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HomeMy WebLinkAbout1995-0117 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 17, 1995 CALLED TO ORDER Meeting was called to order at 6:35 p.m. in the Civic Center Council Chambers by Council President Susan Reid. ROLL CALL Councillors Laws, Reid, Hauck, Hagen were present. Councillors Winthrop and Thompson arrived at 6:40 p.m.. Mayor Golden arrived at 6:50 p.m. APPROVAL OF MINUTES The Minutes of the Regular meeting of January 3, 1995 were accepted as corrected: under New and Miscellaneous Business, item #3 Authorization for Mayor and City Recorder to sign boundary line agreement with Oregon Shakespeare Festival for project adjacent to Chautauqua Walk had been deleted from minutes during copying and under Ordinances, Resolutions and Contracts, 1. Second reading by title only of "An ordinance amending Section 3.08.080(e) of the Ashland Municipal Code to meet requirements of Federal Tax Code for employee contributions to retirement." Correct motion to read Councillors Hauck/Laws m/s adoption of Ordinance 2748. SPECIAL PRESENTATIONS & AWARDS 1. 21-years Retirement and Service Certificate to William MacDowell, Electric Department. COMMUNITY GOALS FORUM The following people offered their community goals to the Council: 1. Bill Robertson, Forest Lands Commission Chairperson, implementation of Forest Management Plan. 2. Robert Spira, 392 Taft, enforcement of noise abatement ordinance, no-smoking ordinance for businesses and all restaurants in city, stronger air pollution standards, anti-smoking ordinance for adolescents, drug testing for City employees. 3. Madelyn Hill, continue neighborhood plan meetings. 4. Sirada, Helman Street, sidewalks and sidewalk improvements not consistent in neighborhoods. 5. Rick Vezie, adhoc space needs subcommittee recommendations implemented, improve governmental accountability. 6. Pete Seda, Forest Commission, implementation of Forest Management Plan. 7. John Daggett, ASD Superintendent, continue cooperative efforts with School District regarding facilities, equipment, staffing. 8. John Nicholson, more participatory government, regional solutions for issues, performance audits, periodic reviews of services and costs of services, correct (r:l-17-95.min) pg. I 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. structural defects in financial management structure, establish independent audit committee, more complete and more timely financial reports, integrate short term goals with long term City goals. Don Rist, encourage wildfire protection, consider preparing Council packet 2 weeks prior to meeting. Bob Taber, transportation problems, shuttle system throughout City, educate and provide incentives to promote alternative transportation programs, construction of 3-Dimensional model of City. Lyman Faulkner, prohibit use and manufacture of illegal substances, implement drug testing of employees, support Veronia School District appeal of random drug testing for student athletes, inform residents of drug activity and encourage them to report such activities. Debbie Miller, increase communication and planning for implementation of overall city plan. Joanne Houghton, work with Ashland School District to secure new site for Ashland Middle School. Carl Oates, City newsletter expanded, community goal setting be same as council goal setting. Susan Hunt, deal with wastewater issue, transportation plans. Jack Blackburn, restructure Council to full-time, salaried Council and Mayor. Care Hartzell, watershed analysis, address global situation of water supply, study compensation for Council and examine criteria for compensation, implement user- friendly communication tools. Ron Roth, full-time temporary staff position to study wastewater issue, study of TID contract negotiation, environmental commission established similar to Planning Commission. John Fields, communication improved regionally. Joe Eelchart, detailed procedure for citizen input to Council, citizen polling at community meetings, revisit citizen rights and appeals process, review Municipal Code regarding City Administrator's policy-making duties, performance audit implemented and reactivate Audit Committee. Steve Groveman, Youthworks, create a place and a way to use creativity and energy of young people. Mayor Golden read goals submitted in writing to Council from community. Councillor Laws read goals submitted in writing by Peter Finkle. Councillor Winthrop suggested meeting with public after Council Goal Setting session. CONSENT AGENDA 1. Minutes of Boards, Conunissions and Committees. 2. Monthly departmental reports. 3. Letter from SOREDI regarding establishment of $2 million revolving loan fund for small business assistance. (r: 1-17-95.n~n) pg. 2 o Approval of liquor license applications: a. Macaroni's Restaurant, 58 E. Main Street. b. Oak Knoll Restaurant, 3070 Highway 66. Approval of agreement for installation of hangar door at Ashland Municipal Airport. Budget calendar for 1995-96. Annual Risk Management Report. Councillor Thompson requested Item #6 be moved to New Business. Councillors Hauck/Winthrop m/s approval of items #1-5 and 7. Voice vote all AYES. Motion passed. PUBLIC HEARINGS 1. Proposed formation of a local improvement district for the improvement of Ann and Clinton Street with curb, gutter, paving and sidewalks. Public Works Director Steve Hail presented information on proposed formation of LID. Public Hearing was opened at 8:35 p.m.: Pete Jones, 512 Ann Street, supports some improvements. Requested a review of proposed aiternatives such as oil grading vs. asphail, asphait without curbs and gutters/driveways/sidewaiks. Would like property owners affected to have more alternatives and more cost information made available for those aiternatives. Is concerned that developer would only have to pay assessments for 1 out of 9 lots developed. Paul Mace, 345 Clinton, spoke in opposition to proposed LID and the methods used for assessment assignment. Concerned over growth and loss of open space. Assessments will force him to develop his lot in order to pay for the assessments. Allow time for residents