HomeMy WebLinkAbout2026-089 AGRMT The Galli Group CITY OF,A5 HLAN Q Personal Services Agreement
City Information Consultant Information
City of Ashland Firm Name: The Galli Group
Attn: Kaylea Kathol Contact: Lynn Chand
20 East Main St Address: 405 NE 6th St
Ashland, Oregon 97520 Grants Pass, OR 97526
Phone.,541-488-5587 Phone: (541) 955-1611
Email: kaylea.kathol@ashland.or.us Email: lchand@galligroup.com
Contract Summary
Procurement Method: Direct Award
Completion Date: 12/31/2026
Contract Amount: 4000 not to exceed
Description of Services: Provide structural special inspections related to the installation of a snow kit at the Ashland Ice Skating Rink
Supporting Documents: Proposal Dated: Jul 21, 2026
Dated: Jul 21, 2026
Dated: Jul 21, 2026
Dated: Jul 21, 2026
This Personal Services Agreement (hereinafter "Agreement") is entered into by and between the
City of Ashland, an Oregon municipal corporation (hereinafter "City") and the Consultant listed
under Consultant Information above, ("hereinafter "Consultant"), for the services listed under
Description of Services and Supporting Documents as noted in the Contract Summary above. In
the event of conflict between provisions of the Supporting Documents, the Supporting Documents
shall be given precedence in the order listed above.
This Agreement, the Exhibits and the Supporting Documents shall be construed to be mutually
complementary and supplementary wherever possible. In the event of a conflict which cannot be
so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in
any of the exhibits or supporting documents, The Consultant's initials LC C 1 herein signify
acknowledgment and agreement to this provision, if applicable, or if not sign "NIA°'.
Consultant's services are collectively referred to in this Agreement as the "Work."
Page 1 of 8 Personal Services Agreement Between the City of Ashland and The Galli Group
NOW THEREFORE, in consideration of the mutual covenants contained herein, the City and
Consultant hereby agree as follows:
1. Effective Date and Duration: This Agreement shall become effective on the date of
execution on behalf of the City, as set forth below (the "Effective Date"), and unless sooner
terminated as specifically provided herein, shall terminate upon the City's affirmative
acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final
payment therefore, but not later than the Completion Date listed under the Contract
Summary in the table one page one of this agreement.
1.1. Time is of the essence. Time is of the essence for Consultant's performance of each
and every obligation and duty under this Agreement. City, by written notice to Consultant
of default or breach, may at any time terminate the whole or any part of this Agreement if
Consultant fails to provide the Work called for by this Agreement within the time specified
herein or within any extension thereof.
2. Compensation: City shall pay Consultant the sum listed as the"Contract Amount" under the
Contract Summary on page one of this document as full compensation for Consultant's
performance of all Work under this Agreement. In no event shall Consultant's total of all
compensation and reimbursement under this Agreement exceed the Contract Amount without
the express, written approval from the appropriate Department Head or City Manager.
Payments shall be made within thirty(30)days of the date of receipt by the City of Consultant's
invoice. Should this Agreement be terminated prior to completion of all Work, payments will
be made for any phase of the Work completed and accepted as of the date of termination.
3. Consultant Obligations:
3.1, Independent Contractor Status. Consultant is an independent contractor and not an
employee of the City for any purpose. Consultant shall have the complete responsibility
for the performance of this Agreement. Consultant shall provide workers' compensation
coverage as required in ORS Chapter 656 for all persons employed to perform Work
pursuant to this Agreement. Consultant is a subject employer that will comply with ORS
656.017.
3.2. Qualified Work. Consultant has represented, and by entering into this Agreement now
represents,that all personnel assigned to the Work to be performed under this Agreement
are fully qualified to perform the services to which they will be assigned in a skilled manner
and, if required to be registered, licensed, or bonded by the State of Oregon, are so
registered, licensed, or bonded.
3.3. Assignment. Consultant shall not assign this Agreement or subcontract any portion of
the Work without the written consent of City. Any attempted assignment or subcontract
without written consent of City shall be void. Consultant shall be fully responsible for
the acts or omissions of any assigns or subcontractors and of all persons employed by
them, and the approval by City of any assignment or subcontract of the Work shall not
create any contractual relation between the assignee or subcontractor and City.
