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HomeMy WebLinkAbout1996-0507 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 7, 1996 CAIJ,EF} TO ORDER Mayor Golden called the meeting to order at 7:05 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Reid, Hauck, Hagen and Wheeldon were present, Councilor Thompson was absent. APPROVAL OF MINUTES The minutes of the Regular meeting of April 16, 1996 were approved as presented. SPECIAL PRESENTATIONS & AWARDS 1. Mayor's proclamation of week of May 19-25 as "National Emergency Medical Services Week." Mayor read proclamation for "National Emergency Medical Services Week". CONSENT AGENDA 1. Minutes of boards, commitions, and committees. 2. Monthly departmental reports for March and April 1996. 3. City Administrator's Monthly Report for April 1996. 4. Quarterly Financial Report for period ending March 31, 1996. 5. Authorization for Mayor and Recorder to sign boundary adjustment for old Nevada Substation. 6. Approval of purchase from Richard C. Cottie and Mrs. A. PhiHips for park property in Guthrie/Ashland Streets area. 7. Liquor license application for new business from Emile J. Amarotico dba Grizzly Peak Brewing Company (located at 101 Oak Street). 8. Status on wildfire fuel reduction projects from Fire Chief Woodley. Councilor Wheeldon requested that item #6 be removed; Councilor Reid requested that item #8 be removed and Mayor Golden requested that item #5 be removed from Consent Agenda and placed under new business. Councilors Hagen/Hauck m/s to approve consent agenda items #1 through #4 and Voice vote: all AYES; motion passed. Council Meetlng 5-07-96 1 PUBLIC HEARINGS 1. Continuation of public hearing on proposed formation of a Local Improvement District on Toiman Creek Road from Siskiyou Boulevard to the CO&P Railroad. Councilor Laws spoke regarding the problems with the LID process and a meeting that was held with other Council members and staff. He stated that staff will be able to provide council with some alternative suggestions for handling LID's in the future. Did not want to continue with Tolman Creek Road LID process until this information was submitted to council for review. Councilors Laws/Wheeldon m/s to table Tolman Creek Road LID and direct staff to come back to council with information and recommendations as to how to gather funds and allocate funds that could be used to make up the difference between the cost of a standard neighborhood street and streets that are designated as collectors or arterials. This information would also include the cost difference between a standard neighborhood street and streets that are designated as collectors or arterials. Discussion: It was conf'wmed for Council that staff would bring back recommendations to council and public input would be accepted at that time. Council strongly encouraged written public input that would be constructive solutions for the LID process. Voice vote: all AYES. Motion passed. Council discussion regarding tabling of Tolman Creek Road LID for sixty days and scheduling of public hearings. It was determined that if this were tabled this evening the only time this could be discussed on the agenda would be during the 15 minutes of public forum. PUBLIC FORUM Waqidi Falicoff/2921 Nova Drive/Spoke regarding process of Local Improvement Districts. Questions why there was no discussion on why the project was being done. Questions constitutional rights. Stated that the city could be sued. Mayor explained that the Council is committed as an elected official to bring important issues to the public. One of the issues that has been brought forward is in getting sidewalks into neighborhoods, of which there have been a number of ways this has been attempted. It was also explained that there had been a previous public hearing on the Tolman Creek Road where several citizens spoke both in favor and against. At that time it was determined that the LID process would need to be looked at because of problems that were brought up at that public heating. Explained that if a certain number of people have signed up for an LID and someone asks the city within that neighborhood to do the LID, then the LID process is initiated. This LID was requested by the school district to the city. City Attorney Nolte advises council that the process they use for Local Improvement Districts is legal. couacn Mmlssa s-07-~ 2 Arthur Brayfield/400 Monte Vista/Submitted statement to council regarding future objections to Local Improvement Districts. Recommended a Council resolution or action that there be a one year postponement of all Council LID actions pursuant to the appointment of and a report from a representative citizens group which shall examine the cluster of considerations embodied in the current LID policies and practices and make recommendations to Council. Darci Holmes/758 Cappela/Spoke regarding proposed Tolman Crk Rd LID. Read statement in opposition of this LID. Submitted surveys from neighborhood. Petition council to postpone LID for 6 months. James Dietz/815 Tolman/Feels that public input should happen right away, not completely comfortable with sending back to staff for recommendations. Would like to see lots of alternatives from recommendations by staff. Council discussed and addressed public concern regarding accessibility of public input on the LID process. It was explained that the council and staff would encourage as much public input as was necessary to solve the LID problems. There was questions as to what happened to the committee from the neighborhood that was formed from the last public hearing. It was understood that this group would gather information that could be submitted to staff or council outlining their perception of how the LID should be done. It was determined that the group was unable to gather this information. Malvina VandervaHe/980 Tolman Crk Rd/Read statement to council regarding her opposition to the Tolman Crk Road Local