HomeMy WebLinkAbout2026-111 AGRMT Pacific Power Group, LLC - Generator Service Docusign Envelope ID:3D700D35-2250-8174-B163-1D5D08DC53B4
-AS H LAND Goods and Services Agreement
City Information Contractor Information
City of Ashland Firm Name: Pacific Power Group, LLC
Attn: Tommy Hoak Contact: Scott Koyen
90 N. Mountain Ave. Address: 7215 S. 228th St.
Ashland, Oregon 97520
Kent, WA. 98032
Phone: 541-552-2355 Phone:
360-887-5902
Email: tommy.hoak@ashland.or.uE Email:
scott.koyen@iss-na.com
Contract Summary
Procurement Method: Small
Completion Date: 06/30/2027
Contract Amount: $22, 113.00 Twenty two thousand, one hundred, and thirteen dollars
Description of Services: Annual PM Service and Loa
Supporting Documents: Generator Service Proposal Dated: 7/10/2026
Dated:
Dated:
Dated:
This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the
City of Ashland, an Oregon municipal corporation (hereinafter"City") and the Contractor listed under
Contractor Information above, (hereinafter "Contractor"), for the services listed under Description of
Services and the Supporting Documents as noted in the Contract Summary above.
This Agreement and the Supporting Documents shall be construed to be mutually complimentary and
supplementary wherever possible. In the event of a conflict which cannot be so resolved, the
provisions of this Agreement itself shall control over any conflicting provisions in any of porting
Documents. In the event of conflict between provisions of the Supporting Documents, hpporting
Documents shall be given precedence in the order listed above.The Contractor's initials herein
signify acknowledgment and agreement to this provision, if applicable, or if not sign "NIA".
The goods and services defined and described in the Supporting Documents shall hereinafter be
collectively referred to as"Work."
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1. Term and Termination
1.1. Term. This Agreement shall be effective from the date of execution on behalf of the City as
set forth below (the "Effective Date") and shall continue in full force and effect until the
Completion Date indicated in the Contract Summary on page one of this Agreement unless
sooner terminated as provided in Subsection 1.2.
1.1. Contractor agrees to use best efforts to deliver the Goods and Services covered
under these Terms in accordance with the agreed schedule. City, by written notice to
Contractor of default or breach, may at any time terminate the whole or any part of this
Agreement if Contractor fails to provide the Work called for by this Agreement within the
time specified herein or within any extension thereof.
1.2. Termination
1.2.1. The City and Contractor may terminate this Agreement by mutual agreement at any
time.
1.2.2. The City may, upon not less than thirty (30) days' prior written notice, terminate this
Agreement for any reason deemed appropriate in its sole discretion.
1.2.3. Either party may terminate this Agreement,with cause,by not less than thirty(30)days'
prior written notice if the cause is not cured within that thirty (30)day period after written
notice. Such termination is in addition to and not in lieu of any other remedy at law or
equity.
2. Compensation
2.1. City shall pay Contractor the sum listed as the "Contract Amount" in the Contract Summary
on page one of this Agreement as provided herein as full compensation for the Work as
specified in the supporting documents.
2.2. In no event shall Contractor's total of all compensation and reimbursement under this
Agreement exceed the "Contract Amount" listed in the Contract Summary without express,
written approval from the appropriate Department Head or City Manager. Contractor
acknowledges that any work delivered, or expenses incurred without authorization as
provided herein is done at Contractor's own risk and as a volunteer without expectation of
compensation or reimbursement.
3. Contractor's Obligations
3.1. Performance. Provide the goods or services as set forth in the Supporting Documents
attached hereto and, by this reference, incorporated herein.
3.2. Nondiscrimination. Contractor agrees that no person shall, on the grounds of race, color,
religion,creed,sex,marital status,familial status or domestic partnership,national origin,age,
mental or physical disability, sexual orientation, gender identity or source of income, suffer
discrimination in the performance of this Agreement when employed by Contractor.