Page 2 of 8 Personal Services Agreement Between the City of Ashland and The Gall! Group
3.4. Work Performance Obligation. Consultant shall, at its own risk, perform the Work
described in the Description of Services and in the Supporting Documents and, unless
otherwise specified in this Agreement,furnish all labor, equipment, and materials required
for the proper performance of such Work.
3.5. Certification. Consultant agrees to and shall sign the certification attached hereto as
"Exhibit U and incorporated herein by this reference.
4. Insurance: Consultant shall, at its own expense, maintain the following insurance:
4.1. Worker's Compensation. Worker's Compensation insurance in compliance with ORS
656,017, which requires subject employers to provide Oregon workers' compensation
coverage for all their subject workers.
4.2. Workers' Compensation Exemption. If applicable, Consultant affirms and certifies that
it is exempt from providing Workers' Compensation per ORS 656.027.
Exemption criteria: Enter criteria here or delete if not applicable
Consultant initials if exempt: Date:
4.3. Professional Liability insurance with a combined single limit, or the equivalent, of not
less than $2,000,000 (two million dollars) per occurrence. This is to cover any damage
caused by error, omission or negligent acts related to the Work to be provided under this
Agreement.
4.4. General Liability insurance with a combined single limit, or the equivalent, of not less
than$2,000,000(two million dollars) per occurrence for Bodily Injury, Death, and Property
Damage.
4.5. Automobile Liability insurance with a combined single limit, or the equivalent, of not
less than $2,000,000 (two million dollars) for each accident for Bodily Injury and Property
Damage, including coverage for owned, hired or non-owned vehicles, as applicable.
4.6. Notice of cancellation or change. There shall be no cancellation, material change,
reduction of limits or intent not to renew the insurance coverage(s)without thirty(30)days'
prior written notice from the Consultant or its insurer(s) to the City.
4.7. Additional Insured/Certificates of Insurance. Consultant shall name the City of
Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds
on any insurance policies, excluding Professional Liability and Workers' Compensation,
required herein, but only with respect to Consultant's services to be provided under this
Agreement. The consultant's insurance is primary and non-contributory. As evidence of
the insurance coverages required by this Agreement, the Consultant shall furnish
acceptable insurance certificates prior to commencing the Work under this Agreement.
The certificate will specify all of the parties who are Additional Insureds. Insuring
Page 3 of 8 Personal Services Agreement Between the City of Ashland and The Galt! Group
companies or entities are subject to the City's acceptance. If requested, complete copies
of insurance policies; trust agreements, etc, shall be provided to the City. The Consultant
shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or
self-insurance,
5. Termination:
5.1. Mutual Consent. This Agreement may be terminated at any time by the mutual consent
of both parties.
5.2. City's Convenience. This Agreement may be terminated by City at any time upon not
less than thirty (30) days' prior written notice delivered by certified mail or in person.
5.3. For Cause. City may terminate or modify this Agreement, in whole or in part, effective
upon delivery of written notice to Consultant, or at such later date as may be established
by City under any of the following conditions:
• If City funding from federal, state, county or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity
of services; or
• If federal or state regulations or guidelines are modified, changed, or interpreted
in such a way that the services are no longer allowable or appropriate for
purchase under this Agreement or are no longer eligible for the funding
proposed for payments authorized by this Agreement; or
• If any license or certificate required by law or regulation to be held by Consultant
to provide the services required by this Agreement is for any reason denied,
revoked, suspended, or not renewed.
5.4. For Default or Breach. Either City or Consultant may terminate this Agreement in the
event of a breach of the Agreement by the other. Prior to such termination the party
seeking termination shall give to the other party written notice of the breach and its intent
to terminate. If the party committing the breach has not entirely cured the breach within
fifteen (15) days of the date of the notice, or within such other period as the party giving
the notice may authorize in writing, then the Agreement may be terminated at any time
thereafter by a written notice of termination by the party giving notice.
