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Home My WebLink About1994-1220 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL December 20, 1994 CALLED TO ORDER The meeting was called to order at 7:00 p.m. in the Civic Center Council Chambers. ROLL CALL Councillors Reid, Hauck, Acklin, Winthrop and Arnold were present. Councillor Laws was absent. APPROVAL OF MINUTES The Minutes of the Regular meeting of December 6, 1994 were accepted as presented. SPECIAL PRESENTATIONS AND AWARDS 1. Certificate of Appreciation to Councillor Pat Acklin. 2. Certificate of Appreciation to Councillor Phil Arnold. 3. Certificate of Appreciation to City Recorder Nan E. Franklin. Mayor Golden read the Certificates of Appreciation and presented gifts from the Council to Councillors Pat Acklin and Phil Arnold and City Recorder Nan Franklin. CONSENT AGENDA 2. 3. 4. Minutes of Boards, Commissions and Committees. Monthly departmental reports - October and November, 1994. City Administrator's Monthly Report - November, 1994. Confirmation of Mayor's appointment of Richard L. Whitall and Vince James to Tree Commission to fill vacancies in terms expiring April 30, 1996. Councillors Acklin/Arnold m/s approval of Consent Agenda items. Voice vote all AYES. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). No one spoke. /r:Minutes\12-20-94.min) - pg.l UNFINISHED BUSINESS 1. Approval of Mutual Agreement and Order on completion of facilities for Wastewater Treatment Plant. Discussion on policy paper and goals and objectives for wastewater treatment plant. Councillor Winthrop reviewed status of MOA discussion with Council. He suggested approval of the DEQ's revised MOA. The several options being reviewed by Council could be explored and a decision reached soon. Councillor Winthrop also reviewed his proposal to establish a Review Committee to make recommendations to the Council and explanations to support their recommendations. Ron Roth, 6950 Old Hwy 99 S, reviewed data he presented to Council on Bear Creek flow averages provided by the USGS gauge. He requested a fish count be done. Roth requested Council review DEQ standards in relation to their appropriateness to the Ashland Creek flows. DEQ representatives Jon Gasik and Gary Arnold explained the data used by DEQ to set TMDL standards was based on temperature and nutrient levels rather than flow. Gary Schrodt, 681 Liberty, asked Council to encourage DEQ to adopt wetlands strategy in the document. Carl Oates, 776 Glendale, asked Council to consider transportation costs when deciding which option they will approve. Bill Hicks, 190 Vista, supported Councillor Winthrop's suggestion to establish a committee and encouraged Council to support a basin-wide approach. Klaas VanDePol, 261 Reiten, suggested working on the parts of the whole problem separately and use this data to decide if that may affect the standards accepted by DEQ. Items 1 and 2 will be reviewed by staff and presented again at January 3, 1995 meeting. Councillors Hauck/Reid m/s to approve concept of Ad Hoc Committee suggested by Councillor Winthrop in his memo to council. Voice vote all AYES. Mayor Golden adjourned meeting at 8:55 p.m. to convene Executive Session to discuss a collective bargaining issue. Meeting was reconvened at 9:05 p.m. t l Minutes\12-20-g4 .rain) - pg 2 NEW AND MISCELLANEOUS BUSINESS 1. Request by Airport Commission for approval of 3 hangar sites and lotter selection process for Ashland Municipal Airport. Tabled until 1/3/95 meeting. Memorandum from Recycling Task Force requesting expanded role as a Conservation Commission. Councillors Reid/Arnold m/s to rename the Recycling Task Force the Conservation Commission and expand the issues and duties the Commission would deal with in its new capacity. 3. Recommendation on proposed rate increase by Ashland Sanitary Service, Inc. City Administrator Brian Almquist reviewed recommendation. Gary Rigotti, co-owner of Ashland Sanitary Service, advised Council that the second can rate will stay the same as the rate for the first can unless Council requests the second can rate be lowered. The second can rate was kept the same as for the first can at Council's suggestion in 1990 to encourage Ashland citizens to recycle. Councillors Reid/Acklin m/s approve proposed rate increase. Voice vote all AYES. 4. Oral report by Director of Finance on City of Ashland investment policies. Director of Finance Jill Turner reviewed city's portfolio of investments. Councillor Reid asked that Council explore making local investments during the Goal Setting Session. Councillor Winthrop asked for Turner to report on accounting controls being implemented in Municipal Court. Turner advised a report would be prepared for the January 3, 1995 meeting. 5. Staff report on water supply and status of Conservation programs. Conservation Manager Dick Wanderscheid reviewed staff report. Conservation measures in place now are making great differences in savings of water usage, especially during drought years. Wanderscheid advised that weather conditions will continue to place Ashland in "water-short" years. He described some new programs that will be looked at more closely in the future. Councillor Winthrop requested the new rainfall data be used to re-evaluate the water usage projections. Councillors Winthrop/Reid m/s to extend meeting past 10:00 p.m. Voice vote all AYES. t l: Minulcs% 12-20-94 .rain) - pg .3 Mayor Golden turned meeting over to Council-President Acklin at 10:02 p.m. Councillor Reid requested staff look at SRC report data and compare to data presented in Figure 3 of the Water Supply/Conservation Status Report. Wanderscheid stated he did not believe staff would be able to make comparison. Councillor Acklin stated this matter could be dealt with in the Goal Setting Session. Councillor Winthrop suggested this item be discussed further at Goal Setting Session. Councillors Hauck/Reid m/s to place extension of Firefighters' contract on agenda. Councillors Hauck/Winthrop m/s to extend current Firefighters' contract to expire June 30, 1997. Voice vote all AYES. Councillor Winthrop explained that this motion would bring all employment agreements on an equal basis for length of contract period. , Appointment of City Council representative to the Medford Water Reclamation Project steering committee. Councillor Hauck volunteered to be the representative. Council agreed. Request by City Administrator to proceed with elevator project at City Hall in cooperation with Oregon Shakespeare Festival. City Administrator reviewed his request and requested Council authorization to proceed. Councillor Reid/Arnold m/s to authorize request. Voice vote all AYES. Almquist noted for the record that there will be some modifications to the alleyway and walkway in this project area that will be brought to the Council at the January 3, 1995 meeting. Almquist was asked by Allan Sandler to clarify this at tonight's meeting. ORDINANCES, RESOLUTIONS & CONTRACTS 1. First reading of "An Ordinance amending Section 3.08.080(E) of the Ashland Municipal Code to meet requirements of Federal Tax Code for employee contributions/br retirement." Councillor Hauck/Arnold m/s to second reading. Roll call vote: Reid, Hauck, Acklin, Winthrop, and Arnold YES. Motion passed. Reading by title only of "A Resolution authorizing City Administrator to take necessary action to meet reuirements of Federal Tax Code to exclude from taxation employee contributions to PERS." !1:Minulcs'l12-20-94 .rain) - pg.4 Councillors Arnold/Reid m/s adoption of Resolution 94-69. Roll call vote: Reid, Hauck, Acklin, Winthrop, and Arnold YES. Motion passed. Reading by title only of "A Resolution authorizing signatures for banking services on behalf of the City of Ashland." Councillors Arnold/Hauck m/s adoption of Resolution 94-70. Roll call vote: Reid, Hauck, Acklin, Winthrop, and Arnold YES. OTHER BUSINESS FROM COUNCIL MEMBERS None. ADJOURNMENT 10:25 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor (i : MinulcsXl2-20 94.rain) ~ pg.5