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Home My WebLink About1994-0503 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 3, 1994 CALLED TO ORDER Meeting was called to order by Mayor Golden at 7:03 p.m. in the Council Chambers. Councillors present were Laws, Reid, Hauck, Winthrop, Acklin and Arnold. APPROVAL OF MINUTES Minutes of the Regular meeting of April 19, 1994 were accepted as presented. SPECIAL PRESENTATIONS AND AWARDS Mayor Golden read the following proclamations: 1. Proclamation of week of May 8-14 as "National Historic Preservation Week". 2. Proclamation of week of May 15-21 as "National Public Works Week". CONSENT AGENDA 2. 3. 4. 5. Minutes of boards, commissions and committees. Monthly departmental reports - March, 1994. City Administrator's monthly report. Quarterly Financial Report for period ending March 31, 1994. Memorandum from Public Works Director regarding ODOT hearing on Statewide Transportation Improvement Program 1995-98. Memorandum from Public Works Director concerning status of DEQ revolving loan fund application. Approval of request to cut pavement on Patterson Street at Poplar Place. Letters from Oregon Department of Transportation regarding grant awards from Hwy. 66 Area Plan and Historic District Infill Strategy approval. Approval of Mayor's appointment of Shelly Simmons to the Tree Commission, Don Ferguson to the Forest Lands Commission and Betty Seymour to the Senior Program Board. Councillors Hauck/Winthrop m/s approval of Consent Agenda. Voice vote all AYES. ~r: MinutesX5-3-94.min - pg. 1) PUBLIC HEARINGS Assessments for Railroad Park Local Improvement District (City of Ashland is the only owner to be assessed.). Public Hearing was opened by Mayor. There was no public testimony. Public Hearing was closed. Resolution was brought forth and read by Mayor. Councillors Laws/Reid m/s adoption of Resolution 94-28. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. Assessment for Tolman Creek Road traffic signal Local Improvement District. Director of Public Works Steve Hall reviewed LID assessment process which was begun in 1991. Final assessment was determined to be 30% less than the original assessment. Public Hearing was opened. Zach Brombacher of IPCO at 640 Tolman Creek Road, spoke in opposition of assessment on his property. Zach asked for assurance that all assessments would be collected by City. Director of Finance Jill Turner explained assessment collection process and assured Council all assessments are collected by City. Estelle Richards, 463 Tolman Creek Road, spoke in opposition of assessment on her property. Estelle read letter to Council and distributed a letter she had submitted for publication by the Daily Tidings. Vicki Neuenschwander, 455 Tolman Creek Road, admonished Council for having assessment letters prepared prior to Public Hearing. Council advised Vicki the assessment amounts could be adjusted pending decision by Council after Public Hearing. Public Hearing was closed. Council held discussion on returning SDC contribution to original amount. Councillors Reid/Hauck m/s to return SDC's to original amount and recompute assessment accordingly. Voice vote: Laws, Reid, Hauck, Winthrop YES; Acklin and Arnold NO. Resolution was read. Councillors Arnold/Hauck m/s to adopt Resolution 94-29 as adjusted. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. (,': Minutes\5-3-94.min - pg. 2) PUBLIC FORUM No response. UNFINISHED BUSINESS Report by Fire Chief Woodley on Community Emergency Management Exercise held on April 13, 1994. Chief Woodley presented report. Mayor Golden commended Chief Woodley and EOC staff for the exemplary job that was done during the exercise. Chief Woodley reviewed summary items of report. Councillors Laws/Winthrop m/s approval of report and direct staff to carry out summary recommendations. Voice vote all AYES. Continue discussion on recommendations from Ad Hoc Space Needs Subcommittee. Councillor Arnold discussed assigning Community Development Director John McLaughlin the task of procuring the necessary data to determine the amount of space needed, comparative costs for alternatives recommended by Ad Hoc City Hall Space Needs Committee, and to authorize engineering study of seismic retrofit of present City Hall structure. Councillor Laws stated the information on comparative costs and the amount of space needed had been presented previously. Councillor Arnold stated he wanted study to proceed. Mayor and Councillors Laws and Winthrop will meet further with John McLaughlin. Councillors Acklin/Winthrop m/s to assign tasks to John McLaughlin. Voice vote all AYES. NEW AND MISCELLANEOUS BUSINESS Appointment of Council representative to Southern Oregon Economic Development District (SOEDD). City Administrator Brian Almquist asked for a Council volunteer to represent City at SOEDD. Councillor Hauck volunteered. (r:Ntinutcs\5-3-94.min - pg. 3) ORDINANCES, RESOLUTIONS & CONTRACTS Reading by title only of "A Resolution setting police special service fees and other related fees pursuant to the Ashland Municipal Code 3 and repealing Resolution no. 91- 07." Councillor Reid asked that Parade Permit fee of $10.00 be removed. Councillor Arnold agreed. Councillors Laws/Hauck m/s adoption of Resolution 94-23 as amended. Roll Call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. Reading by title only of "A Resolution establishing a filing fee for street and alley vacations." Councillors Hauck/Laws m/s approval of Resolution 94-24. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. Reading by title only of "A Resolution accepting the organization chart of the Rogue Basin Watershed Steering Committee and Bear Creek Watershed Council and Bylaws of the Bear Creek Watershed Council and authorizing City participation." Councillors Laws/Reid m/s adoption of organization chart, bylaws and City participation in Resolution 94-25. Voice vote all AYES. Reading by title only of "A Resolution changing the name of Madrona Place to Terrace Street within the City Limits of the City of Ashland." Councillors Winthrop/Arnold m/s approval of Resolution 94-26. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. Reading by title only of "A Resolution levying special benefit assessments in the amount of $197,195 for assessments for a public park in the Railroad Park Local Assessment District formed by Ordinance 2963, to be included in Assessment District no. 66." Brought forward under Public Hearing #1. (r: Minutcs\5-3-94.min - pg. 4) Reading by title only of "A Resolution dedicating property within the greenway for park purposes pursuant to Article XIX, Section 3, of the City Charter." Councillors Arnold/Laws m/s approve Resolution 94-27. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. OTHER BUSINESS FROM COUNCIL MEMBERS Councillor Winthrop advised Councillors that Growth Management workshop scheduled for May 4, begins at 7:30 a.m. in Medford. Councillor Acklin promoted the City Band Fundraising Telethon scheduled for Cable Access Channel 9 on Thursday, May 5, to raise funds for the City Band's trip to our sister city in Guanajuato, Mexico. Councillor Laws reminded Council of Neighborhood Planning meeting for Strawberry Lane neighborhood scheduled for Thursday, May 5, in the evening at the Calvin Hall of the First Presbyterian Church on Walker and Siskiyou. ADJOURNMENT Meeting was adjourned at 8:30 p.m. Nan E. Frankl in, Recorder Catherine M. Golden, Mayor ( r: Minutes\5-3-94 .rain - pg. 5)