Improvement District. NEW AND MISCELLANEOUS BUSINESS 1. Item #5 from Consent Agenda. Authorization for Mayor and Recorder to sign boundary adjustment for old Nevada substation. Mayor requested from interim Public Works Director Jim Olson the location of this land partition and if this would create a problem for the future possibility of connecting Nevada Street to N. Mountain. Concerned that there may need to be something in writing from owner that protects this future connection. Olson explained that this would not be a future problem for getting Nevada Street through to N. Mountain. Stated that this borders the fight-of-way of Nevada Street and is an adjustment of the north and west boundaries of a parcel of land owned by the City Ashland and fronting on Nevada Street. Councilor Laws requested aerial maps for this type of action. Councilors Hauck/Hagen m/s to approve item #5 from consent agenda. Voice vote: All AYES. Motion passed. Council Mee~ S-07-~6 3 2. Rem #6 from Consent Agenda. Approval of purchase from Richard C. Cottk and Mrs. A. PhiHips for park properly in Guthrie/Ashland Streets area. Councilor Wheeldon stated she would like to see a current list of land identified for acquisition. City Administrator Almquist suggested that Wheeldon and himself meet with Ken Mickelson, Parks Director to get an update of park land acquisitions. Mayor Golden noted that this is an extraordinary piece of property for the city to acquire. The property will protect the watershed and provide a neighborhood park and preserve open space for the neighborhood. Planning Director John McLaughlin recognized the help and cooperation of Dick Cottle and Art Phillips on the acquisition of the property and the donation they made to the city on the portion of the value of the property. Mayor will send a letter of appreciation to those recognized. Councilors Hauck/Wheeidon m/s to approve item #6 from consent agenda. Voice vote: AH AYES. Motion passed. 3. Item #8 from Consent Agenda. Status on wildf'we fuel reduction projects from Fire Chief Woodley. Fire Chief Wooalley explained that this is the City's progress toward reducing the threat of catastrophic wildfire in and near the Ashland Watershed. The burning of slash piles on the 5.5 acres of city-owned forest land is above the Morton Street neighborhood. The profit from this project will be put back into the program. ORDINANCES. RESOLUTIONS AND CONTRACTS 1. First reading of "An Ordinance amending sections 14.02.030 and 14.02.040 of the Utility Billing Ordinance regarding due date and delinquency of bills." Council discussed the possibility of bulk mailing. Russ Chaddick, Accounting Utility Supervisor explained that there is not enough mailing for bulk and that this process will amount to around $300.00 to $400.00 savings. City Administrator, Brian Almquist read ordinance in full for first reading. Councilors Hagen/Reid m/s to approve f'wst reading and place on next agenda for second reading. Roll Call vote: Laws, Reid, Hauck, Hagen and Wheeldon; YES. Motion passed. conhen Mee~g s-oT-96 4 o First reading of "An Ordinance amending various chapters of the Ashland Municipal Code to reduce the number of members on various commi~ious and repealing Chapter 2.15." Council discussion regarding the need to reduce the number of members to various commissions. It was determined that seven positions would make it easier to get a quorum of the commission, whereas it had been difficult with nine members. Also, there had not been enough applications received to fill a nine member commission, but enough for a seven member commission. Councilor Hauck questioned the need to repeal the Economic Development Commission. Mayor Golden explained that this may be more appropriate to move out of the government sector and put into the chamber sector. After general discussion, it was noted that there were additional changes needed for this ordinance. Changes would be incorported into ordinance and presented at time of second reading. Councilors Hagen/Wheeidon m/s to approve f'wst reading and place on next agenda for second reading. Roll Call vote: Reid, Hauck, Hagen, Wheeldon and Laws; YES. Motion passed. 3. Reading by title only of "A Resolution amending Resolution No. 95-19 by changing the membership of the Conservation Commition to seven (7) members." No action taken by Council. 4. Reading by title only of "A Resolution updating the Forest Lands Commition membership, quorum, powers and duties and repealing Resolution 93-06." Councilors Hauck/Laws m/s to approve Resolution//96-21. Roll Call vote: Hagen, Wheeldon, Laws, Reid and Hauck; YES. Motion passed. 5. Reading by title only of "A Resolution setting a public hearing on the proposal withdrawal of annexed property from Jackson County Fire District No. 5 for June 4, Councilors Laws/Reid m/s to approve Resolution P)6-22. Discussion: Council requested better maps. Roll Call vote: Wheeldon, Laws, Reid, Hauck and Hagen; YES. Motion passed. coun~a Meea~ s-oT-ss 5 OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Reid informed the council of the adoption of ordinances by Jackson County and the City of Phoenix in protecting streams. She would like to suggest that this issue be put on a future agenda for council direction. Councilor Wheeldon noted the attendance of a leadership conference on public input. Her impression was that our city is doing a lot in terms of providing public input. Councilor Wheeldon commented on the letter included in their packet from Robert Paul on the subject of Planning Action #95-129 - Hollis Greenwood and Mary Pat Power applicants and the subject of re-zoning. She would like to explore the topic of re-zoning and the ramifications on property owners. Councilor Reid commented that the letter dealt primarily with allowing secondary units in an R1 zone. ADJOURNMENT Meeting was adjourned at 8:30 p.m. Barbara Christensen, City Recorder Cat e ' e . Colden, Mayor Council Meee~ S-07-~ 6