Contractor agrees to comply with all applicable requirements of federal and state civil rights
and rehabilitation statutes, rules and regulations. Further, Contractor agrees not to
discriminate against a disadvantaged business enterprise, minority-owned business,woman-
owned business, a business that a service-disabled veteran owns or an emerging small
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business enterprise certified under ORS 200.055, in awarding subcontracts as required by
ORS 279A.110.
3.3. Subcontractor Notification. In all solicitations either by competitive bidding or negotiation
made by Contractor for work to be performed under a subcontract, including procurements of
materials or leases of equipment, each potential subcontractor or supplier shall be notified by
the Contractors of the Contractor's obligations under this Agreement and Title Vl of the Civil
Rights Act of 1964 and other federal nondiscrimination laws.
3A. Living Wage Requirements. If the amount of this Agreement is $27,861.00 or more,
Contractor is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying
a living wage, as defined in that chapter, to all employees performing Work under this
Agreement and to any Subcontractor who performs 50% or more of the Work under this
Agreement. Contractor is also required to post the notice attached hereto as "Exhibit A"
predominantly in areas where it will be seen by all employees.
4. Contractor's Compliance with Tax Laws
4.1. Contractor represents and warrants to the City that:
4.1.1. Contractor shall, throughout the term of this Agreement, including any extensions
hereof, comply with:
• All tax laws of the State of Oregon, including but not limited to ORS 305.620 and
ORS chapters 316, 317, and 318;
• Any tax provisions imposed by a political subdivision of the State of Oregon
applicable to Contractor; and
• Any rules, regulations, charter provisions, or ordinances that implement or enforce
any of the foregoing tax laws or provisions.
4.1.2. Contractor further certifies that contractor is not in violation of any Oregon tax laws
referenced in ORS 305.380(4).
4.2, Tax Compliance Breach. Contractor's failure to comply with the tax laws of the State of
Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall
constitute a material breach of this Agreement. Further, any violation of Contractor's
warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement.
Any material breach of this Agreement shall entitle the City to terminate this Agreement and
to seek damages and any other relief available under this Agreement, at law, or in equity.
5. Insurance. Contractor shall obtain and maintain during the term of this Agreement and until City's
final acceptance of all Work received hereunder, a policy or policies of liability insurance Each
policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall
include:
5.1. Commercial general liability -- with a combined single limit, or the equivalent, of not less
than $2,000,000 (two million dollars) per occurrence and $3,000,000 (three million dollars) in
the aggregate for Bodily Injury and Property Damage.
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5.2. Commercial Automobile Liability -- with a combined single limit, or the equivalent of not
less than $2,000,000 (two million dollars) for each accident for Bodily Injury and Property
Damage, including coverage for owned, hired and non-owned vehicles.
5.3. Additional forms: (See Attached)
5.4. Worker's Compensation. Contractor shall, at its own expense, maintain Worker's
Compensation Insurance in compliance with ORS 656.017,which requires subject employers
to provide workers' compensation coverage for all of its subject workers. As evidence of the
insurance required by this Agreement, the Contractor shall furnish an acceptable insurance
certificate prior to commencing any Work with limits not less than $500,000.
5.4.1. Workers' Compensation Exemption: If applicable, Contractor affirms and certifies that
it is exempt from providing Workers' Compensation per ORS 656.027.
Exemption criteria: Click or tap here to enter text.
Contractor initials if exempt: Date:
6. Additional Insured/Certificates of Insurance. The Contractor shall name the City of Ashland,
Oregon, along with its elected officials, officers, and employees, as Additional Insureds on all
insurance policies (excluding Professional Liability and Workers' Compensation) necessary for
this Agreement. This inclusion applies solely to the services provided by the Contractor under this
Agreement. The Contractor's insurance must be primary and non-contributory. Before
commencing work, the Contractor must provide acceptable insurance certificates as proof of the
required coverage. These certificates must specify all parties included as additional Insureds,
treating each named and additional named insured as if they were covered under separate
policies, without increasing policy limits. Insuring companies or entities must be accepted by the
City. Upon request, the Contractor must provide complete copies of insurance policies and trust
agreements to the City.Additionally,the Contractor must provide an endorsement naming the City,
its officers, employees, and agents as additional insureds by the Effective Date of this Agreement,
accompanied by approved certificate(s) of insurance.