5.4.1. Default: The Consultant shall be in default of this Agreement if Consultant:
commits any material breach or default of any covenant, warranty, certification, or
obligation under the Agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the
benefit of creditors; or ceases doing business on a regular basis of the type
identified in its obligations under the Agreement; or attempts to assign rights in, or
delegate duties under, this Agreement.
Page 4 of 8 Personal Services Agreement Between the City of Ashland and The Galli Group
5.5. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant
to subsections 5.1, 5.2, or 5.3 above shall be without prejudice to any obligations or
liabilities of either party already accrued prior to such termination or modification.
However, upon receiving a notice of termination (regardless of whether such notice
is given pursuant to subsection 5.1, 5.2, 5.3, or 5.4 of this section, Consultant
shall immediately cease all activities under this Agreement, unless expressly
directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all documents, information, works-in-progress and other
property that are or would be deliverables had the Agreement been completed. City
shall pay Consultant for Work performed prior to the termination date if such
Work was performed in accordance with this Agreement.
5.6. The rights and remedies of City provided in this subsection are not exclusive and are in
addition to any other rights and remedies provided by law or under this Agreement.
6. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its
officers, employees, and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, or other damages resulting from injury to any person (including injury
resulting in death), or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this Agreement by Consultant
(including but not limited to, Consultant's employees, agents, and others designated by
Consultant to perform Work or services attendant to this Agreement). However, Consultant
shall not be held responsible for any losses, expenses, claims, costs, judgments, or other
damages, caused solely by the gross negligence of City.
7. Consultant's Compliance with Tax Laws: Consultant represents and warrants to the City
that: Consultant shall comply with all Oregon tax laws, including but not limited to ORS
305.620, ORS 305.380(4), and ORS Chapters 316, 317, 318, in addition to any rules,
regulations, charter provisions, or ordinances that implement or enforce any of the foregoing
tax laws or provisions and any tax provisions imposed by a political subdivisions of the State
of Oregon.
8. Living Wage Requirements: If the amount of this Agreement is $27,861.00 or more,
Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in that chapter, to all employees performing Work under this
Agreement and to any Subcontractor who performs 50% or more of the Work under this
Agreement. Consultant is also required to post the notice attached hereto as "Exhibit B"
predominantly in areas where it will be seen by all employees.
9. Notice: Whenever notice is required or permitted to be given under this Agreement, such
notice shall be given in writing to the other party by personal delivery, by sending via a
reputable commercial overnight courier, by mailing using registered or certified United States
mail, return receipt requested, postage prepaid, or by electronically confirmed at the
addresses set forth on page one of this agreement with a copy to:
Page 6 of Personal Services Agreement Between the City of Ashland and The Gall! Group
City of Ashland — Legal Department
20 E. Main Street
Ashland, Oregon 97520
Phone: (541) 488-5350
10. General Provisions:
10.1. Ownership of Work/Documents: All Work, work product, or other documents
produced in furtherance of this Agreement belong to the City, and any copyright, patent,
trademark proprietary or any other protected intellectual property right shall vest in and is
hereby assigned to the City.
10.2. Non-appropriations Clause - Funds Available and Authorized: City has
sufficient funds currently available and authorized for expenditure to finance the costs of
this Agreement within the City's fiscal year budget. Consultant understands and agrees
that City's payment of amounts under this Agreement attributable to Work performed
after the last day of the current fiscal year is contingent on City appropriations, or other
expenditure authority sufficient to allow City in the exercise of its reasonable
administrative discretion, to continue to make payments under this Agreement. In the
event City has insufficient appropriations, limitations or other expenditure authority, City
may terminate this Agreement without penalty or liability to City, effective upon the
delivery of written notice to Consultant, with no further liability to Consultant.
10.3. Statutory Requirements: The following laws of the State of Oregon are hereby
incorporated by reference into this Agreement: ORS 2798.220, 27913.230 and
2798.235.
10.4. Nondiscrimination: Consultant agrees that no person shall, on the grounds of
race, color, religion, creed, sex, marital status, familial status or domestic partnership,
national origin, age, mental or physical disability, sexual orientation, gender identity or
source of income, suffer discrimination in the performance of any Work under this
Agreement when employed by Consultant. Consultant agrees to comply with all
applicable requirements of federal and state civil rights and rehabilitation statutes, rules
and regulations. Further, Consultant agrees not to discriminate against a
disadvantaged business enterprise, minority-owned business, woman-owned business,
a business that a service-disabled veteran owns or an emerging small business
enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS
279A.110.