to assess costs with Planning. Urged Council not to adopt LID. LID is contingent on impact of division of lot. Kathleen Kaehl, 345 Clinton, bought land with intention of keeping it open space. Requested Council ailow them to open further discussion with neighbors. Councillor Reid asked if property owners knew whether assessment would be decided based on acreage or per front footage. Hail answered that cost estimate was based on known costs; only unknown costs are usually soil type. Current standards and council policy is to install sidewalk on one side as a minimum. Asphair and rock designed to type of road and soil type using the Caiifornia bearing ration. If no curbs and gutters are installed, there are often problems with the stormwater drainage system. Total percentage of frontage ailots weight of property owner's vote. Hard to determine methodology that is fair to everyone. Previous owner agreements filed with county should come up with title search. There is a 5-year moratorium on pavement cuts for newly-paved streets. Benefits are based on council policy. Normai procedure is for assessment to be proposed on (r:l-17-95.nxin) pg. 3 Engineer's estimate. If the bid opening determines that the assessment will be 10% over estimate, the proposal will come before council for approval again with new estimates. Community Development Director John McLaughlin reviewed possible future development options with Council. Tax lot 500 could be included and would affect LID some. Mayor read phone message from Betty Madison, 527 Ann Street, to not delay LID formation. David Arthur, 394 Clinton, asked for delay in LID formation by Council so neighbors could discuss further. Closed Public Hearing at 9:28 p.m. Councillor Winthrop encouraged neighbors to resolve equity issue and look at alternatives that could be considered for improvements. Councillor Winthrop/Hauck m/s to return first meeting in April with neighborhood plans and have staff include lot 500 for assessment purposes. Voice vote all AYES. Motion passed. Notice of public hearing will be prepared after April 4 meeting for public hearing to be scheduled in May. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). No one spoke. UNFINISHED BUSINESS 1. Approval of revised Mutual Agreement and Order (MAO) with EQC regarding Ashland Wastewater Treatment Plant. Public Works Director Steve Hall reviewed revised MAO. Dates in paragraph 14 were changed in agreement with DEQ. Mayor Golden reviewed project history and reviewed status of MAO. She read proposed change in wording of Paragraph 14 prepared by City Attomey Nolte. Councillors Winthrop/Reid m/s to continue meeting after 10:00 p.m. Voice vote all AYES. Motion passed. Councillor Reid thinks city should mandate current measurements; thinks DEQ is more acceptable to new and current dam. (r: 1-17-95 .min) pg. 4 Councillor Laws does not think we should sign the agreement when we have any intention of changing it. Source control is part of the proposal. Councillor Laws/Thompson m/s approval of MAO with date changes agreed to in paragraph 14. Roll call vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed. Councillor Hauck moved to add amendment to Paragraph 14 to allow for further testing. Motion did not have a second. No action taken. Councillors Winthrop/Hauck m/s to amend previous motion to approve MAO to include a follow-up letter to DEQ reflecting areas of Council's concern. Roll call vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed. o Cost estimates by Brown and Caldwell for sewage treatment plant upgrade alternatives. Moved to 2/7/95 meeting. 3. Council liaison appointments for 1995-96. Moved to 2/7/95 meeting. NEW AND MISCELLANEOUS BUSINESS 1. Presentation by Gary Miller representing SOREDI regarding goals for 1995- 96. Gary Miller and Mary Lee Christensen, representing SOREDI, reviewed accomplishments and goals for the organization. Merger of SOREDI and Regional Economic District accomplished. A $ 2rail revolving loan fund for small business development has been established. Loans are offered to start-up business within cities having populations less than 25,000. Loans cannot be used for tourism-based business. SOREDI has its own loan officer and disburses the loan funds. Improved coordination with other community organizations. Responsible for business recruitment and offer assistance to communities. Has hired an executive director and community planner. e Clarification of representation by Friends of Ashland concerning contributions by the City of $2500 for "Vision Planning" symposium. Moved to 2/7/95 meeting. 3. from Consent Agenda, Item 6. Budget calendar for 1995-96. Moved to 2/7/95 meeting. (r:l-17-95.min) pg. 5 ORDINANCES, RESOLUTIONS & CONTRACTS 1. Second reading by title only of "An ordinance of the City of Ashland updating code provisions regarding City Cemeteries by replacing Chapter 2.64 of the Ashland Municipal Code." Moved to 2/7/95 meeting. 2. First reading of "An ordinance vacating a portion of Clark Avenue within Sam's Court, a planned community". Moved to 2/7/95 meeting. 3. Reading by title only of "A resolution dedicating property as an alley to connect with Chataugua Walk". Moved to 2/7/95 meeting. 4. Reading of "A resolution setting a public hearing for assessments to be charged against lots within the North Mountain Sanitary Sewer District for sanitary sewers in the area of North mountain Avenue north of Bear Creek". Moved to 2/7/95 meeting. 5 Reading of "A resolution authorizing and ordering the improvement by constructing 1410 feet of street 22 feet in width, curbs and gutters, storm drains and sidewalk on Clinton and Ann Streets from Carol Street to Hersey Street in Ashland, Oregon and authorizing the assessment of the cost of the improvements against property to be benefited and providing that warrants issued for the costs of the improvement be general obligations of the City of Ashland". Moved to 2/7/95 meeting. OTHER BUSINESS FROM COUNCIL MEMBERS ADJOURNMENT Meeting was adjourned at 10:30 p.m. , ;(./,[.7~'~ . ,,. ~'~ -,.~,~ Barbara Christensen, Recorder Catherine M. Golden, Mayor (r:l-17-95.min) pg. 6