7. Indemnity. Contractor shall save, hold harmless and indemnify the City and its officers,
employees and agents from and against any and all third-party claims, suits, actions, losses,
damages, liabilities, direct and documented costs, and expenses resulting from, the activities of
Contractor or its officers,employees,contractors,or agents under this Agreement.Contractor shall
have no liability for any claims, losses, damages, or expenses arising out of or resulting from
negligence, willful misconduct, or other wrongful acts or omissions of City. To the fullest extent
permitted by law, Contractor's total liability under this entire Agreement, including this indemnity,
shall not exceed insurance limits required under this Agreement and shall exclude any special,
incidental, indirect, consequential, liquidated and punitive damages.
8. Notice
Whenever notice is required or permitted to be given under this Agreement, such notice shall be
given in writing to the other party by personal delivery, by sending via a reputable commercial
overnight courier, or by mailing using registered or certified United States mail, return receipt
requested, postage prepaid, to the addresses set forth above with a copy to:
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Department 20 E. Main Street
Pacific Power Group, LLC Ashland, Oregon 97520
Phone: (541) 488-5350
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9. Remedies
9.1.1. In the event Contractor is in default of this Agreement, City may, at its option, pursue
any or all of the remedies available to it under this Agreement anR a law or in equity,
including, but not limited to: Termination of this Agreement.
9.1.2. Withholding all monies due for the Work that Contractor has failed to deliver within any
scheduled completion dates or any Work that have been delivered inadequately or
defectively.
9.1.3. Initiation of an action or proceeding for damages, specific performance, or declaratory
or injunctive relief.Any such injunctive relief shall be limited in scope and duration to that
reasonably necessary to prevent the unauthorized use or disclosure of Confidential
Information and shall not unreasonably interfere with the Receiving Party's ongoing
business operations. The Disclosing Party shall use commercially reasonable efforts to
provide prior written notice to the Receiving Party and an opportunity to cure any alleged
breach before seeking injunctive relief, except where such notice would materially
increase the risk of irreparable harm. For the avoidance of doubt, the availability of
injunctive relief under this Section shall not expand or modify the Receiving Party's
monetary liability beyond the limitations of liability set forth in this Agreement.
Notwithstanding the foregoing, Both Party's aggregate liability for monetary damages
arising out of or related to this Agreement shall be limited to direct damages only and
shall not exceed Insurance Limits. In no event shall either Party be liable for any indirect,
incidental, special, consequential, exemplary, or punitive damages.
9.2. Default: The Contractor shall be in default of this Agreement if Contractor: commits any
material breach or default of any covenant, warranty, certification, or obligation under the
Agreement; institutes an action for relief in bankruptcy or has instituted against it an action
for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Agreement; or,
without written authorization by the City, attempts to assign rights in, or delegate duties
under, this Agreement.
9.3, Liability Limitation. In no event shall City be liable to Contractor for any expenses related to
termination of this Agreement or for anticipated profits. If previous amounts paid to Contractor
exceed the amount due, Contractor shall pay immediately any excess to City upon written
demand provided.
10. General Provisions
10.1. Non-exclusive Agreement. City is not obligated to procure any specific amount of Work
from Contractor and is free to procure similar types of goods and services from other
Contractors in its sole discretion.
10.2. Independent Contractor Status. Contractor is an independent contractor and not an
employee or agent of the City for any purpose.