10.5. Governing Law: This Agreement shall be governed by the laws of the State of
Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any
action arising under this Agreement shall be in the Circuit Court of the State of Oregon
for Jackson County unless exclusive jurisdiction is in federal court, in which case
exclusive venue shall be in the federal district court for the district of Oregon. Each party
expressly waives any and all rights to maintain an action under this Agreement in any
Page 6 of Personal Services Agreement Between the City of Ashland and The Gall! Group
other venue, and expressly consents that, upon motion of the other party, any case may
be dismissed, or its venue transferred, as appropriate, so as to effectuate this choice of
venue.
11. Merger. This agreement and the attached exhibits constitute the entire understanding and
agreement between the parties. No waiver, consent, modification or change of terms of this
agreement shall bind either party unless in writing and signed by both parties. Such waiver,
consent, modification or change, if made, shall be effective only in the specific instance and
for the specific purpose given. There are no understandings, agreements, or representations,
oral or written, not specified herein regarding this agreement. Consultant, by signature of its
authorized representative, hereby acknowledges that he/she has read this agreement,
understands it, and agrees to be bound by its terms and conditions.
Page 7 of 8 Personal Services Agreement Between the City of Ashland and The Gall!Group
WITNESS 'WHEREOF, the parties have executed this Agreement in their respective names by
their duly authorized representatives as of the dates indicated below. This Agreement may be
executed in two counterparts, each of which shall be deemed an original, with equal force and
effect as if executed in a single document.
City of Ashland: The Gall! Group (Consultant)
4
By: Ef
Lyn hand(Jul 21,202a 16 33 49 Pin
5� Signature
�sfF2.l `L026--- .2 Z .2a Lt.
Lyn Chand
Date
Printed Name
Senior Engineer
Title
Purchase Order No. Jul 21, 2026
Date
(A-9 is to be submitted with this signed Agreement)
APPROVED AS TO FORM:
City Attorney
Jul 21 , 2026
Date
Page 8 of 8 Personal Services Agreement Between the City of Ashland and The Galli Group
CITY OF ASH LAND, OREGON
City of Ashland
LIVING
ALL employers described WAGE
st comply with City
• • laws regulatingpayment of a
. . . .
' per hour, effective June 30, 2026.
The Living Wage is adjusted annually every
June 30 by the Consumer Price Index.
portion of the business of 401K, and IRS eligible
their employer, if the cafeteria plans(including
employer has ten or more childcare) benefits to the
employees, and has received employee's amount of wages.
➢ For all hours worked under a financial assistance for the
service contract between their project or business from the ➢ Note: For temporary and
employer and the City of City of Ashland over$$27,861; part-time employees, the
Ashland if the contract Living Wage does not apply
exceeds$27,861 or more. ➢ If their employer is the City of to the first 1040 hours worked
Ashland, including the Parks in any calendar year. For
Y For all hours worked in a and Recreation Department. more details, please see
month, if the employee Ashland Municipal Code
spends 50% or more of the Y In calculating the living wage, Section 3.12.020.
employee's time in that month employers may add the value
working on a project or I of health care, retirement,
For additional information:
Call the Ashland City Manager's office at 541-488-6002 or write to the City Manager,
City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website www.ashIandoregon.gov.
Notice to Employers: This notice must be posted in areas where it can be seen by all employees.
---,CIT V OF
ASHLAND
Exhibit C
Certifications/Representations: Consultant, by and through its authorized
representative, under penally of perjury, certifies that (a) the number shown on the attached W-9
form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Consultant is
not subject to backup withholding because: (i) it is exempt from backup withholding, or (ii) it has
not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as
a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no
longer subject to backup withholding. Consultant further represents and warrants to City that: (a)
it has the power and authority to enter into this Agreement and perform the Work, (b) the
Agreement, when executed and delivered, shall be a valid and binding obligation of Consultant
enforceable in accordance with its terms, (c) the work under the Agreement shall be performed in
accordance with the highest professional standards, and (d) Consultant is qualified, professionally
competent, and duly licensed (if applicable) to perform the Work. Consultant also certifies under
penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent
contractor as defined in the Agreement, it is authorized to do business in the State of Oregon,
and Consultant has checked four or more of the following criteria that apply to its business.
