HomeMy WebLinkAbout1996-0521 REG MINMINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 21, 1996
CALLED TO ORDER
Mayor Golden called the meeting to order at 7:00 p.m. in the Civic Center Council
Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen and Thompson were present. Councilor Wheeldon
arrived at 8:05 p.m.
APPROVAL OF MINUTES
The minutes of the Regular meeting of May 7, 1996 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
1. "Welcome to the City Web" presentation and demonstration by Computer
Services Manager Phil Lind.
Lind announced the City was now capable of communicating on the Interact over the World
Wide Web program. This was a goal of the City Council to facilitate improved
communication between the City and citizens.
Mayor's proclamation for the week of May 19.25 as "Ashland Bicycle Commute
Week."
Public Works Administrative Assistant Pam Barlow noted that 38 bike licenses were issued
during a Bike Commute Fair that was held on the plaza this past afternoon. There were also
8 RVTD certifications for bus/bike riders issued.
Mayor's proclamation for the week of May 19-25 as "National Public Works
Week."
MAYOR'S APPOINT1MENTS
1. Mayor's annual appointments and reappointments to Boards, Commitions and
Committees.
Don Laws noted changes in appointments of terms expiring in 1997. M/S: Ilauck/Reid to
approve appointments. Voice vote: Laws, Reid, Hauck, Hagen YES; Thompson NO.
Motion passed.
CONSENT AGENDA
1. Minutes of boards, commksions, and committees.
2. Monthly departmental reports for April 1996.
3. Authorization for Mayor and Recorder to sign purchase agreement for property
owned by Ruth Ann Wire located at northwest corner of Mountain Avenue and
"B" Street.
4. Memorandum from Forest Commition regarding bid process for wildland fire
fuels for 1996-97 fiscal year.
5. Confirmation of appointment of Thomas Howser as Judge Pro Tem for June 22,
1996.
Council 1Vfmutes 5-21-96
Appointment of Public Works Director.
Adoption of f'mdings for annexation on East Main Street and Tolman Creek Road
(applicant: ACCESS, Inc.).
Items #4 and #7 were removed from Consent Agenda and moved to other consideration on
the agenda. Item #6 was removed from the Consent Agenda for consideration at a future
date.
M/S: Hauck/Reid to approve Consent Agenda items #1-3 and//5. Voice vote: all YES.
Motion passed.
PUBLIC HEARINGS
1. Adoption of Proposed Budget for 1996-97 as modified and recommended by the
Citizens' Budget Committee.
Mayor Golden opened the Public Hearing at 7:20 p.m. No one came forward. The Public
Hearing was closed at 7:22 p.m.
PUBLIC FORUM
Lance Pugh, 882 B Street, asked for clarification on his request to have his grant request for
Economic Development funds reviewed. Mayor explained that the public hearing on the
Budget had closed. Councilor Laws stated that he would not second guess decisions made by
the Economic Development subcommittee and the Budget Committee. Councilor Hagen
advised Pugh that a full review will be made of the Economic Development grant process.
Pugh stated that clearer objectives need to be stated for the process to be understood and
accessible by more groups or organizations.
NEW AND 1VHSCELLANEOUS BUSINESS
1. Request by Councilor Thompson to call a public hearing on increasing the pay of
the Mayor and City Council.
Councilor Thompson reviewed his request with Council. City Attorney Nolte stated that the
Charter states the salaries can only be amended by a vote of the people. Councilor Reid
stated she had never been asked about this by any citizen in the 14 years she has been a
Councilor. Councilor Wheeldon said she has had citizens suggest a full-time Council might
be more accessible. Councilor Laws requested staff investigate other salaries of elected
officials for cities of like population size. Councilor Hauck said he would prefer a citizen
request directly to Council for this public hearing.
Approval of JJTC Regional Transportation Consensus Letter to ODOT for State
Transportation Improvement Project (STIP) 6-year plan.
Councilor Hagen stated he was opposed to granting approval because the projects did not
support the OTC and LCDC stated goal to reduce by 20% the number of vehicle trips by the
year 2010. Councilor Thompson said he was opposed for the same reason and objected to
continuing to "build out of the transportation problem" using gas tax monies when we were
being urged by the OTC and LCDC goal to fund multi-modal transportation solutions that
would implement their goal.
Council ~inutm 5-21-96
Public Works Administrative Assistant Pam Barlow reviewed the process used by JJTC and
the supportive and cooperative relationship that had been developed with members of that
body. Council asked for an explanation of the projects and the impact these projects will
have on the number of vehicle trips throughout the region. Barlow stated she did not have
those figures available and they could be developed. She stated that several of the projects
were developed towards implementing the OTC/LCDC goal.
Councilors Hagen and Thompson requested Council approve a letter to Governor, State
Senators and Representatives, and Governor's Oregon Transportation Commission opposing
transportation projects that do not encourage implementation of the goal.
M/S: Reid/Hauck approval of JJTC Consensus letter and approval of supplementary
letter drafted by Councilors Thompson/Hagen. Voice vote: Laws, Reid, Hauck, YES;
Hagen, Wheeldon, Thompson NO. Motion tied. Mayor vote NO. Motion denied.
Mayor Golden suggested the supplementary letter be written by Almquist, Hagen, Wheeldon,
and Thompson. Councilor Thompson agreed.
3. Update on toxic spill into Bear Creek.
Gary Schrodt, 681 Liberty, reviewed timetable of toxic spill into Bear Creek. Schrodt asked
that the Council address the use of herbicicles into the ditches to control algae and request an
investigation into the process used by the agencies involved in this accident.
Ron Roth, 100 Eagle Mill Road, submitted letter and requested Council take strong stand on
this issue of herbicide use and encourage more efficient response by state agencies.