10.3. Statutory Requirements. The following laws of the State of Oregon are hereby
incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 27913.235
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10.4. Assignment. Contractor shall not assign this Agreement or subcontract any portion of the
Work to be provided hereunder without the prior written consent of the City. Any attempted
assignment or subcontract without written consent of the City shall be void. Contractor shall
be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by the City of any assignment or subcontract
shall not create any contractual relation between the assignee or subcontractor and the City.
10.5. Force Majeure.Neither party to this Agreement shall hold the other responsible for damages
or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events
beyond the control of the other or the other's officers, employees or agents.
10.6. Deliveries F.O.B destination. Contractor shall pay all transportation and handling charges
for the Goods. Contractor is responsible and liable for loss or damage until final inspection
and acceptance of the Goods by the City. Contractor remains liable for latent defects, fraud,
and warranties.
10.7. Goods Rejection. The City may reject non-conforming Goods, within thirty (30) days from
delivery or within thirty (30) days of service and require Contractor to correct there without
charge or deliver them at a reduced price, as negotiated. If Contractor does not cure any
defects within thirty (30) days, the City may reject the Goods and cancel this Agreement in
whole or in part. This paragraph does not affect or limit the City's rights, including its rights
under the Uniform Commercial Code, ORS Chapter 72 (UCC).
10.8. Goods Warranty Representation. Contractor represents and warrants that the Goods are
new, current, and fully warranted by the manufacturer. Delivered Goods will comply with
Supporting Documents and be free from defects in labor, material and manufacture.
Contractor shall transfer all warranties to the City, to the extent such warranties are
transferrable.
10.9. Waiver of Breach. One or more waivers or failures to object by either party to the other's
breach of any provision, term, condition, or covenant contained in this Agreement shall not
be construed as a waiver of any subsequent breach, whether or not of the same nature.
10.10.
Jurisdiction. This Agreement shall be governed by the laws of the State of Oregon without
regard to conflict of laws principles. Exclusive venue for litigation of any action arising under
this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless
exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal
district court for the district of Oregon. Each party expressly waives any and all rights to
maintain an action under this Agreement in any other venue, and expressly consents that,
upon motion of the other party, any case may be dismissed or its venue transferred, as
appropriate, so as to effectuate this choice of venue.
10.11.
Severance. If any provision of this Agreement is found by a court of competent jurisdiction
to be unenforceable, such provision shall not affect the other provisions, but such
unenforceable provision shall be deemed modified to the extent necessary to render it
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enforceable, preserving to the fullest extent permitted the intent of Contractor and the City set
forth in this Agreement.
11. Merger. This agreement and the attached exhibits constitute the entire understanding and
agreement between the parties. No waiver, consent, modification or change of terms of this
agreement shall bind either party unless in writing and signed by both parties. Such waiver,
consent, modification or change, if made, shall be effective only in the specific instance and for
the specific purpose given. There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this agreement. Contractor, by signature of its authorized
representative, hereby acknowledges that he/she has read this agreement, understands it, and
agrees to be bound by its terms and conditions.
WITNESS WHEREOF, the parties have executed this Agreement in their respective names by their
duly authorized representatives as of the dates indicated below. This Agreement may be executed in
two counterparts, each of which shall be deemed an original,with equal force and effect as if executed
in a single document.
CITY OF ASHLAND: (CONTRACTOR):
By,
LsIgnedby:
By.
Signature Signature
Jeremy Webb
Printed Name
A4A u%T 19.4 d oA 6 Printed Name
Date VP/GM Parts Sales and Ops
Title
8/11/2d26
Date
Purchase Order No.
(W-9 is to be submitted with this signed Agreement)
APPROVED AS TO FORM:
City Attorney
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Exhibit A
CITY OF r
City of Ashland
LIVING
employersALL described WAGE
. st comply with City
, laws regulating
payment of a living wage.
Per hour, effective June 30, 2026.
The Living Wage is adjusted annually every
June 30 by the Consumer Price Index.
