier(pair) 1 incl
Rear Window Barrier 1 lincl
Upper and Lower Cargo Deck 1 incl
Storage Box Drawer 1 incl
Radio Box 1 incl
Driver Side Door Panel 1 incl
Auminum Pass Door Panel 1 incl
PSJC3FCR Whelen Mega T Ion Trio R/B/W with L bracket(mount 2 $165.65 $331.30
to rear side widows between window and bars)
CATEGORY Rear Cargo Area
AnyGlide Storage Box with Command Setup
TBS-7524-8 TBD
Install and Wire Install Second Radio in Command Box oSUI
Bed Cover TBD
CATEGORY Rear Exterior
Wire and Program Front Warning Auxiliary Tailgate Lights
FORD FACTORY INSTALLED PER ORDER SHEET
CATEGORY Misc Supplies
Misc Upfitting supplies/hardware/specialty programs 1 $6000
Equipment $16,155.18
CATEGORY Upfitting Services and Labor
Upfitting installation will be performed in Eagle Point.
Warranty labor will be performed on-site or in Eagle Install $6,500.00
Point,depending on need.
Terms and Conditions
1,Prices Quoted are net and no further discounts apply
2,Equipment cost is due upon acceptance of quote and prior to ordering from Manufacturer
3.Freight charges are in addition 10 the amounts listed above unless free freight is noted
4.Freight is subject to confirmation at time of shipping
5.Prices are subject to approval at the time of ordering
6.Written acceptance of quote is required prior to the order being placed
7.Product warranty is held by the manufacturer
8.Adjustments to quantity will affect the pricing structure of the quote Subtotal $22,655.1$
9.Please contact us directly with questions or adjustments
10.We are not responsible for typographical errors or manufacturer pricing errors
11.Quote expires in 14 days and Is subject to review Frieght W7.00
12,Fees may apply for credit card refunds and/or chargebacks
13.Cancelled orders are subject to a Cancellation Fee
Total $23,462.18
"Wmsaif.com
■
Sal Oregon.Work.
Life.
Oregon Workers' Compensation
Certificate of Insurance
Certificate holder:
CITY OF ASHLAND
51 WINBURN WAY
ASHLAND,OR 97520
The policy of insurance listed below has been issued to the insured named below for the policy period
Indicated.The insurance afforded by this policy is subject to all the terms,exclusions and conditions of
such policy;this policy is subject to change or cancellation at any time.
Insured Producer/contact
Rogue Emergency Vehicle Upfitting LLC SAIF Corporation
1355 E Dutton Rd SAIF Corporation
Eagle Point,Or 97524-7981
Issued 06124t2026 Limits of liability
Policy 100080063 Bodily Injury by Accident $500,000 each accident
Period 07/28/2025 to 08/01/2026 Bodily Injury by Disease $500,000 each employee
Body Injury by Disease $500,000 policy limit
Description of operations/locations/special items
Contract for upfitting on 2+150 trucks
Important
This certificate is issued as a matter of information only and confers no rights to the certificate holder.This certificate
does not amend,extend or alter the coverage afforded by the policies above.This
certificate does not constitute a contract between the issuing insurer,authorized representative or producer and the
certificate holder.
Authorized representative
Ian Williams
Interim President and CEO
400 High Street SE
Salem,OR 97312
P:800,285,8525
Poncy_OLCA CestincateOnnsutence F:503.584.9812
ACCURL® CERTIFICATE OF LIABILITY INSURANCE DATEIMMfDDIYYYY)
06/23/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER,
IMPORTANT If the certificate holder is an ADDITIONAL INSURED,the pol€cy(fes)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s),
PRODUCER CONTACT Telia Fogle
NAME:
Ashland Insurance Inc PHOVE (541)857-0679 FAX (541)857-9883
A!C No Ext: AIC,No
801 O'Hare Parkway,Ste 101 EMAIL tfegle@ashlandinsurance.com
ADORES&
INSURER(S)AFFORDING COVERAGE NAIC#
Medford OR 97504 INSURER A: Evanston Insurance Company
INSURED
ENSURER B
Rogue Emergency Vehicle Upfitbrig,LLC INSURER C:
1355 E Dutton Rd INSURER D:
INSURER E:
Central Point OR 97502 INSURER F:
COVERAGES CERTIFICATE NUMBER: 25-26 GL REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR AuuLidubil POLICY EFF POLICYEXP
LTR TYPEOFINSURANCE INSD WVD POLECYNUMBER MM7DDfYYYY MMIDOtyY LIMITS
COMMERCIALGENERALLIARILITY EACH OCCURRENCE $ 1,000,000
CLAIMS-MADE �OCCUR DAMAGET RE _ 100,000
PREMISES Ea occurrence) $$
FdEO EXP(Any one person) $ 5,000
A Y Y 3AA924059 08/1012025 08/10/2026 PERSONAL SADVINJURY $ 1,000,000
GEN'LAGGREGATELIMITAPPLIESPER, GENERALAGGREGATE $ 2,000,000
X POLICY ❑IE T LOC PRODUCTS-COMPIDPAGG $ 2,000,000
OTHER: $
AUTOMOBILE L1A91LITY COMBINED SINGLE LIMIT $
Ea accident)_
ANY AUTO BODILY INJURY(Per person) $
0WNED F SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY{Per accident) S
HIRED NON-COMAED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY Per accident
1 H $
UMBRELLA LIAR OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-HARE AGGREGATE $
DED I I RETENTION $ g
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS'LIABILITY YIN STATUTE Eft
ANY PROPRiETOWPARTNERfEXEGUTIVE El NIA E.L.EACH ACCIDENT $
OFFICERWEMBER EXCLUDED?
