Loading...
HomeMy WebLinkAbout1999-160 Contract - Carollo Engineers ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) 20 E Main St. Ashland, Oregon 97520 (541) 488-6002 FAX: (541) 488-5311 CONSULTANT: Carclio Engineers Address: 5100 SW Macadam, Suite 440 Portland, OR 97201 Telephone: (503) 227-1885 FAX: (503) 227-1747 AGREEMENT DATE: August 2, 1999 I[3. BEGINNING DATE: August 2, 1999 114. COMPENSATION:S13,500 113. COMPLETION DATE:December 31, 1999 IT1- SERVICES TO BE PROVIDED: Water system modeling per Exhibit A (attached). ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1. Atl Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2 Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon. are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. 5 Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments. or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9 Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656,017. 10. insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability. professional errors and omissions, products and completed operations and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $I 00,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11 Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CITY OF ASHLAND: BYD~in~/anceJ--~ Purchase Order # Fed. ID # ~ (::::)/.JJ.~ ~/oO~ '0~2--2- ~-- (for a~ purposes only) Coding~ CITY OF ASHLAND PERSONAL SERVICES CONTRACT < 15,000 (p:fo~s~a-sh~ps.~)(rev'd 7~3) EXHIBIT A SCOPE OF SERVICES ASHLAND WATER SYSTEM HYDRAULIC CAPACITY MODELING PURPOSE The City of Ashland's (City) "high" pressure zone serves the majority of the higher elevation lands in Ashland and is fed directly from Crowson Reservoir. The "high" zone is split by Lithia Park with the western portion of the zone fed by a 24 -inch line which crosses the park. The easterly portion is fed by a 20-inch line along Ashland Street and a 16- inch line which follows the Talent Irrigation District Canal. Water for the "southeast high" zone is supplied through a pump station located on the 16-inch line. The pump station lifts the water to the Alsing Reservoir which is located approximately 100 feet higher than Crowson Reservoir. Crowson Reservoir is fed by a 24-inch line which connects the reservoir to the water treatment plant. This 24-inch line is the only connection between the water source and the entire distribution system. The City wants to take Crowson Reservoir off line for maintenance. Since all flow from the water treatment plant passes through Crowson Reservoir, the City has been unable to take the reservoir offiine without having an adverse impact on the City's water supply. The purpose of this study and modeling effort is two-fold: Find the best option for isolating Crowson Reservoir and maintaining water supply to the City. Develop the backbone of a new city-wide distribution system model. The "backbone" model will be limited to the 24-inch line between the water treatment plant and Crowson Reservoir and the following distribution mains and interconnected facilities: a. The 24-inch pipeline from Glenview Drive (connects to the 24-inch line from the treatment plant to Crowson) b. The Ditch Road pump station and the 10-inch supply line to Strawberry Reservoir. c. Strawberry Reservoir d. The 24-inch, 20-inch, and 10-inch pipelines on Terrace and Ashland Streets which provide service to northeast Ashland. e. The 16-inch pipeline which parallels the TID ditch and provides service to southeast Ashland and Alsing Reservoir. Expansion of the backbone model to the remainder of the City is not included within this Scope of Services. The "backbone" model can either be expanded by the City or a consultant at a later date. SCOPE OF SERVICES Background Information and System Schematic. Collect the background information needed to develop the model and perform the analyses. This information will be supplied by the City. The required information includes: Design and operational criteria and pump curves for the Hillview Drive Pump Station which lifts water to Alsing Reservoir. C ~MyFibs~WordPeffectdocs~ashtandwaterscope.wpd Lengths, diameters, materials, age and profiles of each of the pipelines to be modeled. Water supply and demand locations, quantities, and pressure (head) requirements. Historical