- - portion of the lousiness of 401K,and IRS eligib'.e
their employer,if the cafeteria Flans(including
employer has ten or more childcare)benefits to the
employees,and has received employee's amount of wages.
For all hours worked undekafinancial assistance for the
service contract between their projecf or business from the ;w Note: Far temporary and
employer and the City of City of Ashland over$27,861; part-time employees,the
Ashland ff the contract Living Wage does not apply
exceeds$27,861 or more. If their employer is the City of to the first 1040 hours,aoeKed
Ashland,including the Parks in any calendar year. For
For all hours worked in a and Recreation Department. more details,please see
month,9 the employee Ashland L?unicipal Code
spends 501%or more of the In calculating the 4-0ng wage, Section 3.12.020.
employee's time in that month employers may add the value
working on a project or of health care,retirement,
For additional information:
Call the Ashland City Manager's office at 541 488-6002 or wwite to the City Manager,
City Hall,20 East M-,0 Street,Ashland,OR 97520,or visit the City's website w m.ashlandoregon.gov-
Notice to Employers: This notice must be posted in areas where it can be seers by all employees.
-AS H LA N D
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0 MSHS
Pacific Power Group
An Industrial Sf vIce Solutlons'company
Generator Service Proposal
To: CITY OF ASHLAND From: SCOTT KOYEN
TOMMY HOAK 6100 S 6TH WAY
CITY OF ASHLAND #3698 RIDGEFIELD , WA 98642
3070 HIGHWAY 66 Office : 13608875902
ASHLAND, OR 97520 scott .koyen@iss-na. com
Phone: 541-552-2355
tommy.hoak@ashland.or.us
Date: July 10 , 2026 Proposal#: 92425 Please reference Proposal # on
PCs and all correspondence.
Quantity Description Price
2026 ANNUAL GENERATOR SERVICES PROPOSAL
1 AFN/FIBER OPTIC ANNUAL PM SERVICE WITH 2-HOUR $1, 452 . 00
LOAD BANK TEST
MFR: KOHLER
MODEL : 150ROZJ
KW: 150
SIN: 0622293
1 CITY HALL ANNUAL PM SERVICE WITH 2-HOUR LOAD $1, 393 . 00
BANK TEST
MFR: KOHLER
MODEL :. 80RZ81
KW: 80
SIN: 380384
1 FIRE STATION 1 ANNUAL PM SERVICE WITH 2-HOUR $1, 464 . 00
LOAD BANK TEST
MFR: CUMMTNS/ONAN _
MODEL: DGDK
KW: 125
SIN: B030472801
—Quote is valid for 30 days. Unless itemized above,,proposed price does not Include tax. All prices are subject to change due to tariffs,duties,
exchange rates,or other governmental charges. The Customer watt be notified of any such adjustments,and the revised pricing will apply to all
affected quotations and orders."'
Signature: Date:
Print Name: Purchase Order #:
Contact for Service: Phone:
This transaction is governed by and subject to the Terms and Conditions of Sale and Service(the"Terms and Conditions`)of Pacific Power
Group("Seller")that are in effect as of the date of this proposal. The Terms and Conditions are available online at
twnv.pacificpowergroup.comllerms,and they are incorporated in full by this reference and made a part of this transaction. Customer
acknowledges that Customer has read the Terms and Conditions. By purchasing goods and/or services from Seller,Customer agrees to be
bound by the Terms and Conditions that are set forth on Seller's website. Customer's payment for and acceptance of the products and/or
services described in this proposal will confirm Customer's acceptance of the Terms and Conditions. Upon Customer's request,Seller will
provide Customer t-rith a hard copy of the Terms and Conditions. Unless otherwise noted,services are to he performed during normal
business hours.