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $
IF yes,de scribe under
DESCRIPTION OF OPERATIONS below E.L DISE ASE-POLICY LIMIT $
DESCRIPTION OF OPERATIONS!LOCATIONS I VEHICLES(ACORD 101,AddWonal Remarks Schedule,may be attached if more space is required)
Certficate holder is included as Additional Insured for General Liability coverages with written contract.This form Is subject to policy terms,conditions and
exclusions.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED M
City of Ashland-Public Works ACCORDANCE WITH THE POLICY PROVISIONS.
ATTN:Tommy Hoak
AUTHORVEO REPRESENTATIVE
90 N.Mountain Ave.
Ashland OR 97520 �
O 19BO-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
Request for Taxpayer Give fount to the
Form 9
(Rev.March=4) Identification Number and Certification requester,Do not
Department of the Treasury ao to www.frs.gov1FarmW9 for instructions and the latest information. send to the IRS,
Inlemal Revenue Service
Before you begin.For guidance related to the purpose of Form W-9,see Purpose of Farm,below.
t Name of erdityli ndividual.An entry is required.(For a sole proprietor or disregarded entity,enter the owners name on tine 1,and enter the businessldisregarded
entity's name on line 2.)
Rogue Emergency Vehicle Upfitting
2 Business name/duegarded entity name,it different from above.
3a Check the appropriate box for federal tax classification of the entityfindvidual whose name is entered on fine 1.Check 4 Exemptions(codes apply only to
only one of the following seven boxes certain entities,not inrviduals;
sea Instructions on page 3).
CL
e ❑ irxliridual/sde proprietor ❑ C corporation ❑ S corporation El Partnership ❑ Trust/estate
t
Q LLC.Enter the tax classification(C=C corporation,S=S corporation,P w Partnership) C Exempt P code(d arry)
Note:Check the"LLC'box above and,in the entry space,enter the appropriate code.(C,S.or P)for the tax
classification of the LLC,unless It is a disregarded entity.A disregarded entity should fnstead check the appropriate Exemption from Foreign Account Tax
o box for the tax classification of its owner. Compliance Act(FATCA)reporting
❑ 00w(see inst=tlons) code Of any)
3b It on line Sa you checked'Partnership'or•TrusVestate,"or checked'LLC'and entered'P'as Its tax classification, (Appftes to accounts maintained
and you are providing this form to a partnership,trust,or estate in which you have an ownership interest,check outside the united States.)
en this box If you have any foreign partners,owners,or beneficiaries.See Instructions • ❑
cn 6 Address(number,street,and apt.or suite no.).See instructions. Requester's name and address(optional)
1355 East Dutton Road
6 City,state,and ZIP code
Eagle Point,Oregon,97524
7 List account numbers)here(optional)
IMM Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a T M
resident alien,sole proprietor,or disregarded entity,see the instructions for Part 1,later.For other
entities,4 is your employer identification number(EIN).If you do not have a number,see Now to get a or
77N,later. Employer Identification number
Note:If the account is in more than one name,see the instructions for line i.See also What Name and
Number To(Give the Requester for guidelines on whose number to enter. 9 9 T 2M213 3 4 9
UMM Certification
Under penalties of perjury,I certify that:
1.The number shown on this form is my correct taxpayer Identification number(or i am waiting for a number to be issued to me);and
2.1 am not subject to backup withholding because(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a faiture to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3.1 am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return.For real estate transactions,Item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA.),and,generally,payments
other than interest and dividends,you are not required to sign.the certification,but you must provide your correct TIN.See the Instructions for part 11,later.
Sign signature of
Hera U.S.person Date
Now dine 3b has been added to this form.A flow-through entity is
General Instructions
required to complete this line to indicate that it has direct or indirect
Section references are to the Internal Revenue Code unless otherwise foreign partners,owners,or beneficiaries when it provides the Form W-9
noted, to another flow-through entity In which it has an ownership interest.This
Future developments.For the latest information about developments change is intended to provide a slow through entity with information
related to Fount W-9 and its Instructions,such as legislation enacted regarding the status of its indirect foreign partners,owners,or
after they were published,go to tt+ww.irs.gov/FormW9. beneficiaries,so that It can satisfy any applicable reporting
requirements.For example,a partnership that has any indirect foreign
Wheys New partners may be required to complete Schedules K-2 and K-3.See the
Partnership Instructions tot Schedules K-2 and K-3(Form IM).