operational data (system flows and pressures). Engineer shall develop a graphic of the backbone of the distribution system showing pipeline diameters, pump station capacity, reservoir elevations, and other critical parameters based on the information described above. It is assumed that the City will provide the necessary information within two weeks of Notice to Proceed. Develop and Calibrate Model The Engineer will purchase H20Net software and develop the backbone computer model for the City. The Engineer will: enter the pipelines. pump station, reservoirs, and demands into the model. run the model and verify the results against historical operational data Calibrate the model by adjusting model parameters such that the model results agree with the operational data. Model Runs and Analysis The Engineer will make model runs to identify possible system operational and/or infrastructure changes needed to take Crowson Reservoir off-line while maintaining water service to the City. Use the computer model to assess the system under this operational scenario. Make improvement recommendations for deficiencies identified through this modeling. Deliverables The Engineer will prepare and submit to the City a draft letter report documenting the model, the analysis, and the findings. The letter report will identify a step-by-step action plan on the recommended approach to taking the reservoir out-of-service. The report will be finalized in response to City comments. The Engineer will deliver the "backbone" model to the City along with manuals, input files and other documentation. Meetings Two meetings between the Engineer and the City is anticipated within this Scope of Services. No presentations are included. OPTIONAL SERVICES Expand H2ONet model to include all water lines within the City 8 inches in diameter and larger. This expansion would include data entry and model calibration. Analyze the distribution system and identify necessary system improvements to address projected water demands for the years 2000, 2010 and 2020. C'%MyFibs\WordPeffectdocs\ashbndwaterscopewpd Develop a phased capital improvements program for the collection system identifying priority projects, capital costs, and a recommended implementation schedule. COMPENSATION The ENGINEER shall be compensated for the work within this Scope of Services, not including the Optional Services, on a time and materials basis in accordance with the attached Fee Schedule. The modeling software shall be purchased by the ENGINEER for the CITY with no mark-up on the purchase cost from the software vendor. The cost of these services shall not exceed $13,500 without written authorization from the CITY. This Scope of Services between the parties listed below is accepted as of the//'7 da of/:/'d(fYrT',,1999. Y CAROLLQ~NEERS, P.C. CITY OF ASHLAND By_ '-L.'/" / By JT"'~(.-f.4L-/----.. REVIEWED AS TO CONTENT: By Content review by Legal review by 3 C:\MyFibs~WordPeffectdocs~ashtandwaterscopewpd CAROLLO ENGINEERS, P.C. FEE SCHEDULE As of March 1, 1999 Podland Oregon Hourly Rate Engineers/Scientists (E/S) E/SI $72.50 E/S II 84.00 E/S III 96.50 E/S IV 109.00 E/S V 117.00 E/S VI 133.50 E/S VII 142.00 E/S VIII 150.50 E/S IX, Principal 159.00 Engineering Aides (EA) EA I 42.75 EA II 44.00 EA III 58.00 EA IV 78.00 EA V 86.00 EA VI 100.00 EA VII 114.00 Engineering Technicians (ET) ETI 42.75 ET II 44.00 ET III 49.75 ET IV 53.00 ET V 61.75 ET VI 78.00 ET VII 86.75 Suppod Staff Office Aides 30.00 Clerical 54.75 Computer Computer Equipment (PC) 12.00 Word Processor (Processing Time) 12.00 CAD (Processing Time) 18.00 Travel and Subsistence at cost Mileage .35/mile Subconsultant Cost + 10% Other Direct Costs Cost + 10% This fee schedule is subject to annual revisions due to labor adjustments. J:,,KMANUAL\FEE~Std\Por99.wpd 1 CITY OF ASHLAND CITY HAL ASHLAND, OREGON 97520 L NOTICE OF TRANSMITTAL TO: DATE: PROJECT: JOB NO.: SUBJECT: AUGUST 23, 1999 WATER SYSTEM MODELING PERSONAL SERVICES CONTRACT THE FOLLOWING ITEMS ARE BEING SENT TO YOU: PLEASE FIND ATTACHED ONE ORIGINAL EXECUTED COPY OF THE PERSONAL SERVICES CONTRACT FOR THE WATER SYSTEM MODELING. ENCLOSED XX UNDER SEPARATE COVER REMARKS: COPIES TO: file Department of Public Works By: Paula Brown Title: Public Works Director (G:dawn\NOT.wpd)