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CITY OF ASHLAND #3698 Quote # 92425
1 FIRE STATION 2 ANNUAL PM SERVICE WITH 2-HOUR $1, 433 . 00
LOAD BANK TEST
MFR: CUMMINS/ONAN
MODEL: DSFAE
KW: 80
SIN: 1120385999
1 HILLVIEW ONAN PORTABLE ANNUAL PM SERVICE WITH $1,471 . 00
2-HOUR LOAD BANK TEST
MFR: CUMMINS/ONAN
MODEL: DGDB
KW: 100
SIN: B95GS68941
1 PLANNING CENTER 455 ANNUAL PM SERVICE WITH $1, 372 . 00
2-HOUR LOAD BANK TEST
MFR: CUMMINS/ONAN
MODEL: GGFD
KW: 35
SIN: 1020418333
1 POLICE DEPT ANNUAL PM SERVICE WITH 2-HOUR $1, 372 . 00
LOAD BANK TEST
MFR: CUMMINS/ONAN
MODEL: GGHH
KW: 100
SIN: F170200135
1 SOUTH MOUNTAIN PUMP STATION ANNUAL PM SERVICE $1, 341 . 00
WITH 2-HOUR LOAD BANK TEST
MFR: KOHLER
MODEL: 50ROZP01
KW: 55
SIN: 379058
1 SQUIRREL RANCH ANNUAL PM SERVICE WITH 2-HOUR $1, 285 . 00
LOAD BANK TEST
MFR: GENERAC
MODEL: QT02025ANSN
KW: 20
SIN: 4215204
1 NEW TERRACE PUMP STATION ANNUAL PM SERVICE $1, 805 . 00
WITH 2-HOUR LOAD BANK TEST
MFR: KOHLER
MODEL: 25OREZXB
KW: 260
SIN: SGM32P25K
1 THE GROVE ANNUAL PM SERVICE WITH 2-HOUR LOAD $1, 511 . 00
BANK TEST
'Unless itemized above,quoted price does not include tax.
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CITY OF ASHLAND #3698 Quote ## 92425
MODEL: DS125
KW: 125
SIN: 95130501219
1 WATER TREATMENT PLANT ANNUAL PM SERVICE WITH $1, 740 . 00
2-HOUR LOAD BANK TEST
MFR: KOHLER
MODEL: 350ROZD71
KW: 350
SIN: 369071
1 WWTP 392G ANNUAL PM SERVICE WITH 2-HOUR LOAD $3 , 201 . 00
BANK TEST
MFR: CUMMINS/ONAN
MODEL: DFHA
KW: 750
SIN: K990013584
1 STRWBERRY DITCH ANNUAL PM SERVICE WITH 2-HOUR $1, 273 . 00
LOAD BANK TEST
MFR: CUMMINS/ONAN
MODEL: DGDB
SPEC # : H
KW: 100
SIN: C930502712
For all above listed generators proposal is
to perform an annual full PM service per
scope of work attached with a 2-hour
resistive load bank test .
Proposal includes new oil, oil and fuel
filters with a complete system inspection.
2-Hour Load Bank Test (Including NFPA 110
Version 2018 Steps) :
Not less than 50% for 30min
Not less than 75% for 60min
Plus Not less than 75% for an additional 30min,
bringing the test to 2 total hours .
Proposed pricing includes compliance engine
reporting fees . PPG is registered with the
compliance engine and will submit service
reports on behalf .
'Unless itemized above,quoted price does not Include tax.
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CITY OF ASHLAND #3698 Quote # 92425
- Due to recent, frequent, and significant
cost increases, Pacific Power Group reserves
the right to requote pricing if our costs of
Labor or materials increase after date of
proposal .
SUBTOTAL $22 , 113 . 00
SALES TAX $0 . 00
TOTAL $22 , 113 . 00
'unless itemized atwve,quoted price does not include tax.
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/ l MSHS
Pacific
Pacific Power Group
Pacific Power Group Clarifications To Our Proposal
Unless stated otherwise in our proposal,the following clarifications apply:
General:
• Pricing assumes all work is performed during dayshift hours. Additional charges may apply for afterhours work.