Line 3a has been modified to clarify how a disregarded entity completes
this lino.An LLC that is a disregarded entity should check the Purpose of Form
appropriate box for the tax classification of its owner.Otherwise,it An individual or entity(Form W-9 requester)who Is required to file an
should check the`LLC'box and enter its appropriate tax classification, information return with the IRS is giving you this form because they
Cat.No.102M Form W-9(Rev.3-2024)
f rcEi) nt State Farm Fire and Casualty Company RENEWAL CERTIFICATE
Fo Sax 2356 POLIGY-RUMBEFt
6loomirrglorr tZ 6r202-2356 Personal Liability Umbrella Policy
FEB 01 2026 to FEB 01 2027
A-16- 2310-FAE6 L F
PATTERSON, JOHN B & AMBER D BILLED THROUGH SFPP
1355 E DUTTON Rn COVERAGES AND LIMITS
EAGLE POINT OR 97524-7981 L Personal Liability $1,000,000
Self-Insured Retention None
UNDERLYING EXPOSURES
Our records show the following underlying
information. This information was used in
determining the rate of the policy.
AUTOMOBILE EXPOSURES
Automobile(s) 3
Automobile Operator(s) 2
N
SFPP No:0460532215 OTHER LIABILITY EXPOSURES
Personal Residential
Forms and Endorsements
Personal Liability Umbrella FP-7950.2
Fuel Oil Exclusion FE-5837
Amendatory Endorsement FE-5840.1
Registered Domestic Parinrship FE-6858
Exol Ctd Substances FE-2466
n
m
fa
Annual Premium $368.00
"Notify your agent immediately if the above listed Coverages and/or Underlying Exposures are Incorrect.
i.Your Coverages and/or bill can be affected if this information is not correct.
The Class 50 Discount has reduced the premium on your policy by$42.00
v Required Underlying Insurance on reverse side
d
?� C.S'04, ,�paS1;'I`t/ 'aa, Moving?See your State Farm agent.
N r 5 4011 1 Agent SHANE CUNNINGHAM INS AGCY INC See reverse for Important information.
oce Telephone (541)772-3040 or (541)772.3043 REP Prepared DEC 10 2025
CONTINUED FROM FRONT
Required Underlying Insurance
(Terms in Bold in this section are defined In the policy)
Minimum Underlying Limits
Combined Limits
Type of Policy (Bodily injury and Property Damage) or split Limits
Automobile Llablllty 0500,000 Bodily Injury- 0250,000 Per Person
500,000 Per Accident
Property Damage- G100,000 Per Accident
Recreational Motor Vehicle Liability ::50 0,0 0 0 Bodily Injury- $250,0 0 0 Per Person
Including Passenger Bodily Injury S 50 0,0 0 0 Per Accident
Property Damage- S100,000 Per Accident
Personal Residential Liability t 10 0,00 0
Watercraft Liability 0100,000
NOTICE TO POLICYHOLDER:
Policy changes requested before the "Dale Prepared",which appear on this notice, are effective on the Effective Date of this
policy unless otherwise indicated by a separate endorsement, binder,or amended declarations. Any coverage forms attached
to this notice are also effective on the Effective Date of this policy.
Policy changes requested after the "Date Prepared" will be sent to you as an amended declarations or as an endorsement to
your policy.Billing for any additional premium for such changes will be mailed at a later date.
Please keep this with your policy.
Rev.08-01-2008 (06092a) o1f0021b
SfateFarm State Farm Fire and Casualty Company 758e 37-BS-SO67-9
o,,
553.2474
PREMIUM ADJUSTMENT
Insurance prentiuuts have been adjusted and continue to reflect the expected cost of claims. Some policyholders will see their
premiums increase while other policyholders may see their premiums decrease or stay the same. The amount your premium
changed,if at all,depends on several factors including the expected claim experience in your area,the coverage you have,and
any applicable discounts or charges.
The enclosed Renewal Certificate reflects your new premium.
State Farms works hard to offer you the best combination of cost,protection,and service. We will continue doing our best to
make the most effective use of your premium dollars and give you superior service when),on need it.
if you have any questions about your premium,or policy coverages,please contact your State Farm agent.
553-2474 (10107)
0
a
a
Agent: SHANE CUNNINGHAM INS AGCY INC Telephone; (541)772-3040 or (541)772-3043
70 7685
4
POR
Stele Fenn® StateFarin
Providing Insurance and Financial Services •
PO Box 2358
Bloomington IL 61702.2358
Attached as requested are your replacement insurance identification cards. If the attached cards are not accepted
by a law enforcement agency or your Department of Motor Vehicle office, please contact your agent to receive
additional assistance.
Thankyou for choosing State Farm for your insurance needs,
- - - - _„_ -- - - - - - - - - - - - - - -- - -- - - - - - -- - - - - - - - ---
IMPORTANT-IDENTIFICATION CARDS
STATE FARAI
StafeFarm StafeFarm THIS CARD MUST BE CARRIED UL THE INSURED MOTOR
• OREGON • VEHICLE FOR PRODUCTION UPON DEMAND.
•• INSURANCE CARD • THE COVERAG£PROVIDED BY THE POLICY MEETS THE
MINIMUM I LIABILITY LIMITS PRESCRBED BY LAW.