LC (1) Consultant carries out the work or services at a location separate from a private
residence or is in a specific portion of a private residence, set aside as the location of
the business.
C (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
LC LC (3) Telephone listing is used for the business separate from the personal residence
listing.
LC IC (4) Labor or services are performed only pursuant to written contracts.
(5) tabor or services are performed for two or more different persons within a period
of one year.
L�LC (6) Consultant assumes financial responsibility for defective workmanship or for
service not provided as evidenced by the ownership of performance bonds,
warranties, errors and omission (professional liability) insurance or liability insurance
relating to the Work or services to be provided.
G�� Cdtan�l
Lyn hand 121.292d I 33 49 FDT)
Consultant's signature
07/21/2026
Date
Page 1 of 1: Exhibit C
i
TH GAIN GROUP
eotechnicat Consutting P26144
July 17, 2026
Kaylea Kathol, PMP
Sr. Project Manager
City of Ashland Public Works
51 Winburn Way, Ashland OR 97520
kaylea.kathol a,ashland.or.us
0: (541) 552-2414 1 C: (541) 891-1 164
Subject: CONSTRUCTION SPECIAL INSPECTION& TESTING PROPOSAL
ASHLAND ICE RINK/PARKING STRUCTURE
95 WINBURN WAY
ASHLAND, OREGON
Kaylea:
We are pleased to provide you with this proposal for testing and inspection services for the
permanent construction improvements to the existing ice rink/parking structure, located at the
above address, in Ashland, Oregon. This proposal is based on our discussion and our review of
the project plans and documents provided, and from our previous experience on similar
construction projects in the Rogue Valley.
SCOPE OF WORK
At the time of writing this proposal, the general schedule/timing for the subject project
construction was estimated to begin during the week of July 27,
From our review of the project plans and the City of Ashland's Statement of Special Inspection
Agreement, it appears that High Strength Bolting special inspections are required as part of the
installation of the XFS Global "Snow Kit" to strengthen the existing structural frames of the
existing structure, for permanent permitting.
Our estimated scope of special inspection work for this project is as follows:
• TGG project management staff(Lyn Chand,PE; Technical Director; 541-955-1611) will
accomplish an initial phone conference with the installation contractor to coordinate and
confirm the inspection and testing schedule and details/scope (based on deferred
submittals) for the proposed"snow kit" installations onto the existing structural frames.
• TGG project management staff will coordinate with TGG inspectors (Senior Technician)
and the owner and/or contractor, to visit the site, as needed and requested; in order to
accomplish the special inspection verification during"snow kit" installations Q visits
total are anticipated at this time). For each site inspection/visit we anticipate
approximately 3 hours on-site, 1.5 hours of drive time (our office is approximately 45
miles from the site), 0.5 hours of Daily Field Report writing, minimal Technical Director
oversight, and some clerical time.
405 NE 6th Street,Grants Pass,Oregon 97526• Phone(541)955.1611 • Fax(541)955-8150
P26144
Page 2
• If needed, we can also accomplish any required concrete anchor inspections for the
proposed new guardrails (no visits anticipated at this time).
• TGG inspectors (Senior Technician) will provide Daily Field Reports and any necessary
results sheets documenting the inspection and testing procedures and results. All Daily
Field Reports and Lab Test Reports will be reviewed by our engineering staff prior to
distribLition.
COST CONSIDERATIONS
All work will be billed on a time and expense basis in accordance with the attached Standard Fee
Schedule and General Conditions. Based on the anticipated scope of work listed above, at this
time, we recommend a Budget of$4 000.00 be allocated for our Construction Special
Inspection services for this project.
Actual total hours (length and number of visits) and costs may be less or more, based on the
owners/contractor's true schedule and needs. If added inspections and/or additional site visits
are necessary, or desired by the owner for this project, such work will be billed on a time and
expense basis in accordance with the attached Standard Fee Schedule and General Conditions.