Mayor Golden suggested Talent Irrigation District be contacted to cooperatively work with us
to identify alternative algae control methods. Councilor Reid asked that City be kept
informed of agency investigation and offer cooperative help to TID to find aitemative
methods of controlling algae.
Councilor Laws asked staff to prepare letter to TID, DEQ, ODF&W, Department of
Agriculture and the Governor requesting feedback on the current investigation of the spill, a
synopsis of the agencys' investigations and information on alternative methods of algae
control by TID. Councilor Laws asked that copies of the letter be sent to our local
representatives.
Consent Agenda Item//7. Adoption for f'mdings, conclusions, and orders for
annexation of 11.25 acres for future development of a 96-unit affordable housing
residential development on East Main Street and Tolman Creek Road (Applicant:
ACCESS, Inc.).
M/S: Hauck/Reid approval of item. Voice vote: Laws, Reid, Hauck, Wheeldon YES.
Thompson, Hagen NO. Motion passed.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. First and second reading by title only of "An Ordinance levying taxes for the
period of July 1, 1996 to and including June 30, 1997, such taxes in the sum of
$4,407,560.00 upon aH the real and personal property subject to assessment and
Council IV~aotcs 5-21-96
levy within the corporate limits of the City of Ashland, Jackson County,
Oregon."
M/S: Hauck/Reid move approval of Ordinance to second reading. Roll call vote: Laws,
Reid, Hauck, Hagen, Wheeldon, Thompson YES. Motion passed.
M/S: Hauck/Laws move approval of Ordinance No.~7 ~?E~R H call vote: Laws, Reid,
· 0
Hauck, Hagen, Wheeidon, Thompson YES. Motion passed.
Second reading by title only of "An Ordinance amending sections 14.02.030 and
14.02.040 of the Utility Billing Ordinance regarding due date and delinquency of
M/S: Hauck/Hagen approval. Roll call: Laws, Reid, Hauck, Hagen, Wheeldon,
Thompson YES. Motion passed.
Second reading of "An Ordinance amending various chapters of the Ashland
Municipal Code to reduce the number of members on various commitions and
repealing Chapter 2.15" as amended.
M/S: Reid/Wheeldon approved second reading of Ordinance No.; '~ 7 ~
noting that
Sections 1, 2, 3 were deleted and Sections 4, 5, 6, 7 were adopted. Roll call vote Laws,
Reid, Hagen, Wheeldon, Thompson YES. Hauck NO. Motion passed.
Reading by title only of "A Resolution adopting the annual budget and making
appropriations."
City Administrator Almquist noted the total appropriations were $52,000,069.00.
Jim Cox, Development Director of OSFA, addressed Councilor Thompson's concerns that
the Festival had changed its focus from a regional institution to a more international
institution. Councilor Thompson stated he believes when an organization has an international
focus, it is liable to have more grant funding available than an organization that has a more
local focus.
Michael Donovan, President of OSFA Board of Directors, assured Council that OSFA was
dependent on every contribution made to it, including the contribution from the City.
Donovan stated that OSFA's commitment to the community of Ashland is as strong as it
always has been.
M/S: Hagen/Laws approval of Resolution o. . Roll call vote: Laws, Reid, Hauck,
Hagen, Wheeldon, Thompson YES. Motion passed.
Reading by title only of "A Resolution certifying City provides sufficient
municipal services to qualify for State subventions."
M/S: Hauck/Hagen approval of Resolution No. . Roll call vote: Laws, Reid, Hauck,
Hagen, Wheeldon, Thompson YES. Motion passed.
Council hfinutes 5-21-96
6. Reading by title only of "A Resolution declaring the City's election to receive
state revenues."
~ '~toH
M/S: Hagen/Laws approval of Resolution No. . eaH vote: Laws, Reid, Hauck,
Hagen, Wheeldon, Thompson YES. Motion passed.
7. Reading by title only of "A Resolution of intention to provide for the
improvement of Dogwood Way within the Applewood subdivision."
M/S: Reid/Hauck approval of Resolution No. D~ c Hagen requested
· s uss~on:
clarification of the incentive for the City to take this on and the incentive for the neighbors to
take this on. Acting Public Works Director Olson stated there was no incentive for the City.
This was being taken on because of neighborhood demand. Roll call vote: Laws, Reid,
Hauck, Hagen, Wheeldon, Thompson YES. Motion passed.
Memorandum from Forest Commition regarding bid process for wildland f'we
fuels for 1996-97 fiscal year.
M/S: Hauck/Laws approval of request to approve Rt:alution No. . Roll call vote:
Laws, Reid, Hauck, Hagen, Wheeidon, Thompson YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Hagen reported that citizens had noticed stakes going in on VanNess between Oak
and Helman and wanted to know if this was preparation for overlay with curb and gutter.
Olson confined that this is being planned.
Councilor reviewed decision by the Bicycle Commission to have bicycle parking
provided at all City buildings. Councilor Thompson asked for an inventory of bicycle parking
to be completed and have the correct bicycle racks installed where there are none installed
now.
Councilor Thompson reported that the Regional Planning Concept memo he previously
presented now had Council unanimity.
Councilor Reid stated she had attended NCAC meeting in Seattle.
Mayor Golden mentioned the Ruth Alexander letter sent in the packet to Council.
Community Development Director McLaughlin stated the Planning Commission chose not to
revoke subdivision approval and asked for developer to work with staff and an arborist for
road development. Mayor asked that we re-examine how steep a road to allow in hillside
developments for future consideration·
ADJOURNMENT
The meeting was adjoumed at 10:00 p.m.
Barbara Christensen, Recorder
Catherine M. Golden, Mayor
Council Nfmutes 5-21-96