INSURED PATTERSON,JOHN&AMBER MUTL IFYOU HAVE AN ACCIDENT•NOTIFY THE POLICE IMMEDIATELY
VOL 1.Get names,addresses,and phone numbers oar persons involved and witnesses.
POLICYNUMBFE 3555845.1501.37 EFFECTIVE Also got cifiver license numbve of persons irrdo&ed and kenea p'da
YR 2013 MAKE JEEP FEB 01 2026 TO AUG 01 2026 numbersystates o4 Vahctes.
2.Don't admit fault M discuss the accident with anyone but State Farm or poke.
MODEL WRANGLER VIN 1C4BJWFG8DL582267 9.Prom y not',}y your egerd,log on to staaletarm.coml),or use the State Farm mo'e
AGENT SHAN E CUNNINGHAM INS AGCY INC 2310-AEG spF to Fie a slam.
PHONE (541)772.3040 NAIC 25178 For EMERGENCY ROAD SERVICE me the State Form mobile epp,log onloslattlermcernercall
1-077-WI-5751.EXAMINE POLICY EXCLUSIONS CAREFULLY.THIS FORK DOES
NOT CONSR7UTE ANY PART OF YOUR INSURANCEPOLICY.
A BODILY INJURY/PROPERTY DAMAGE LIABILITY
P11 PERSONAL INJURY PROTECTION How to Identify your coverage.See policy for full Homo and definition
0 100 DEDUCT COMPREHENSIVE A Labitty L Physrcal Damage U uninsured MotorVeMde BI
G 500DEDUCT COLLISION C MedxetCoverage P Pusonatrq ryPrctection UI uninsured Mot"VeMde PD
H,U-1 DCo npreFrelrifi.e RI Car ReotaIAM`rravel Fnpnses UNOC Umofl4votsned Cars
G Coinsion s Death Nsmerrltermerx end
H Finergen,Road Sentce Loss of Sigh
KEEP A CARD IN YOUR CAR,
THIS CARD IS INVALID IF THE POLICY FOR WHICH IT WAS ISSUED LAPSES OR IS TERMINATED.
KEEP YOUR CURRENT CARD UNTIL THE EFFECTIVE DATE OF THIS CARD.
MANY STATES REQUIRE EVIDENCE OF INSURANCE ON DEMAND.ONE OF THESE CARDS SHOULD BE CARRIED IN THE VEHICLE AT ALL TIMES. _
Emergency Road Seivlae Information is located m your insurance card. �p
— — — —— — — — —— — — — — — — — — — — —— — — — — — — — — ———————
IMPORTANT-IDENTIFICATION CARDS
STATE FARM
StafeFarm Statefarm THIS CARD MUST BE CARfilED IN THE INSURED MOTOR
OREGON VEHICLE FOR PRODUCTION UPON DEMAND.
• • INSURANCE CARD • THE COVERAGE PROVIDED BY THE POLICY MEETS THE
MINIMUM LIABILITY LIMITS PRESCRIBED BY LAW.
INSURED PATTERSON,JOHN&AMBER MUTL IFYOU HAVE AN ACCIDENT•NOTIFY THE POLICE IMMEDIATELY
VOL 1.Get names,addresses,and phone numbers of persons invoWd and witnesses.
POLICY NUMBER 3555845-BOl-37 EFFECTIVE Also 17� drtrer license numbers of persons Imro,vod and 6censo pieta
numbersyslales of VehCIeS.
YR 2013 MAKE JEEP FEB 012026 TO AUG 012026 2.Dont sdrnd fault or discuss the weldert with anyone but State Farm or poste.
MODEL WRANGLER VIN IC4BJWFGBDL582267 3.Promp j rtotdyyour aWrd,log on to statefarm.cornS,or use the State Farm mobile
AGENT SHANE CUNNINGHAM INS AGCY INC 2310-AE6 app to f e a cram.
PHONE (541)772.3040 NAIC 25178 For EMERGENCY ROAD SERVICE me The Stile Form mablte Opp,IOEMtoalateleracan4orcall
1-077427-5757.EXAMINE POLICYEXCLUSfONS CAREFULLY.THIS FORM DOES
Nor CONSTITUTE ANY PART OF YOUR INSURANCE POLICY,
A BODILY INJURY/PROPERTY DAMAGE LIABILITY How to Identify your coverage.See policy for full name and definition
P1 PERSONAL INJURY PROTECTION A liability L Plrysi alDam3ge U Uninsured MutotVehide RI
D 100 DEDUCT COMPREHENSIVE CMedicalCwerage P PersonsllrrywyProteclw UI L7nnswed Motor VehidePD
G 500 DEDUCT COLLISION 1)Comprehensive RI Car Rerdal and Travel Epeerues UNOC Use ofNonoy.mdCars
H,U7 G CtC..sion S Death Dismernbermem and
H Emergency RoadSetotce LossalSVht
KEEP A CARO IN YOUR CAR.
THIS CARD IS INVALID IF THE POLICYFOR WHICH IT WAS ISSUED LAPSES OR IS TERMINATED.
KEEP YOUR CURRENT CARD UNTIL THE EFFECTIVE DATE OF THIS CARD.
