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HomeMy WebLinkAbout1992-1020 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL OCTOBER 20, 1992 CALL TO ORDER: Mayor Golden called the meeting to order and led the Pledge of Allegiance at 7:30 P.M. on the above date in the Council Chambers. Reid, Williams, Acklin, Winthrop, and Arnold were present. Laws was absent. APPROVAL OF MINUTES: The minutes of the Regular Meeting of October 6, 1992 were accepted as presented. SPECIAL PRESENTATIONS & AWARDS: The following proclamations were read: 1) October 24 - November 1, 1992 - ',Red Ribbon Week,, for a drug-free community; 2) October 18 - 24, 1992 - "Unity in Diversity Week,,; 3) October 30, 31 & November 1, 1992 - Recognition of the ,'VietnamVeterans Memorial,,. CONSENT AGENDA: Pulled for discussion were items 5) by Winthrop and 3) by Reid. Acklin moved to adopt the remainder as follows: 1) Monthly Departmental Reports; 2) Appointment of Mayor Golden as voting delegate and Councilor Winthrop as alternate for League of Oregon Cities Annual Meeting; and 4) Airport financial status report. Arnold seconded and the motion carried on voice vote. Concerning 3) Status report on Council Goals for 1992-93, Reid asked if the building moratorium in the Northwest section of town will be lifted when the new water improvements are made in that area. Almquist said it would be, but that other infrastructure improvements will need to be addressed also. On a question from Reid, Almquist said staff input has been obtained during the office space needs study (Goal 6). Reid feels that a budget for newspaper notices of City meetings might further the intent of Goal 7 - Citizen Input. On a question from Winthrop concerning 5) Memo from Dir. of Planning regarding modification of conditions concerning acquisition of Railroad Park, Donna Andrews, SPRR Representative, said SPRR is not willing to wait until July for the park land to be purchased and wants to close by the end of the year. Fregonese reviewed his memo and said DEQ would probably not clear the property until May or June. On a question from Williams, Nolte said if the property is bought and developed in one piece, the City cannot extract the land for the park. Acklin said the parties involved should meet with the City Administrator. Mayor Golden adjourned the meeting to Executive Session at 8:00 P.M. The meeting convened at 8:15 P.M. Williams moved to approve item 3), Winthrop seconded, all AYES on voice vote. PUBLIC HEARING: P.A. 92-097, Zone Change (in accord with mediated settlement) and Comp. Plan Map Change for Mahar property at southwest intersection of Mountain Ave. and Hersey St. near Williamson Way. (City of Ashland, Applicant) Fregonese explained the zone change which locks in densities of R-1-3.5, R-2 and E-1 with no R-overlay. The Public Hearing was opened and John Hassen, 129 N. Oakdale, attorney for Mahar, asked that the Council adopt an ordinance rezoning Regular Meeting - Ashland City Council - October 20, 1992 - P. 1 the property; and thanked the Mayor & Council, Fregonese, McLaughlin and the neighbors for coming to agreement on this issue. Mara Mikalis appreciated the opportunity to be involved in the mediation process. Mark Murphey, 492 Lynn St., also thanked the Mayor & Council, and especially Mike Mahar for his willingness to mediate. Mike Mahar, 1014 N. Riverside, expressed his appreciation also and thanked Mikalis and Murphey for their involvement. Golden thanked Mahar. The Public Hearing was closed and Acklin moved to direct Staff to prepare the Findings and an ordinance to implement the zone change; Reid seconded, all YES on roll call vote. Appeal of Planning Commission,s Denial of P.A. 92-093, request for Conditional Use Permit for traveller,s accommodation at 366 B St, and variance to waive requirement that the structure be 20 years old. Fregonese noted Council's receipt of the record and reviewed the staff report. The Planning Commission denied the application based on the criteria in the ordinance. The public hearing was opened and Doreen Johnson, applicant, 530 Dogwood Way, said the original house was built in the 1800's, was damaged by fire, and the City required demolition of the structure. The proposed project will