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HomeMy WebLinkAbout1996-0604 REG MIN MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 4, 1996 CALLED TO ORDER Mayor Golden called the meeting to order at 7:05 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Reid, Hauck, Hagen, Wheeldon and Thompson were present. APPROVAL OF MINUTES The minutes of the Regular meeting of May 21, 1996 were approved with the following correction; under Other Business paragraph two; Councilor Hagen reviewed decision by Bicycle Commission. SPECIAL PRESENTATIONS & AWARDS 1. Mayor's proclamation for the week of June 9-16, 1996 as "Crosswalk Awareness Week." Mayor Golden presented the proclamation committing the City to encourage walking and all citizens entitled to safe use of the public roads. CONSENT AGENDA 1. Minutes of boards, commissions, and committees. 2. Monthly departmental reports for April, May 1996. 3. City Administrator's monthly report for May 1996. 4. Confirmation of Mayor's appointment of Susan Wilson Broadus as Director of Public Works effective June 17, 1996. 5. Request from Vince Oredson for easement over street plug at the south end of Sam Evans Place. 6. Approval of Ambulance Operators' License for Ashland Fire and Rescue pursuant to Ashland Municipal Code Chapter 6.40. 7. Appointment of current Hospital Board members to new Ashland Community Healthcare Services Board effective July 1, 1996. 8. Mayor's appointment of Mary Jane Tilson, RN, BSN and Mavis Cloutier to Ashland Community Healthcare Services Board of Directors effective July 1, 1996 (10th and l lth positions) for terms ending April 30, 1998. Councilors Hagen/Wheeldon m/s to approve consent agenda. Councilor Thompson abstained from item number 5. Voice vote: all AYES. Motion passed. PUBLIC HEARINGS 1. Proposed withdrawal of recently annexed land for Jackson County Fire District No. 5 (Parker/Neuman Annexation - Mountain at Munson Drive). PUBLIC HEARING OPEN: 7:13 p.m. PUBLIC HEARING CLOSED: 7:13 p.m. City Council Meeting 6-04-96 1 PUBLIC FORUM Russell Howe/1555 Windsor Street/Spoke regarding the Strawberry/Westwood development. Stated that because of the smallness of Strawberry Lane, if too many units are developed it would create major traffic problems and fire hazards. He felt that the development should be one acre parcels because it would not allow so many units. Mayor Golden explained that council has met and is spending time during study sessions to deal with our options. Zen Freese/681 Glenwood Drive/Spoke regarding the Strawberry/Westwood development. Stated that the road conditions are unacceptable. Suggested that those that live in the area pay for the improvement of the area or that there be rezoning in the south section of Strawberry Lane. Murphy Scholl/822 Harmony Lane/Spoke regarding population in Ashland and preserving the beauty of Ashland for tourism. Concerned that there are too many houses being built on the hillside. UNFINISHED BUSINESS 1. Authorization for Mayor and Recorder to sign contracts for Wetlands/Soil Treatment Pilot project. Paula Brown reported that on April 16, 1996 the council agreed to have the newly appointed Public Works Director to sign the contract. Brought council up to date in that a draft letter from DEQ had been received. DEQ is showing tentative approval for our facility plan, dates are being negotiated. Looking for full compliance with Phase Two in December of the year 2000. DEQ has acknowledged inconsistencies with the waste load allocations and TMDL process. Ready to move on with the weftands test. NEW AND MISCELLANEOUS BUSINESS None ORDINANCES. RESOLUTIONS AND CONTRACTS 1. First reading of "An Ordinance withdrawing an annexed area from Jackson County Fire District No. 5 (Parker/Neuman Annexation)." Councilors Hauck/Laws m/s to approve first reading and place on agenda for second reading. Roll Call vote: Laws, Reid, Hauck, Hagen and Wheeldon, YES; Councilor Thompson, NO. Motion passed 5-1. Mayor's proclanmtion and reading by title only of "A Resolution declaring the canvass of the election held in and for the City of Ashland, Oregon on May 21, 1996." City Council Meeting 6-04-96 2 Councilors m/s to approve Resolution # . Roll Call vote: Reid, Hauck, Hagen, Wheeldon, Thompson and Laws; YES. Councilor Thompson noted the procedure as to why the canvass of election is brought to council for approval. Motion passed. Authorization for Mayor and Recorder to sign Memorandum of Understanding with Ashland Ranger District regarding management of the Ashland Watershed and interface areas. Councilors Hauck/Wheeldon m/s to authorize signature. Roll Call vote; Laws, Reid, Hauck, Hagen, Wheeldon and Thompson, YES. Motion passed. Authorization for Mayor and Recorder to sign contract with Southern Oregon State College for the operation of Rogue Valley Community Television. Councilors Hagen/Wheeldon m/s to authorize signature. Voice vote: all AYES. Motion passed. Council requested that staff review city ordinance involving the cable commission and incorporate any changes. OTHER BUSINESS FROM COUNCIL MEMBERS Councilors Laws/Hauck m/s to allow suspension of rules regarding public hearing and allow a speaker. Voice vote: all AYES. Motion passed. Steve Hoxmeier/435 B Street/Spoke regarding his concern in the moving of the historical landmark, Golden Spike Plaque. The plaque had been on the property of 435 B Street, and is now down the street. Requested clarification from council regarding the procedure in moving a historical landmark. He didn't understand why the plaque had been moved. He believes that the spike should be left at the spot where the ceremony was held. Mayor Golden explained that after discussing the matter with several staff members and members of the Historical Commission, the spike had been moved because of construction and general upheaval in the area of the marker. There was concern regarding the safety of the marker and it was moved at that time to the city yards for around two years. A request from Jim Lewis, Historical Commissioner, that the marker be moved next to the depot was approved. Councilors Laws stated that the marker should be where the actual location was or where it is accessible to the public. Council requested that the Historic Commission, Public Works and the Parks Commission be contacted to determine the correct placement of the plaque. City Council Meeting 6-04-96 3 Councilor Thompson requested that Planning Director John McLaughlin address the current system of applying for accessory dwelling permits. McLaughlin spoke regarding the possibility of waiving fees and reported that there would not be a real incentive. Conditional use permits allow for some discretion but not enough to be an incentive. Feels that the process is what hinders the permits not the fees. There was interest by council to discuss this topic at a study session or public hearing. Discussion by council regarding the process of adding an accessory dwelling versus adding onto an existing home. McLaughlin stated that if there is a kitchen which allows the unit to be separate from the existing home, then it would need to go through the planning action procedure for conditional use permit. McLaughlin reported that there are currently around 50 units in a single family zone. Mayor Golden supported encouraging that no System Development Charges to this type of conditional use be charged. Stated that there are many benefits to allowing this type of use. Councilor Wheeldon requested that the new Public Works Director be introduced. Councilor Wheeldon was informed that the crosswalks are painted twice a year. Councilor Hagen announced the annual meeting of the Southern Oregon Film Video Association on Thursday, June 6, 1996. Councilor Thompson requested update on meeting schedule. McLaughlin reported that they are on track with scheduled meetings. Noted that the statements made during the public forum were well versed and he was impressed with their input. Introduction of Susan Wilson-Broadus as the new Public Works Director. ADJOURNMENT Meeting was adjourned at 8 p.m. Barbara Christensen, Recorder City Council Meeting 6-04-96 4