MANY STATES REQUIRE EVIDENCE OF INSURANCE ON DEMAND.ONE OF THESE CARDS SHOULD BE CARRIED IN THE VEHICLE AT ALL TIMES.
143343,3 (ole('-ortd) 01-17-2018 Emergency Road SefVke information is located on your insurance card. DEC 10 2M
Outlook
RE: Additional info needed
From Carmel Zahran <carmel.zahran@ashland.or.us>
Date Wed 6/24/2026 12:27 PM
To Tami Campos <tami.campos@ashland.or.us>
Cc Kendall Escuin <kendall.escuin@ashland.or.us>; Tommy Hoak <tommy.hoak@ashland,or.us>
Hey,
Yea, its fine. Per occurrence makes it so that insurance wont pay out more than 1mill per claim. But, if multiple
claims over that 1mill, they have the 2mill coverage. hooking at the quote, the biggest liability would be if they
negligently installed something, causing over 1 mill in damages. Prob not super likely.
Just make that adjustment in the contract. And feel free to carry one
From: Tami Campos <tami.campos@ashland.or.us>
Sent: Wednesday,June 24, 2026 12:17 PM
To: Carmel Zahran <carmel.zahran@ashland.or.us>
Cc: Kendall Escuin <kendall.escuin@ashland.or.us>; Tommy Hoak<tommy.hoak@ashland.or.us>
Subject: FW: Additional info needed
Importance: High
Hi Carmel,
We had some pushback on this one related to not meeting the City's insurance requirements. Could you
please review what they have and what the work is they are doing and let us know if you have any
concerns with the insurance limits they currently have?
Thanks,
Tami DeMille-Campos,Administrative Supervisor
r
City of Ashland
Public Works
20 East Main Strcet,Ashiand, Oregon 97520
541-552-2420 1 TTY 800.735.2900
Tami.canipos a asiiland.orms
Online ashland.oy.us I Social media 1'acebook @CityOfAshlandOrcgon Twitter a CityofAshland
4
c
�-- Sales Quote
LI L!
-0- Page: 1
3925 Fairview Industrial Dr SE,Ste 150 Salem,OR 9 60704
Phone:503-393-3910 Fax:503-393-7265 6/25/2026
Net 30
Sell City of Ashland Police Department artment
To: 1155 E.Main Street
Ashland,OR 97520
USA
Phone:541-552-2117
Ship Via 81994
Tax Ident.Type legal Entity Quinten Pearson
Vehicle Information:
PRICES ARE VALID FOR 34 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED
Item No. Description Quantity Unit Price Total Price
2026 Ford F-150#1421
Front End Equipment
LP-1415T-F150-C LEHR Power Harness 14 Hot&15 Timed Circuits-F-150 1 1548.30 848.30
LH-CORE-F150 LEHR Core Harness,F-150 to use Expansion Module 1 373.75 373.75
CEM16 Whelan Core WCX 16 Output Expansion Module 1 169.36 169,36
BK2020FDT21F150 Setina,P134501-4Muminum Bumper Ion Full w/Pad 1 929.25 929,25
HKO809FDT21F150 PB8 STEEL HEADLIGHT GUARD DBL LOOP 21-25 FORD TRUCK F150(GAS ENGINE) 1 344,25 344,25
SA315P Whelen Siren Speaker 100W 1 199,99 199.99
PROMO
SAK73 Whelen,SA-315 Mount Kit,Fits 2021-22 Ford F150 1
HWLUNI Whelen,Hauler Low Freq Siren Amp Univ Mount 1 453.60 453.60
HWLRB35K Whelen Replace Howler Bracket 2022 F-150 1
L Labor Charges 12 105.00 1,260.00
Side Equipment
U180JC Whelen U Series Lighthead Trio Red Blue White Clear Lens 2 193,00 396,00
U18047 Whelen U Series Mirror Mount F 150 PPV 1
Under Mirror Lights
PSJC3FCR Whelen Mega T-Series,TRIO Flasher,R/B/W 2 142.80 285.60
Rear Prisoner Windows
L Labor Charges 5 105.00 525.00
Roof Equipment
Sales Quote
+� Page: 2
3925 Fairview Industrial Dr SE,Ste 150 Salem,OR 97302 Quote Number: 60704
Phone:503-393-3910 Fax:503-393-7265 Document Date: 6/25/2026
Terms: Net 30
Payment Method:
Sell City of Ashland Police Department Ship City of Ashland Police Department
To: 1155 E.Main Street To: 1155 E.Main Street
Ashland,OR 97520 Ashland,OR 97520
USA USA
Phone:541-552-2117 Phone:541-552-2117
Ship Via Customer ID 81994
Tax Ident.Type Legal Entity Salesperson Quinten Pearson
Vehicle Information:
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED
Item No. Description Quantity Unit Price Total Price
B62DEDE-LEHR Whelen,54"Liberty II Boo WCX 1 2,335.00 2,335.00
PROMO
STPKT94 Whelen Lightbar Strap Kit 1
