HomeMy WebLinkAbout1994-1206 REG MINMINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 6, 1994
CALLED TO ORDER
The meeting was called to order by Mayor Golden at 7:00 p.m. in the Civic Center
Council Chambers.
ROLL CALL
Councillors Laws, Reid, Hauck, Acldin, Winthrop were present. Councillor Arnold was
absent.
APPROVAL OF MINUTES
The minutes of the Regular meeting of November 15, 1994 were accepted as presented.
SPECIAL PRESENTATIONS AND AWARDS
1. Mayor's proclamation of Saturday, January 7, 1995 as "Christmas Tree
Recycling Day in Ashland".
2. Mayor's proclamation of December as "National Drunk and Drugged Driving
Prevention Month".
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports ~ October and November, 1994.
3. Mayor's appointment of Ron Bass to Planning Commission for term expiring
April 30, 1997.
4. Liquor license application from Dragonfly Bistro, Inc., 70 Water Street (Ann,
Robert and Guy Clouse, applicants).
Councillors Winthrop/Acklin m/s approval of Consent Agenda. Voice vote all AYES.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3
minutes per speaker and 15 minutes total).
No comments.
UNFINISHED BUSINESS
1. Update by Councillor Winthrop on discussions with DEQ regarding Wastewater
Treatment Plant upgrade.
Councillor Winthrop presented information from meetings and discussions with DEQ
representatives, City staff, and project engineers. DEQ has prepared a Mutual Agreement
and Order (MAO) for Council consideration. Councillor Winthrop introduced two DEQ
(r: Minutes\ 12-6-94 .rain) pg. 1
representatives: Jon Gasik, Sr. Engineer of Water Quality, DEQ in Medford, and Gary
Arnold, Non-point Source Specialist, DEQ in Medford. Gasik advised the MAO is a
boilerplate prepared by DEQ. City Attorney Paul Nolte reviewed MAO with Council.
Nolte noted his concern with process allowing DEQ to inspect and find violation by City
without notice and/or benefit of hearing prior to penalty fee being imposed for non-
compliance. Nolte believes this MAO waives any right City may have regarding fines,
violations and/or hearings.
Council requested responding to DEQ with our concerns regarding the MAO and the
DEQ timetables. Council requested staff prepare further information and return to
Council at December 20, 1994 meeting.
NEW AND MISCELLANEOUS BUSINESS
1. Letter from Ashland Sanitary Service requesting that Mayor appoint a Council
Committee to review proposed rate increase.
Councillors Reid, Acklin, and Arnold were appointed to the Committee.
2. Letter from Ashland Community Hospital requesting Council approval of capital
improvement expenditures.
Hospital Administrator Jim Watson reviewed the request with Council.
Councillors Laws/Hauck m/s approval of request. Voice vote all AYES.
3. Acceptance of audit report for Fiscal Year 1993-94.
Director of Finance Jill Turner presented audit report and report to management letter
from auditors Coopers & Lybrand. Councillor Reid suggested early Budget Committee
meetings to familiarize members with audit report. Councillor Laws noted the reference
made to the continuing internal control issues in the Municipal Court accounting controls.
Councillors Laws and Winthrop requested a written report be prepared by the December
20 meeting to update Council on changes made in Municipal Court accounting controls.
Councillors Acklin/Hauck m/s acceptance of report. Voice vote all AYES.
4. Notification of proposed logging operation on north Ashland viewshed.
Public Works Administrative Assistant Pare Barlow presented information to Council on
the permit received from the Department of Forestry. Barlow used aerial photos and
transparencies to indicate the approximate area impacted by the planned operation. Forest
Commission Chairperson Bill Robertson discussed the possibility of purchasing the
property in question. Robertson stated private ownership has the advantage to receive
funding assistance for forest management that is not available to municipalities.
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No action was taken on the Ordinance.
2. Reading by title only of "A Resolution of intention to provide for improvements
to Ann and Clinton Streets and setting a public hearing".
Councillors Hauck/Winthrop m/s adoption of Resolution 94-66. Roll call vote: Laws,
Reid, Hauck, Acklin, Winthrop, YES. Motion passed.
3. Approval for Public Works Director to sign agreement with DEQ on completion
of facilities plan for Wastewater Treatment Plant.
No action was taken.
4. Reading by title only of "A Resolution declaring canvass of the vote and Mayor's
Proclamation on the election held on November 8, 1994".
Councillors Laws/Acklin m/s adoption of Resolution 94-67. Roll call vote: Laws, Reid,
Hauck, Acklin, Winthrop YES. Motion passed.
5. Reading by title only of "A Resolution authorizing the acquisition of property for
the purpose of construction of the Central Ashland Bikepath".
City Attorney Nolte advised Council there was a typographical error in Section of the
proposed Resolution. Nolte noted that if Council approved Resolution tonight, he would
correct Resolution.
Councillors Reid/Hauck m/s approval of Resolution 94-68. Roll call vote: Laws, Reid,
Hauck, Acklin, Winthrop YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
1. Councillor Winthrop referred to a letter from him via RVCOG requesting Council
attendance at RVCOG Growth & Livability Project meeting on December 14. He
encouraged attendance by all elected officials.
2. Councillor Reid encouraged the implementation of early Budget Committee meetings
prior to the regular Budget Committee meeting schedule.
ADJOURNMENT
The meeting was adjourned at 9:30 p.m. to Executive Session.
Nan E. Franklin, Recorder
Catherine M. Golden, Mayor
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