• It is the client's responsibility to understand State and Federal Prevailing Wage requirements and to communicate those requirements to Pacific
Power Group. Pricing does not include Prevailing Wage labor unless specifically noted. If Prevailing Wage requirements become known after the
completion of work, additional labor charges will apply.
• It is the client's responsibility to understand applicable compliance requirements related to services to their generator(s),including but not limited
to NFPA-110, and to communicate those requirements to Pacific Power Group. Only the Authority Having Jurisdiction can specify or define what
services are required for compliance.
• Pricing assumes the award of ail quoted work. Pacific Power Group reserves the right to requote pricing if award is for a lesser volume of work.
• Pricing assumes reasonable access to power generation equipment,and parking for our service vehicles adjacent to work site. Additional charges
may apply for difficult access(roof top installations,ladders required to access equipment,distant parking from work site,etc.).
• Pricing does not include costs for parking permits. Parking permits,if required,may be billed additional.
• Pacific Power Group reserves the right to requote work if our cost of materials or labor increases after 30 days of the date quoted.
+ All work performed will be governed by Pacific Power Group Standard Terms and Conditions, If a client-provided contract is required,additional
charges may apply for contract review.
• Any additional needed work discovered duringthe course of performing quoted work will be noted and quoted to be performed at additional cost.
• Any site-specific training or certifications required to perform work maybe billed additional.
• Any additional charges or fees related to invoicing or filing through a third party,including filing fees,registration fees,permit costs,etc.,may be
billed additional,and may include related administrative charges.
• Any applicable taxes will be billed additional and are not included in quoted price.
• Service reports will be provided on Pacific Power Group standardized reports.Any client-required specialized or custom reports may be billed
additional.
• Pacific Power Group does not mandate vaccinations for our employees. Site or client specific vaccination requirements for vendor personnel may
cause delays in scheduling and performing of services, Pacific Power Group is not responsible for delays in services due to site or client
vaccination requirements.
Load Bank Testing:
• Pricing for load bank testing in Washington state includes the cost of electrical permits as required by Washington State Department of Labor and
Industries for connection of load banks.
• Load bank connections in Washington statewill be performed by Pacific Power Group licensed electricians as required by Washington state law.
+ Pricing for load bank testing assumes access for our load bank within 50'of connection point,with free air flow and free of overhead fire sprinkler
heads or other heat sensitive equipment. Additional charges may apply for longer cable runs.
• Pricing for load bank testing assumes a direct line of sight exists between generator controller and load bank controller. Additional charges may
apply for a second technician if a direct line of sight does not exist,
• Load bank testing is performed at time of annual PM services or other services and does not include travel for a dedicated trip.
• Load bank testing will be performed using resistive load banks. Reactive load bank testing can be performed at additional cost upon request.
Limitations on Scope of Work:
• Alarms and shutdowns will be tested/inspected to the extent possible without removal of sensors. Testing of some alarms and shutdowns is not
possible on some newer electronic engines.
• Level switches,transfer pumps and controls will be tested/inspected to the extent possible without removing level switches or manipulating fluid
levels.
• Coolant flushes(if included)are limited to one water flush only. If additional flushing and/or chemical flush is required due to conditions of
cooling system, additional charges may apply.
• Fluid sampling and lab analysis of fluids{tube oil,coolant,and fuel)can be provided upon request but is not included unless specifically noted.
• Fluids for top off will be billed additional.
Transfer Switches/Electrical Gear:
• Any electrical cabinets that require arc flash protection greater than 40 Cal will not be opened by Pacific Power Group technicians while energized.
De- energizing of transfer switches and electrical gear is by others.
• Performing load transfer tests will disrupt power to the load and requiresowner authorization.
• If load transfer tests must be performed after hours additional overtime labor charges may apply.
Travel and Standby Time:
• Standby time beyond our control in excess of 15 minutes may be invoiced additional at our current labor rates. Travel expenses related to
standby time may be billed additional.