Customer Supplied Materials-ANTENNA'S
L Labor Charges 3.5 105.00 367.50
Drivers Compartment Equipment
C-VSW-3000-F150-3 Havis,30"L 12.5'W VS Console 21-23 F-150 Police Responder,SSV,F-250,350,450 XL& 1 831.75 831.75
XLT
C-EB30-APR-1P Havis,3"Face Plate,Fits Motorola APX-4500 Remote Radio 1
C-EB40-CCS-113 Havis 4"FP Fits Cencom CCSRN,CCSRNTA,MPC03 1
CUP2-1001 Havis 4"Internal Self-Adjusting Double Cup Holder 1 54.75 54.75
C399 Whelen Cencom Core WCX Remote Siren&Control Center 1 1,109.00 1,109.00
C399SP Whelen,SCANport Kit For C399 1
Available for Ford Super Duty 2023-2024,Chevrolet Silverado 1500 PPV 2022-2024,
Ford Transit 2023-2024,Chevrolet Blazer EV 2023-2024,Chevrolet Tahoe 2024
CCTL6 Whelen,Core WCX W/8 Push-Buttons,4-Position Slide Switch&7-Position Rotary Knob 1
Control Head
C-ARM-102 Havis,Side Mount Armrest 2.75"Wide Pad 1 86,25 86.25
C-FP-3 Havis,3"Filler Plate 1
C-FP-4 Havis,4"Filler Plate 4
CV2V Whelen,Vehicle-To-Vehicle Sync Module 1 222.60 222.60
C-DMM-3023 Havis,Heavy Duty Dash Mount,for 2021-24 Ford F150 1 426.00 426.00
Customer Supplied Materials-GETAC TABLET DOCK&KEYBOARD
Customer Supplied Materials-BLAC RAC GUN MOUNT
Sales Quote
Page: 3
3925 Fairview Industrial Dr SE,Ste 150 Salem,OR 97302 Quote Number: 60704
Phone:503-393-3910 Fax:503-393-7265 Document Date: 6/25/2026
Terms: Net 30
Payment Method:
Sell City of Ashland Police Department Ship City of Ashland Police Department
To: 1155 E.Main Street To: 1155 E.Main Street
Ashland,OR 97520 Ashland,OR 97520
USA USA
Phone:541-552-2117 Phone:541-552-2117
Ship Via Customer ID 81994
Tax Ident-Type Legal Entity Salesperson Quinten Pearson
Vehicle Information:
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED
Item No, Description Quantity Unit Price Total Price
Customer Supplied Materials-AXON FLEET 3 SYSTEM
Customer Supplied Materials-RADAR
Customer Supplied Materials-MOTOROLA APX 4500
L Labor Charges 18.5 105.00 1,942.50
Prisoner Compartment Equipment
PK0355FDT15F150 Setina, 10Vs RP Coated Poly Partition 1 824.25 824.25
QK0465FDT15F150 Setina,SPT Rear Transport Replacement Seat w/Center Pull Seat Belt 1 674.25 674.25
DK0100FDT21F150 Setina,Door Panel Tpo 21-25 1 254.25 254.25
WK0514FDT15F150H Selina,Window Barrier VS Steel Horizontal 1 246.75 246.75
WK0595FDT15F150PIE Setina,Window Barrier Rear Poly Inner Edge 1 269.25 269.25
TK1261FDT15F150RW Setina,Cargo Deck w/Drawer 15-20 F150 1 1,956.75 1,956.75
L Labor Charges 10.5 105.00 1,102.50
Back End Equipment
AA-F-SERIES-EQUIP-DS Misc,Rear Equipment Tray for F-Series Under Seat Driver Side 1 88.00 88.00
AA-F-SERIES-EQUIP-PS Misc,Rear Equipment Tray for F-Series Under Seat Pass.Side 1 83.00 83.00
TSSOD Whelen,Surface Mount,Clear Lens,DUO Color,Red/Whhe 1 119.40 119.40
TSSOE Whelen,Surface Mount,Clear Lens,DUO Color,Blue/White 1 119.40 119.40
UNDER TAILGATE LIGHTS
ANY GLIDE TRUCK STORAGE BOX
TBS-6416-1 AnyGlide,5'5"Truck Bed,Long Single Truck Box 1 2,131.20 2,131,20
L Labor Charges 16 105.00 1,680,00
L2 � ] Sales Quote
Page: 4
3925 Fairview Industrial Dr SE,Ste 150 Salem,OR 97302 Quote Number: 60704
Phone:503-393-3910 Fax:503-393-7265 Document Date: 6/25/2026
Terms: Net 30
Payment Method:
Sell City of Ashland Police Department Ship City of Ashland Police Department
To: 1155 E.Main Street To: 1155 E.Main Street
Ashland,OR 97520 Ashland,OR 97520
USA USA
Phone:541-552-2117 Phone:541-552-2117
Ship Via Customer ID 81994
Tax Ident.Type Legal Entity SalesPerson Quinten Pearson
Vehicle Information:
PRICES ARE VALID FOR 34 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED
Item No. Description Quantity Unit Price Total Price
INSTALL Install Materials 1 206.33 206.33
F Shipping Charges 1 250.00 250.00
Agency Approval
Sub-Total 23,165.78
Name: Total Tax 0.00
Auth.Signature: Total: 23,165.78
PLEASE READ:No returns without approval and an RMA#will be accepted.All shortages,damage,or return claims must be made within 10 days of
