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HomeMy WebLinkAbout1994-0621 REG MIN MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 21, 1994 CALLED TO ORDER The meeting was called to order at 7:08 p.m. by Mayor Golden. Councillors Reid, Winthrop, Lawsi. and Arnold were present. Councillors Acklin and Hauck were absent. Councillor HauCk~ved at. 7 i~o: p: m.~ APPROVAL OF MINUTES Councillor Winthrop corrected motion under item #4 of New and Miscellaneous Business to reflect tha~ crosswalk from Sherman to Wightman would not be painted in a block' con~gurationL~ The Minutes.of the Regular Meeting of June 7, 1994 were then accepted as amended. CONSENT AGENDA 1. Minutes of Boards, Commitions and Committees. 2. Monthly departmental reports - May, 1994. 3. Authorization for Mayor and Recorder to sign easement relocations at.; Ashland Mu~cipal Airport. 4. Approval of Disadvantaged Business Enterprise (DBE) Policy at Ashland.~'Municipal Airport, 5. Approval of City of Ashland Operating Plan for Electrical Program. 6. Memorandum from Public Works Director; regarding sli~dge dispeland odor con~l~te. 7. Authorization for Mayor and Recorder to sign renewal of contr~t ;~ith O~egon income heating assistance. ~ ~:~ ;!': 8, Memorandum from City Admini~rator regarding engineering study of City Hall for earthquake protection. Items #3, 6, 7, and 8 were moved from Consent Agenda to New and Miscellaneous Business. Itetni#5;was moved to Ordinances, Resolutions and Contracts. Councillors Arnold/Reid m/s approval of iterns~'//?!,2i4~ Voice vote all AYES. PUBLIC HEARINGS 1. PA//94-056: Request for Outline Plan, Final Plan and Site Reviewapproval~':fdr'~a:;~,~A~J-unit Performance Standards Development located at 1680 Siskiyou Bou!~rd. ~!~~for zone change from Commercial (C-l) to Multi-Family Residential' ~-~Yi;~Compreh~?Pian Designation: Commercial; Zoning: C-l; Assessor's Map #: 15AB; Ta~'Lot: 8~00 (A~l$~nt: Don Greene). I~ · Mayor Golden outlined Land Use Public Hearing pr~ocedures~ ..Ex ~:, Councillor .R~t~made a. site :yisit. Councillors Laws and Arnold drove by the site. ' i ~'~ ~ .-~.~: ~-'~---',~'" . ~, Public hearing was opened at 7:20 p.m. - ; Senior Planner Bill Molnar presented informationon requests. P,.l~$'Co~ission has ~~r~l..~uests and recommended approval with 13 condition~:::iC~onctifi{;~, 1 ~:~16' ~ide:~c~'~i'~ '~( ' archeological survey to be made at the rear of the site.: (~bU~ill~r,--~rop askedi~~,0nal; (r:6-21-94.min pg. 1) ':ondition be added to include language that 3 of the 9 units will meet Affordable Housing guidelines adopted by Resolution. Applicant Don Greene, 375 Normal Avenue, advised Council that he had met with neighbors who were in favor of the re-zoning. Applicant requested that the pedestrian walkway noted in Condition 13 not be dedicated to public easement. This would allow the Owners' Association more control over the area. Those speaking in favor: Brent Thompson, PO Box 201, spoke in favor of the requests. He was in favor of releasing the condition of the dedicated pathway and allowing the applicant to retain control of pathway. No one spoke in opposition. Council discussed dedication of pedestrian walkway issues. If public, ADA compliance may be mandatory. Important to provide public with connecting walkways between neighborhoods. Should focus on how to make pedestrian walkways accessible to public. In rebuttal, Applicant asked that Council consider exempting ADA compliance if pedestrian walkway is not dedicated to public easement. Public hearing was closed at 7:58 p.m. Councillors Winthrop/Laws m/s adopt PA#94-056 with 14 conditions proposed in staff addendum, adding one condition to include wording that 3 of the 9 units will be covered under the Affordable Housing Ordinance. Roll call vote: Laws, Reid, Hauck, Winthrop YES; Arnold, NO. Motion passed. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). No one spoke. NEW & MISCELLANEOUS BUSINESS Consent Agenda item//7. Authorization for Mayor and Recorder to sign renewal of contract with Oregon Heat for low income heating assistance. City Administrator Brian Almquist reviewed the contract. Councillor Hauck requested language be included in Agreement stating program would be administered from Ashland. Councillor Laws suggested the program be handled by the City with Senior Program staff administering the requests. Almquist noted problems with duplicate assistance payments occurring in the past. By keeping the disbursements under the jurisdiction of one entity, duplications are minimal. John Williams of ACCESS advised Council that it is best to have one agency handle assistance requests and payments. However, he reported that it would be possible to keep the assistance process within the City of Ashland and Access would offer their support to our City staff. (r:6-21-94 .rain pg. 2) Senior Program Director Sharon Laws reported that the Senior Program Board had not yet been approached with the plan to administer this assistance program, however, she would be able to review the proposal with them soon. No action was taken by Council on Oregon HEAT agreement renewal. Council requested Staff return with their proposal and recommendations on an in-house program. Acceptance of supplementary reports from Wastewater Plant consultant on wetlands and soil treatment systems. Director of Public Works Steve Hall presented memorandum requesting Council' s acceptance of letter reports from consultants, finalize the Facility Plan, and select a date and time for a study session. Laws/Amold m/s to have staff gather the information that is not yet available and present at the July 5 meeting. A study session may be set at that time. 2. Set date for Study Session for sewage treatment options (suggested: 6/23, 6/28 or 6/30). See item 1' above. Authorization for Mayor and Recorder to sign easement relocations at Ashland Municipal Airport. Discussion was held on assigning priorities to selling water outside City limits vs. need for easement relocation. Council concemed that precedent will be established for future water sales to properties outside City limits. Director of Public Works Steve Hall advised Council that future development plans of airport property depend on development along established easement to Ward's properties. Councillor Laws stated the City's water conservation plan was developed with anticipated growth figures, but did not anticipate selling water to outside properties. Councillor Reid stated City would have no control over how much water was used by the properties outside City Limits and would allow requests by others. Councillor Arnold stated it was important not to extend water rights unless it was a particularly extreme case. Mayor Golden stated the future development of the airport is important, but we should not sacrifice City residents' water. Hall outlined a rough sketch of the proposed easement relocation and stated that if the proposal was not accepted by Council, the City would probably proceed with condemnation procedures on the present easement. Future plans would include airplane tie-downs being installed along the current easement which is an unpaved, gravel road. The undeveloped parcel next to Ward's properties will include a paved easement road. Hall said timing was important due to an FAA grant for the development being released in October with bids needing to be received within 45-60 days of the grant award. Council requested staff to pursue other avenues, including condemnation process. (r:~21-94.min I~. 3) Memorandum from Public Works Director regarding sludge disposal and odor control update. Director of Public Works Steve Hall reviewed the information contained in his memorandum. Councillor Reid asked if he had information on a product called Rock Flour. Hall stated he was still investigating the product. An advertisement has been run for sludge disposal sites and one individual has responded. That person still needs DEQ approval before the City will be able to dispose sludge at that site. Memorandum from City Administrator regarding engineering study of City Hall for earthquake protection. City Administrator Brian Almquist reported to Council that 3 bids had been received on the RFP. Information from the study should be ready by August. Councillor Laws stated the same information should be gathered on Hillah Temple, too. Almquist stated that had not been part of the RFP, but he would explore that with