• Pacific Power Group cannot be responsible for delays in our response time beyond our control,including but not limited to traffic delays,weather
events,and acts of God.
• Pricing includes one way travel and assumes work can be scheduled at Pacific Power Group's discretion to be combined with other work in the
area for shared travel costs. Additional travel charges may apply if a dedicated trip is required to perform work.
mshs.com I pacificpowergroup.com Power& Propel"
Docusign Envelope ID:3D700D35-2250-8174-8163-lD5D08DC53B4
10 MSHS
Pacific Power Group
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TWO HOUR LOAD TEST SCOPE OF WORK
• Check Tube oil level prior to testing
• Check air filter prior to testing
• Check coolant level prior to testing
• Check fuel system and day tank prior to testing
• Check fuel quality(visual analysis)
• Check charging and starting system
• Check exhaust system
• Check for fluid leaks
• Check for control faults
• Check AC voltage and frequency
• Check instruments and lamps
• Commence testing as required
• Record data at 15 minute intervals
• Top off all fluids after engine run
• Reset switches to auto and reset breaker
• Submit load test/inspection report and advise on any abnormalities or repairs needed
• Pacific Power Group, LLC will purchase and provide electrical permit for connection of load bank as
required by WAC 296-46B-901 (Washington state only)
• Load bank connections will be performed by Pacific Power Group, LLC licensed electrician as required
by RCW 19.2819.28.041 and RCW 19.28.061 (Washington state only)
• Load bank and cabling will be UL listed and labeled or third party listed and labeled as required by WAC
296-46B-010(Washington state only)
Please note:Any fluids required for top off will be billed additional.
mshs.com I pacificpowergrotlp.cam Power& Propel'
Docusign Envelope ID:3D70OD35-2250-8174-8163-1D5D08DC5384
MSHS
Pacific Power Group
GENERATOR PM SCOPE OF WORK
ANNUAL FULL SERVICE
1. Replace Engine lube oil and lube oil filters
2. Replace Engine diesel fuel filters and fuel/water separator filters
3. Replace coolant filter(s) (where applicable)
SERVICE CHECKS
1. Check oil level
2. Check and adjust engine block heater operation
3. Visual inspection of engine before and after test run
4. Check turbocharger rubber sleeves for cracking, damage, and leaks
5. Inspect charge air cooler and condensate drains for coolant discharge
6. Check Ignition system (points, plugs,condenser,cap, rotor, coil, and wiring where applicable/gaseous
engines)
7. Test run engine listen for unusual noise and check for vibration
8. Check and record oil pressure, coolant temp and RPM
9. Check exhaust and turbo for signs of wet stacking
10. Check air louvers and air flow duct operation (where applicable)
11. Check exhaust piping and condensation trap
12. Check fuel system hoses and supply tank level
13. Check air filters(advise on replacement)
14. Check for leaks(fuel,water,and oil)
15. Check radiator hoses
16. Check fan belt condition and tension
17. Check coolant freeze points
18. Check and Verify controls are cleared of alarms
19. Check and adjust battery charger rate and operation
20. Check specific gravity and load test batteries,clean as required
21. Check seismic vibration isolator mounts
22. Check governor operation
23. Check engine alternator and DC charge rate
24. Check gauges and meters for operation
25. Check and Test automatic shutdown protections,alarms,and fault lamps(where applicable)
26. Check automatic transfer switch for dust and debris.
27. Check and Test time delay for engine start, load transfer and retransfer(authorization required)
28. Check and Test emergency system operation with load transfer(authorization required)
29. Check generator output voltage
30. Check voltage frequency
31. Check for rodent infestation
32. Update onsite maintenance records
33. Reset switches to auto and reset breakers
34. Clean work area
35. Submit service reports and advise on any abnormalities or repairs needed
Note: Any fluids required for top off will be billed additional.
mshs.com I pacificpowergroup.cam Power& Propel`