invoice date.NO EXCEPTIONS.A copy of the invoice and RMA paperwork must be shipped with returns.All return orders or cancellations are
subject to a 25%restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay
and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
Sales Quote
Page: 1
3925 Fairview Industrial Dr SE,Ste 150 5alem,OR 97302 Quote Number: 60705
Phone:503-393-3910 Fax:.503-393-7265 Document Date: 6/25/2026
Terms: Net 30
Payment Method:
Sell City of Ashland Police Department Ship City of Ashland Police Department
To: 1155 E.Main Street To: 1155 E.Main Street
Ashland,OR 97520 Ashland,OR 97520
USA USA
Phone:541-552-2117 Phone:541-552-2117
Ship Via Customer ID 81994
Tax Ident.Type Legal Entity Salesperson Quinten Pearson
Vehicle Information:
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED
Item No. Description Quantity Unit Price Total Price
2026 Ford F-150#142Z
Front End Equipment
LP-1415T-F150-C LEHR Power Harness 14 Hot&15 Timed Circuits-F-150 1 848.30 848.30
LH-CORE4150 LEHR Core Harness,F-150 to use Expansion Module 1 373.75 373.75
CEM i6 Whelen Core WCX 16 Output Expansion Module 1 169.36 169.36
BKZ0Z0FDT21F150 Setina,P1345014 Aluminum Bumper Ion Full w/Pad 1 929.25 929.25
HK0809FDT21F150 PB8 STEEL HEADLIGHT GUARD DEL LOOP 21-25 FORD TRUCK F150(GAS ENGINE) 1 344.25 344.25
SA315P Whelen Siren Speaker 100W 1 199.99 199.99
PROMO
SAK73 Whelen,SA-315 Mount Kit,Fits 2021-22 Ford F150 1
HWLUNI Whelen,Howler Low Freq Siren Amp Univ Mount 1 453.60 453.60
HWLRB35K Whelen Replace Howler Bracket 2022 F-150 1
L Labor Charges 12 105.00 1,260.00
Side Equipment
U1801C Whelen V Series Lighthead Trio Red Blue White Clear Lens 2 198.00 396.00
U18047 Whelen U Series Mirror Mount F 150 PPV 1
Under Mirror Lights
PSIC3FCR Whelen Mega T-Series,TRIO Hasher,R18/W 2 142.80 285.60
Rear Prisoner Windows
L Labor Charges 5 105.00 525.OD
Roof Equipment
i
Sales Quote
Page: 2
3925 Fairview Industrial Dr SE,Ste 150 Salem,OR 97302 Quote Number: 60705
Phone:503-393-3910 Fax:503-393-7265 Document Date: 6/25/2026
Terms: Net 30
Payment Method:
Sell City of Ashland Police Department Ship City of Ashland Police Department
To: 1155 E.Main Street To: 1155 E.Main Street
Ashland,OR 97520 Ashland,OR 97520
USA USA
Phone:541-552-2117 Phone:541-552-2117
Ship Via Customer ID 81994
Tax Ident.Type Legal Entity Salesperson Quinten Pearson
Vehicle Information:
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED
Item No. Description Quantity Unit Price Total Price
Customer Supplied Materials-ANTENNA'S
L Labor Charges 1.5 105.00 157.50
Drivers Compartment Equipment
BSFW478 Whelen,I-E FST WCX S/D 10-Lt F-Series 1 999.00 999.00
PROMO
C-VSW-3000-F150-3 Havis,30"L 12.5"W VS Console 21-23 F-150 Police Respond er,SSV,F-259,350,450 XL& 1 831.75 831.75
X LT
C-EB30-APR-iP Havis,3"Face Plate,Fits Motorola APX-4500 Remote Radio 1
C-EB40-CCS-1P Havis 4"FP Fits Cencom CCSRN,CCSRNTA,MPC03 1
CUP2-1001 Havis 4"Internal Self-Adjusting Double Cup Holder 1 54.75 54.75
C399 Whelen Cencom Core WCX Remote Siren&Control Center 1 1,109.00 1,109.00
C399SP Whelen,SCAN port Kit For C399 1
Available for Ford Super Duty 2023-2024,Chevrolet Silverado 1500 PPV 2022-2024,
Ford Transit 2023-2024,Chevrolet Blazer EV 2023-2024,Chevrolet Tahoe 2024
CCTL6 Whelen,Core WCX W/8 Push-Buttons,4-Position Slide Switch&7-Position Rotary Knob 1
Control Head
C-ARM-102 Havis,Side Mount Armrest 2.75"Wide Pad 1 86.25 86.25
C-FP-3 Havis,3"Filier Plate 1
C-FP-4 Havis,4"Filler Plate 4
MMSU-1 Mag Mic Magnetic Mic Kit 1 39.95 39.95 —
CV2V Whelen,Vehicle-To-Vehicle Sync Module 1 222.60 222.60
C-HDM-202 Havis 8.5"Heavy-Duty Telescoping Pole,Short Handle 1 171.75 171.75
C-MD-112 Havis 1 V Slide Out Locking Swing Arm w/Motion Adapter 1 29125 293,25
Sales Quote
Page: 3
3925 Fairview Industrial Dr SE,Ste 150 Salem,OR 97302 Quote Number: 60705
