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Home My WebLink About1994-0419 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL April 19, 1994 CALLED TO ORDER Meeting was called to order at 7:03 p.m. in the Council Chambers by Mayor Catherine Golden. Councillors Laws, Reid, Acklin, Winthrop and Arnold were present. Councillor Hauck was absent. APPROVAL OF MINUTES Minutes of the Regular meeting of April 5, 1994 were accepted as presented. SPECIAL PRESENTATIONS AND AWARDS 1. Proclamation of "Volunteer Recognition Week" for April 17- 23, 1994. Mayor Golden read the proclamation. Councillor Hauck arrived at meeting at 7:12 p.m. Presentation of James M. Ragland Memorial "Volunteer Spirit" Community Service Award. Mayor Golden presented the first annual award to Frank d'Entremont. Mrs. Mary Ragland was presented with a framed photograph of James M. Ragland. Retired Police Chief Vic Lively spoke to Mayor and Council to praise Frank d'Entremont and his selection for the award. Frank d'Entremont thanked Mayor and Council for his selection to receive the award. CONSENT AGENDA 1. Minutes of boards, commissions and committees. 2. Monthly departmental reports - February, March, 1994. 3. Set public hearing on the proposed vacation of a portion of Clark Street for May 17, 1994. 4. Memorandum from Finance Director regarding update f Capital Improvement Plan. 5. Memorandum from Director of Public Works on Update of Wastewater Plant Sludge Disposal/Facility Plan. 6. Liquor license application from Joanne and Donald Anderson dba/Ashland Hills Star Mart for an establishment located at 2495 Ashland Street. Councillor Reid requested item #5 be moved to New Business. Councillors Acklin/Reid m/s approval of items #1, 2, 3, 4 and 6. Voice vote all AYES. (r:Minutes\4-19-94.min- page l) PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). No response. NEW AND MISCELLANEOUS BUSINESS: 1. Confirmation of Mayor's appointments to Boards, Commissions and Committees. Councillor Laws/Arnold m/s approval of confirmations. Councillor Acklin requested an Ordinance change for Planning Commission members to be a resident within City limits or within the urban growth boundary. Voice vote all AYES. Letter from Oregon Shakespeare Festival requesting renewal of lease for 25 years. City Administrator Brian Almquist presented letter from OSF Board renewing lease for next 25 years. City Attorney Nolte stated OSF needs only to notify City. The fee paid for the 25-year lease is $1.00. Councillor Laws asked if City parking lot on Hargadine Street was included in property of lease. Almquist will check with OSF. Request by Councillor Acklin to discuss the merit of an advisory vote on sewage treatment upgrade options. Councillor Acklin presented her request to Council. Councillor Hauck stated there was no DEQ deadline date currently. Councillor Laws stated he was in favor of presenting this issue to people via advisory vote. Councillor Arnold stated the idea was good and the first vote should be on what the measure will be. 4o Report from Ad Hoc Space Needs Committee. Committee Chairperson Ron Roth presented majority report from Committee. Reviewed some details in the Minority Report. Councillor Winthrop asked Committee for space needed estimates, square footage costs, total estimate costs, etc. for suggestions in majority report. Ron Thurner, 1170 Bellview Avenue, read his comments to Council questioning committee's report. He asked for space needs estimate and forecast of future costs. Due to lack of findings in the report, he felt the report should not be used for public hearing information. (r:Minutes\4-19-94.min- page 2) Terry Skibby, 611 Beach Street, spoke in favor of majority report from Committee. Rick Vezie, Vezie & Associates, advised Council that cost estimates would not be available until bids were received. Michael Bingham reviewed minority report to Council. John Fields reviewed majority report with Council advising Council it was imperative to upgrade city hall building to ADA and seismic standards. Fields said that Hillah Temple property was a favorable choice. Michael Donovan, 1120 Beswick Way, spoke to clarify that City Hall was not being moved from downtown. Two departments were being considered to be moved. Other major city functions will remain in downtown plaza. Councillors Arnold/Reid m/s accept majority and minority reports. Voice vote all AYES. Parks/Recreation Commission request for approval to acquire land as part of the Open Space/Park Land Acquisition Program. Councillors Hauck/Winthrop m/s place item on agenda. Mayor read letter from Parks/Recreation Commission. Director of Parks/Recreation Ken Mickelsen reviewed purchase proposal. Councillors Hauck/Reid m/s to accept proposed purchase plan from Parks/Recreation Commission. Voice vote all AYES. Consent Agenda #5--Update-Wastewater Plant Sludge Disposal/Facility Plan. Director of Public Works Steve Hall reported that improvements to sludge disposal had gone better than expected. Councillor Reid requested information be distributed to citizens through Quiet Village newsletter mailing and public library. (r: Minutes\4-19-94.min - page 3) OTHER BUSINESS FROM COUNCIL MEMBERS Fire Chief Keith Woodley presented memorandum to Council on Earthquake Disaster Drill on Wednesday, April 13, 1994. Woodley will present full report at May 3 Council meeting. ADJOURNMENT Meeting was adjourned at 9:15 p.m. J~a~ ~// .I~.~ e~ de Nan E. Franklin, R cot r (r:Minut~s\4-19-94.min - page 4)