HomeMy WebLinkAbout1995-1106 SPECIAL MINCITY OF ASttLAND
Council Special Session
November 6, 1995
Minutes
Meeting called to order at 7:00 p.m.
Attendance: Mayor Golden and Councilors Thompson, Hauck, Wheeldon and Hagen;
Budget Committee Members Regina Stgpahin, Martin I.evine, Roy Bashaw and Care
Hartzell. City ~dminislrator Almquist; City Recorder Christensen; Department Heads
Lovrovict, Woodley, Brown and Turner; Staff members Harry., Yate,m, Sloeurn, Cartmill,
Ackerman, Knox and Harvey; local media.
DEPARTMENT OF COMMUNITY DEVF, LO~ STR ATI?.C-IC PI.ANNING
PRF.~ENTATION Ry COMMUNITY nEVFJ/)PMENT: Planning Director John
McLaughlin, Regional Affairs Conservation Manager Dick Wanderseheid, Energy Analyst
Robbin Pearoe and Associate Planner/Housing Officer Kelly Madding.
The Department of Community Development presented their mission ala~t which they
believe is the most important part of their strategic planning and sets the tone for all they do.
The mission statement for the Department of Community Development is to provide
innovative, visionary, and quality pubHe service to Asldaud's citizens in an efficient and
caring manner, while maintaining a dynamic, fun and enjoyable workplace.
We shall maintoin and improve the many desirable qoolifie$ of Ashland, while helping
our citl-en~ conserve our valuable tmources in the developmeat and redevelopmerit of
our community.~
We further recognize that we are a dedicated and unique group of elf-motivated
employees who are willing to go the extra mile and learn all sides of an issue as we assist
and support all members of our community.
Through our daily efforts in Community Development, we will continue to make
Ashland a better place to Hve and work for all its citizem, 'now and in the future.
It was explained that Community Developmeat is o}mpriaed of thn~ aeparate divisions:
Building, Conservation and Planning. Each of tl~_se has a different focus, but all are related
to t.~e future changes and development of our community.
RIrII.BING: Provides 'full sexyice' plan checla and inspectiot~ ~ for coastruction,
assira in imId~_n~ of the American with Disabilities Act amt service as s~ff support to
the l~,,i~in[ Appeal~ Board.
CONSERVATION: A multi-faceted program addressing a myriad of issues, including
recycling, air quality, water conservation aad composfing.
PLANNING: The Division is responsible for current pJ-^-;n~, or thai portkin of the
proeeu dealing with active developmeat projects. They are also ~ble for the long-
range or compre,heasive planaiag for the community. A new l~vel was added duriag 1994
wl~n the City became pan of the Community Developmeat Block Grant Program sad
~,uw,xt responsibility for the sdminis~ of those graat f-u_ads. The Division provides
staff support for the Planning Commission, Historic Commission, Transportation Planning
Advisory Commission, Street Tree Commission, Housing Commission and several ad-hoc
committees.
Analogy for the department was explained as providing a clear vision for the day to day
operations. Theft long-range planning efforts is to keep the major issues from building up
and overwhelming the departmeat in the future. They believe that if both ~ current and
long-range portions of the program is not operating, neither will the City progress towards its
de~red goals.
ImproveAnent oppo~~ were pri~ as follows: 1 ) Analyze future phone sy m
options and upgrades; 2) Develop better public informa~oa i, on'to~ts to explain oftea asked
queit~n/; 3) Develop sU'ate~gy to improve communic~fioa; 4) Exp~s~or' and ~,~m of
the computer systems; 5) Analyze problems aasociat~ with work flow and work systems; 6)
Develop employee incentive program; 7) 0rg211iT~t]oi~ Of work schedules; 8) Improve
off'w~Jwork space for Mike, Mark and Maria; 9) long term v. short term projects and 10)
more defined time schedules.
Explained Oregon Municipal Energy and Conservation Agency (OMECA) and how the
program is reported. Preserving Conservation models is very important in preserving the
Ashland coasezvation heritage.
Not-_~d that the building fees would not increase as a result of Oregon legislature as was
indicated in Section II, page 9 and there would not be additional funding available for the
Building Division.
~ flF T11~ICIT88IO N
*Diffenmt levels of complexity of issues facing the Commuaity Dev~t Depanzne~t
amiitseXfects.
*I-~w sWateW pz-,~i~g w~Ad fit into tlz budg~ process.*Rsducfioa and coasolida~m of csmw~Ueel amt ce~l,-i, iiens Is nsduce tiz ws~k load oa
staff.
*Urnlet tlz wm~.zintioa progrim ~ was ~;-cuss~on and ~ regarding recycled
nmnnials.
*Q. le~ed w~Ai~ thexe wai a sched~!~ for the P~i~n_~ ~t tO ~ with the
public in geneal and contracton annually.
*~g a base and contact with the gas company for Energy Conserve.
Wandersheld confirmed that there is a working zlations~'p with the gas company, programs
aimed at saving electricity is because it is paid by lkmneviAle Ioes agree that it is a good
notsd tl~ 80~ of elsctrical i~mea in Ashlaad hav~ bsm weagmrized.
*Cm'rent number of planning actions as comparst to past years. It may be that there is no
differeac~ in numbers, but in the cxxnple~ty of the issues.
*HOw tlz cut ia OMECA funds would affect the conservation ~t.*Creating better internal and external communication.*increase of requests by other cities for information on the City.*System to make sure that continuing education from conf~ etc. is past on to other
*Barri~ Removal plan for the ci~ is sst at 20~ cotnp~nm each year for 5 years.
*Incentive program for employs will be discussed by saaXegjc planning commi4Zee.
*How long-range planning is parceled out for leadership and guidance.
*It was agreed that citizen committee involvement is helpful.
List of priorities by the Community Development Department is as follows:
In DroC.~.~:
*Transportation Element
*Annexations
*Recycliag Or<li,,pnce
*Hm.tsing Commission
*Bike Parking
*Vacant Lands
*Archeolefy-C, ml 5
*Fordyce $tn~ LID
*Historic Ordinance
*Citizen Involvement
*Oak Street LID
*CLG (Certified LocaJ Gov't)
*New !
*Skiany Street St&ndaxds
*Onz~e Start LID
*Tzansixx'ta~o~ System
*Peziodk: Review
Meeting adjourned 8:55 p.m.
Barban Christensen, City
4