Miller-Gardner, Inc. ORDINANCES, RESOLUTIONS & CONTRACTS 1. Second reading by title only of "An Ordinance amending Chapter 6.28 of the Ashland Municipal Code with respect to taxicab license investigation and inspection fees." Councillors Arnold/Hauck m/s adoption of Ordinance No. 2735. Roll call vote: Laws, Reid, Hauck, Winthrop, Arnold YES. Second reading by title only of "An Ordinance _amending Chapter 14.06 of the Ashland Municipal Code regarding water curtailment measures." Councillors Hauck/Arnold m/s adoption of Ordinance No. 2736. Roll call vote: Laws, Reid, Hauck, Winthrop, Arnold YES. 5 First reading by title only of "An Ordinance establishing a Municipal Electrical Program for the Admini~ration and Enforcement of the Electrical Code." Councillors Arnold/Hauck m/s passage to second reading. Roll call vote: Laws, Reid, Hauck, Winthrop Arnold YES. Consent Agenda Item #5 moved here. Approval of City of Ashland Operating Plan for Electrical Program. Councillors Hauck/Laws m/s adoption of Resolution No. 94-39. Roll call vote: Laws, Reid, Hauck, Winthrop, Arnold YES. (r:6-21-94 .min pg. 4) First reading of "An Ordinance amending the franchise with TCI Cablevision regarding PEG access feeI'. City Administrator Brian Almquist advised Council of suggested amendment to Ordinance requested by TCI Cablevision. Councillors Laws/Winthrop m/s passage to second reading. Roll call vote: Laws, Reid, Hauck, Winthrop, Arnold YES. Councillors Arnold/Hauck m/s amend Ordinance to change effective date to August 1 and add an emergency clause. Roll call vote: Laws NO, Reid, Hauck, Winthrop, Arnold YES. Reading by title only of "A Resolution amending the sewer rate schedule adopted in Resolution 94.03 by providing a sewer rate for commercial, industrial and governmental users who do not receive City water." Councillors Arnold/Reid m/s approval of Resolution 94-40. Roll call vote: Laws, Reid, Hauck, Winthrop, Arnold YES. 6. Reading by title only of "A Resolution transferring appropriations within the 1993-94 Budget." Councillors Arnold/Hauck m/s adoption of Resolution No. 94-41. Roll call vote: Laws, Reid, Hauck, Winthrop, Arnold YES. Reading by title only of "A Resolution amending the Pay Plan for Management and Confidential employees for Fiscal Year 1994-95." Councillors Arnold/Reid m/s passage of Resolution No. 94-42. Councillor Laws declared himself having a possible conflict of interest. Roll call vote: Reid, Hauck, Winthrop, Arnold YES. Laws abstain. Reading by title only of "A Resolution regarding membership in the City/County Insurance Service Trust property self-insurance pool." Councillors Arnold/Hauck m/s adoption of Resolution No. 94-43. Roll call vote: Laws, Reid, Hauck, Winthrop, Arnold YES. OTHER BUSINESS FROM COUNCIL MEMBERS 1. Winthrop asked for group in audience to discuss their issue. Daniel Rueff stated he wanted to talk to Council about the safety of Ashland children. Councillors Winthrop/Laws m/s to place item on agenda. Voice vote: Laws, Reid, Winthrop AYES; Arnold NO; Hauck absent. (r:6-21-94 .rain pg. 5) Daniel Rueff read a statement to Council describing incidents that occurred recently in Lithia Park and the Plaza involving youth from Ashland and a barbecue he held on the Plaza that was interrupted by Police and Fire employees encouraging them to extinguish the barbecue fires. Councillor Winthrop requested a report on the incidents from Captain Daymon Barnard who was in the audience. Councillor Laws stated he felt this was an administrative issue and should be handled as such by Mr. Rueff and not discussed in Council forum. Councillor Arnold stated that the laws implemented by the Police Department are issues the Council deals with and the Council has a duty to inquire into it further. Mayor Golden suggested the Police Department have an opportunity to prepare their responses to Mr. Rueff's statements. Susan Reid reiterated the change of time for the next Council meeting on Tuesday, July 5, from the normal time of 7:00 p.m. to 5:00 p.m. to accommodate the Grand Opening ceremonies of the Pacific Northwest Museum of Natural History. ADJOURNMENT Mayor Golden adjourned the meeting at 10:00 p.m. Nan E. Fr'~nklin, Recorder "C~therin~ M. Golden, Mayor (r:6-21-94.min pg. 6)