Note: We believe this is a realistic scope of the work and costs for the constj•rrction testing and
inspection sei-vices for this project, as proposed above. If, upon yore-review,you find any of the
proposed estilrrated it,oi-k ileiiis do not appear to be accurate,please contact us to discuss. We
will be happy to augment, orrtit, or adrust the type, ntrntber or length of visits and coif-esponeding
costs and resubmit a r-evised proposal.
SCHEDULE AND AUTHORIZATION
Receipt of the retainer and one signed copy of this proposal letter and Fee Schedule and General
Conditions will serve as our formal authorization to proceed with this project. Upon receiving
your authorization to proceed, we will contact you (or the contractor, if you prefer) to coordinate
and schedule the field work. We typically require at least 24 hours advance notice for all site
inspections,
We look forward to working with you on this project and to helping make it a successful one. If
you have any questions or need additional information, please contact us at your convenience.
Respectfully Submitted,
THE GALLI GROUP
GEOTECHNICAL CONSULTING
//Ga-ff
Mel Galli I11, P.E.
Principal Engineer
Attachments: Signature Authorization (next page)
Standard Fee Schedule and General Conditions
P26144ppsl Ashland Ice Rink-Bolting Special Inspections.doct The Galli Grout)
P2b144
Page 3
SIGNATURE AUTHORIZATION
CONSTRUCTION SPECIAL INSPECTION & TESTING PROPOSAL
ASHLAND ICE RINK/PARKING STRUCTURE
95 WINBURN WAY
ASHLAND, OREGON
My signature below indicates 1 have read, understand and accept the terms and conditions of this
proposal letter and the attached Standard Pee Schedule and General Conditions.
Name: Date:
Signature: Title:
Responsible Party Mailing Address:
Responsible Party E-Mail:
Responsible Party Phone Number:
P26 lddppsl Ashland Ice Rink-Bolting Special Inspections.docx The Galli Group
TH GALLI GROUR CONSTRUCTION MATERIALS TESTING& INSPECTION
EEE SCHEDULE AND GENERAL CONDITIONS
��Geotechnical Consulting Effective: January 1,2026
SCHEDULE OF CHARGES-The compensation to The Galli Group(TGG)for our professional and testing services is based
Upon the conditions set forth below. A new schedule of charges is issued at the beginning of each year,or when otherwise
dictated by inflationary changes, Unless other arrangements have been made,charges for all work will be based on the latest
schedule of charges in effect at the time of the work.
Design Engineer(P.E.) $185/hr. Color Copies:(8'/2 x 1 1) $1.55/page
Technical Director(RE.) $150/hr. Photocopies:(8i/2 x 11): $0.10/page
Engineering Technician $120/hr. Large Prints:(black&white) $3.60/page
Senior Technician $95lhr. Vehicle Mileage: $0.725/mile
Technician I $85/hr. Survey Equipment: Total Station $70/day
Technician 11 $75/hc. ATV Drill Rig Mobilization: $450/day
Clerical S65/hr. Track Drill Rig Mobilization: $1,500/day
Seismic Equipment: $1,5001day
Out-of-Town Subsistence/Travel: frost+ 15% Nuclear Densometer: $l30/day
Outside Services and Expenses: Cost+ 15% Coring Bit Surcharge:8"and 10" $i 1/inch
Subcontractors: Cost+ 15% Coring Bit Surcharge:4"and 6" Winch
Equipment Charge:Per Quote Cost+15% Sign Surcharge:(all signs required) $115/day
Emergency Response: 100%Surcharge OWRD Geotechnical Hole Reports $25/1-og
Notes.
I. A I ninitnum of two hours will be charged for each site visit. Review of field data and consultation by Professional staff will be according to
the hourly rates listed above.
2. Overtime rates of 1.4 for professionals and l 5 times for technicians,times the regular rate will be charged for overtime hours if project's
requirements make overtime work necessary(including"RUSH"jobs for client)- Field work required before 7 am Drafter 5 pm may be
charged at overtime rates.