Phone:503-393-3910 Fax:503-393-7265 Document Date: 6/25/2026
Terms: Net 30
Payment Method:
Sell City of Ashland Police Department Ship City of Ashland Police Department
To: 1155 E.Main Street To: 1155 E.Main Street
Ashland,OR 97520 Ashland,OR 97520
USA USA
Phone:541-552-2117 Phone:541-552-2117
Ship Via Customer ID 81994
Tax Ident.Type Legal Entity SalesPerson Quinten Pearson
Vehicle Information:
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED
Item No, Description Quantity Unit Price Total Price
DS-GTC-1212-3-BW Havis,Docking Station For Getac B360 and 8360 Pro Laptops vrith Triple Pass-Thru 1 1,116.00 1,116.00
Antenna Connections
Customer Supplied Materials-GETAC TABLET DOCK&KEYBOARD
Customer Supplied Materials-BLAC RAC GUN MOUNT
Customer Supplied Materials-AXON FLEET 3 SYSTEM
Customer Supplied Materials-RADAR
Customer Supplied Materials-MOTOROLA APX 4500
L Labor Charges 25.5 105.00 2,677.50
Prisoner Compartment Equipment
PK0355FDT15F150 Setina, 1OVs RP Coated Poly Partition 1 824.25 824.25
QK0465FDT15F150 Setina,SPT Rear Transport Replacement Seat yr/Center Pull Seat Belt 1 674.25 674.25
DK0IOOFDT21 F150 Setina,Door Panel Tpo 21-25 1 254.25 254.25
WK0514FDT151`150H Setina,Window Barrier VS Steel Horizontal 1 246.75 246.75
WK0595FDT151`150PIE Setina,Windotiv Barrier Rear Poly Inner Edge 1 269.25 269.25
TK1261FDT15F150RW Selina,Cargo Deck vr/Drawer 15-20 F150 1 1,956.75 1,956.75
L Labor Charges 10.5 105.00 1,102.50
Back End Equipment
BSRW 10 Whelen,I-E RST Lightbar 10 Lt tray R/A 1 999.00 999.00
AA-F-SERIES-EQUIP-DS Misc,Rear Equipment Tray for F-Series Under Seat Driver Side 1 88.00 88.00
AA-F-SERIES-EQUIP-PS Misc,Rear Equipment Tray for F-Series Under Seat Pass.Side 1 83.00 83.00
TSSOD Whelen,Surface Mount,Clear Lens,DUO Color,Red/White 1 119.40 119AO
TSSOE Whelen,Surface Mount,Clear Lens,DUO Color,Blue/White 1 119.40 119.40
Sales Quote
�0- Page: 4
3925 Fairview Industrial Dr SF,Ste 150 Salem,OR 97302 Quote Number: 60705
Phone:503-393-3910 Fax:503-393-7265 Document Date: 6/25/2026
Terms: Net 30
Payment Method:
Sell City of Ashland Police Department Ship City of Ashland Police Department
To: 1155 E.Main Street To: 1155 E.Main Street
Ashland,OR 97520 Ashland,OR 97520
USA USA
Phone:541-552-2117 Phone:541-552-2117
Ship Via Customer ID 81994
Tax Ident.Type Legal Entity Salesperson Quinten Pearson
Vehicle Information:
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED
Item No. Description Quantity Unit Price Total Price
UNDER TAILGATE LIGHTS
ANY GLIDE TRUCK STORAGE BOX
TBS-6424-2 AnyGlide,5'5"Truck Bed,Two Single 24'Boxes Side by Side 1 4,368.00 4,368,00
Customer Supplied Materials-Second APX 4500 radio w/mag mic
L Labor Charges 19 105.00 1,995A0
INSTALL Install Materials 1 231.53 231.53
F Shipping Charges 1 250.00 250.00
Agency Approval
Sub-Total 27,125.73
Name: Total Tax 0,00
Auth.Signature: Total: 27,125.73
PLEASE READ:No returns without approval and an RMA#will be accepted.All shortages,damage,or return claims must be made within 10 days of
invoice date.NO EXCEPTIONS.A copy of the invoice and RMA paperwork must be shipped with returns.All return orders or cancellations are
subject to a 25%restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay
and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
C
Outlook
Police Up Fit Bids
From Tommy Hoak <tomm+
Date Tue 7/7/2026 3:43 PIS
To Kendall Escuin <kendi
Kendall , Deputy Chief Fire for a bid request he made
on June 24th . Regardir
Tommy Hoak, Maintenan
City of Ashland
Public Works
90 N. Mountain Ave, Ashland, OR 97520
-< CITY OF
^A HLAND
Office (541) 552-2355, Cell (541) 951-5007
This email transmission is official business of the City of Ashland, and it is subject to Oregon Public
Records Law for disclosure and retention.
If you have received this message in error, please contact me at (541) 552-2355_. Thank you