provide 4 off-street parking places and is within walking distance to downtown. Steve Johnson, applicant, said the intent of the ordinance is to stop small hotel/motel units from being built in that area, and they're willing to work with the Planning Commission on the design. Debbie Whitall, 350 B Street, spoke in support of the project. There being no further testimony from the public, the hearing was closed. Reid, a lodging owner, said the 20-year rule is arbitrary, the City was involved in the demolition of the structure, and she supports the project. Fregonese said the ordinance language should be removed if Council feels it is unfair. Williams suggested denying the appeal and reviewing the ordinance language. Winthrop said he can't justify a variance, and Arnold said the ordinance should be followed. Reid said this is a special situation and promotes small business. Williams moved to deny the appeal and review the ordinance with respect to the 20-year age requirement and Arnold seconded. Williams agreed to amend the motion to include denying the application without prejudice, Arnold agreed and the motion passed on roll call vote with Reid voting NO. NEW & MISCELLANEOUS BUSINESS: Special Council Meeting - Wetlands Treatment Proposal. A request was received from Gary Schrodt, 1287 Oak St., to hold a Special Council meeting on Thursday, October 22, 1992 at 7:30 P.M. concerning wetlands sewage treatment proposal. All Councilors agreed. Request for Waiver of Fire Flow Requirement. Gayle Titus, 1 Hillcrest Drive is proposing to build a guesthouse above her garage. Don Paul, Fire Battalion Chief, recommends denial due to substandard water pressure in that area. The nearest fire hydrant is more than 250' from the proposed structure. Titus said she's willing to participate in the cost of installing a fire hydrant, or will install automatic sprinklers. On a question from Acklin, Fire Chief Woodley said Regular Meeting - Ashland City Council - October 20, 1992 - P. 2 Council can direct staff to amend the ordinance, or deny the request. He said a sprinkling system will not help if a fire occurs outside the building. Arnold suggested exploring the use of non-combustible materials. No further action taken. Long Term Energy Smart Design Assistance Program. Energy Conservation Coordinator Wanderscheid reviewed his memo and said the only substantial changes from the present contract are 1) funds will be available for administration; and 2) a longer contract term. The resolution was read authorizing the Mayor and City Recorder to sign the contract and Arnold moved approval. Williams seconded, all YES on roll call vote. (Reso. 92-51) Local Conservation Plan. Wanderscheid said BPA is asking the utilities to prepare local conservation plans, and he feels that an aggressive conservation strategy makes sense. Acklin moved to authorize staff to move ahead with Strategy 3 as outlined in Wanderscheid's memo, Reid seconded, all YES on roll call vote. Criteria for Evaluation of City Attorney. Council to approve the criteria. It was the consensus of the Ashland Airport Standards. P.W. Admin. Asst. Pam Barlow said the Minimum Standards for the Primary Fixed Base Operator were amended to clarify the duties of the primary FBO, which were somewhat misleading in the previous standards. Winthrop moved approval, Williams seconded, all AYES on voice vote. Hudson Open Space Grant. Nolte said there was a defect in the transfer of the previously accepted open space grant from Jere Hudson, and he hopes to have it corrected by the next Council meeting. Request Concerning Homeless Persons. Councilor Arnold, founder of the Task Force on Homelessness, asked that the City co-sponsor a drive to collect clean sleeping bags and blankets for the homeless with the AICC (Ashland Interfaith Care Community), who deliver care to the homeless. He also requested that a waiver to the transient occupancy tax be enacted for rooms rented to homeless persons. He said this will reduce the tax revenue by approximately $1235 per year, and will provide about 7 more room nights per month. Acklin agreed that both ideas are excellent and moved to authorize Staff to prepare an ordinance amendment. Reid seconded, all AYES on voice vote. PUBLIC FORUM: Steve Willing, owner of the Main Street Laundromat, said his facility has all fully disabled-accessible equipment and staff should consider the impacts of the American Disabilities Act on the sign code. He said staff should also be directed to consider waste by other laundromats, requiring coin-operated machines to be water-efficient in times of water curtailment. ORDINANCES, RESOLUTIONS & CONTRACTS: Amend Title 15 of the A.M.C. Second reading by title only of an ordinance amending Title 15 of the Regular Meeting - Ashland City Council - October 20, 1992 - P. 3 Ashland Municipal Code relating to building and other specialty codes and adding a new Section relating to notices of non-compliance for buildings and occupancies. Williams moved to adopt same, Arnold seconded, all YES on roll call vote. (Ord. 2685) Reoycling Opportunity. Second reading by title only of an ordinance requiring multi-family dwellings to provide tenants and occupants with the opportunity to recycle. Acklin moved to adopt same, Reid seconded, all YES on roll call vote. (Ord. 2686) Sewer Main Connection Exemption. Second reading by title only of an ordinance amending Sec. 14.08.020 of the A.M.C. by exempting existing single-family dwellings from connecting to new sewer mains if such mains are financed through a local improvement district. Acklin moved to adopt same, Winthrop seconded, all YES on roll call vote. (Ord. 26a7) C-l/E-1 Amendments. Second reading by title only of an ordinance completely replacing Chapters 18.32, C-1 Retail Commercial District, and 18.40, E-1 Employment District of the Land-use Ordinance. Acklin moved to adopt same, Winthrop seconded, all YES on roll call vote. (Ord. 2688) Site Design and Use Standards. First reading by title only of an ordinance completely replacing Chapter 18.72 of the Land-Use Ordinance with respect to implementing the recommended programs for commercial development standards. Section 18.72.050 C. was read as amended. Nolte said the words "section 18.72.090" in the first line of Section 18.72.090 should read "section 18.72.080". Arnold moved to second reading, Acklin seconded and the motion passed as follows on roll call vote: Reid, Acklin, Winthrop, and Arnold, YES: Williams, NO. Adopt New Site Design and Use Standards. First reading by title only of an ordinance adopting new Site Design and Use Standards in accord with Section 18.72.080 of the A.M.C. Acklin moved to second reading, Winthrop seconded and the motion passed as follows on roll call vote: Reid, Acklin, Winthrop, and Arnold, YES; Williams, NO. Resolutions Read by Title Only. First reading of an ordinance amending A.M.C. 2.04.090 to provide for reading of resolutions by title only. Arnold moved to second reading and Reid seconded the motion. Winthrop said this is understandable but ill-advised. The motion passed on roll call vote as follows: Reid, Williams, Acklin, and Arnold, YES; Winthrop, NO. Mr. Ashland Assoo. Lease Agreement. Nolte reviewed the modifications to the lease agreement which include 1) converting the trust fund to an agency fund which will allow the M.A.A. Board to deposit and withdraw funds, 2) establishing a restoration fund; 3) providing that all equipment purchased will be in the name of the City; and 4) allowing for payment of the property taxes in installments. Williams moved to authorize the Mayor and City Recorder to sign same, Acklin Regular Meeting - Ashland City Council - October 20, 1992 - P. 4 seconded and the motion passed unanimously on roll call vote. Paradise Lane Electrical Easement. A resolution was read authorizing the Mayor and City Recorder to sign a quitclaim deed for the termination of said easement. Williams moved to adopt same, Reid seconded and the motion passed unanimously on roll call vote. (Reso. 92-52) Boundary Line Agreement - Randy & Laurie Warren, 209 Crowson Rd. Williams moved to authorize the Mayor and City recorder to sign same, Arnold seconded, all YES on roll call vote. OTHER BUSINESS FROM COUNCIL MEMBERS: None. ADJOURNMENT: The meeting adjourned at 10:55 P.M. to October 22, 1992 at 7:30 P.M. in the Council Chambers. Nan E. Franklin City Recorder Catherine M. Golden Mayor (d:\mts\10-20-92) Regular Meeting - Ashland City Council - October 20, 1992 - P. 5