3. Portal to portal travel will be charged at the above hourly rates and mileage costs.
AUTHORIZATION-Work can be started on the basis of CLIENT'S verbal authorization and with a payment of required retainer. However,
work will:not proceed Unless TGG has received a signed copy of this Standard Fee Schedule and General Conditions attached to a copy of the
proposal or Letter of Confirmation and the retainer check.
BILLING—A retainer in the amount of at least foray(40)percent of the total estimated cost will be required to begin work on a project.
However,if a large percentage of the project requires outside services and/or contracts and expenses,a higher percentage retainer will be
required. Fees and other charges will be billed either monthly or twice monthly,depending upon the nature of the project,as the work progresses,
and the amount of each invoice shall be due upon presentation and is past due 30 days after the date of such billing. A service charge of 1%per
month will be charged on all accounts not paid within 30 days, All expenses incurred for 1 iening or collection of any delinquent amount,
including,but not limited to,reasonable attorney fees,wetness fees,charges at current billing rates for time spent by TGG personnel,document
duplication,and court costs,shall be paid to TGG in addition to the delinquent amount.
PRE LIEN NOTICE--Your receipt and acceptance of this proposal and General Conditions shall constitute the receipt by you of a Pre Lien
Notice. That you fully understand this work will be done by'flre Galli Group and that TTre Galli Group has the right to lien said property to
ensure payment for services rendered.
RIGHT-OF-ENTRY-Unless otherwise agreed upon in writing,CLIENT will famish right-of-entry and locate all private utilities oft the land
for TGG to perform borings,surveys and other explorations. We will take reasonable precautions to minim ire damage to the land or utilities
from use of equipment. Our fee does not include the cost of restoration of normal land damage .0ich may result from our operations,or for
repair or replacement ofunlocated or unmarked utilities or consequential damages.
SAMPLES-All samples of soil and rock will be disposed of wi€hin 15 days of submission of our report unless otherwise directed in writing by
CLIENT. Upon request,we will deliver samples to CLIENT(shipping charges collected on delivery),or we will store them for an agreed charge.
TERMINATION OF SERVICES-In the event the CLIENT requests temrination of the work prior to completion,we reserve the right to
complete such analyses and records as may be necessary to protect our professional reputation,and to complete a report of work performed to
date. A termination fee to cover the costs incurred thereof may be made at TGG's discretion,up to 10%of the charges incurred up to the date of
termination. TGG may terminate services if any conditions of this document are not met by the client,ifpayment is overdue and unpaid or if the
client refuses to accept prudent recommendations,thereby putting the project and TGG at risk.
OWNERSHIP AND COPYRIGHT OF DOCUMENTS-All reports,field data,laboratory test data,calculations,drawings and other work
prepared by us as instruments of service shall remain the property of TGG and cannot be used for any reasons or on other projects other than to
design,bid acid construct the subject project. TGG will retain all pertinent summaries and reports relating to services performed for CLIENT on
this project for a period of five years following submission ofour report,during which time the records shall be made available to CLIENT.
405 NE 6th Street,Grants Pass,Oregon 97526• Phone(541)955.1611 • Fax(541)955-8150
Page 2
HAZARDOUS WASTE-During the performance of our field services,if any unforeseen hazardous%vaste substance or elements are
encountered,TGG All notify CLIENT and take reasonable precautions to protect personnel and the subject site from damage. Such precautions
shall be paid for by the CLIENT. CLIENT agrees that TGG is not a haz<rdous waste clean-up contractor and has no expertise in such measures
and cannot be expected to evaluate the potential contamination,to formulate clean-up plans or negotiate with local,state and federal agencies,
under the terns of this agreement. It is further agreed that CLIENT and ONVNER shall indemnify,defend and hold harmless TGG and its
employees and agents against any claim or liability from TGG's encountering unforeseen hazardous materials or claims against TGG arising
from the work of others related to hazardous waste.
PLEASE NOTE IMPORTANT CONTRACT PARAGRAPHS WITHIN BOXES
NOTICE OF RIGHT TO LIEN-Receipt of this document by client constitutes delivery of a standard Ri h to Lien Notice far the work
described in the attached proposal or confirmation letter. This is a fornal notification that The Galli Group has been asked to provide goods and
services for the referenced site and hereby gives The Gatti Group the right to lien this property to assure payment for these goods and services.
LIMITATIONS OF PROFESSIONAL LIABILITY-CLIENT recognizes the inherent risks and uncertainty connected with property
acquisition,design and construction. CLIENT also recognizes potential uncertainties/variations in site subsurface conditions and potential
negative impacts of parties other than TCG on geotechnical and related design and construction items. In performing our professional services,
uc will use that degree of care and skill ordinarily exercised,under similar circumstances,by reputable members of our profession practicing in
the same or similar locality. No other m arranty,expressed or implied,is made or intended by the proposal for consulting services or by
furnishing oral or written reports and/or plans and specifications of the findings made. Client also agrees that all structures can deflect and have
minor cracking ater construction. TGG makes no guarantee of zero damage after construction.
It is agreed that CLIENT Noll limit any and all liability,claim for damages,cost of defense,or expenses to be levied against TGG on account of
any decision,defect,error,omission,professional negligence,or alleged act of negligence on our part to a sum not to exceed the limits of our
insurance.
COMPARATIVE NEGLIGENCE—If a suit or claim of any kind should arise out of the`lurk,each party shall pay that part of the total cost of
the damage or loss in the same percent that they are found to be negligent in relation to the total negligence of all parties(i.e.,pay only for their
own negligence and not for any negligence of other parties,including the owner),
DISPUTE RESOLUTION-All claims,disputes,and other matters in controversy between TGG and CLIENT,arising out of,or in any way
related to this contract,will be submitted to mediation or another alternative dispute resolution procedure before,and as a condition precedent to,
judicial action,or other remedies provided by law. The limitation and comparative negligence clauses shall also be effective in such mediation.
In the event that a clairn is made against TGG far any alleged error,omission or other professional act arising out of the performance of TGG's
services,and CLIENT fails to prove such claim or prevail in such adversary proceeding,CLIENT wit]pay TGG and/ortheir insurance carrier all
expenses incurred by THE GALLI GROUP and/or their insurance carrier in defending such claim,including,but not limited to,reasonable
attorney's fees,-witness fees,and reasonable charges at current billing rates for time devoted by TGG personnel. CLIENT agrees that for the
purpose of this Agreement,it has failed to prove its claim when the judgment in litigation is for the sum of money less than that surn offered by
TGG and/or their insurance carrier to resolve that matter without litigation.
I hereby understand and agree to these freely negotiated terns(in particular the Right to Lien Notice and the Limitation of Liability)and am
authorized to accept the above conditions and scope of the attached I'roposal/Ennail/Confirmation dated July 17, 2026
Print Client/Cotnparmy Name Date
Signature Print Namefl'itle
Responsible Party:Mailing Address
Responsible Party:E-mail Responsible Party:Phone Number
FOR TGG USE ONLY
TGG Assigned Project Number TGG Proposal Number P26144
P26144 T&I FSA-Ashland Ice Rink.doex 7lle Galli Group
Personal Services Agreement - 06.25.2026
Final Audit Report 2026-07-21
Created: 2026-07.21
By: Tami Campos(tami.campos@ashland,or,us)
Status: Signed
Transaction ID: CBJCHBCAABAAySVgl-5FBgQnrlK9fXrHiCw-vzje6T6Ak
"Personal Services Agreement - 06.25.2026" History
Document created by Tami Campos (tami.campos@ashland.or.us)
2026-07-21 -4:33:23 PM GMT
7 Document emailed to Ichand@galligroup.com For signature
2026-07-21 -4:38:47 PM GMT
'i Email viewed by Ichand@galligroup,com
2026-07.21 - 11:25:07 PM GMT
C. Signer Ichand@galligroup.com entered name at signing as Lyn Chand
2026-07-21 - 11:33:47 PM GMT
Chi, Document e-signed by Lyn Chand (Ichand@galligroup.com)
Signature Date:2026-07-21 -11:33:49 PM GMT-Time Source:server-Signature Appearance Selected:TYPE
Agreement completed.
2026-07-21 - 11:33:49 PM GMT
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