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HomeMy WebLinkAbout1990-0807 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL AUGUST 7, 1990 CALL TO ORDER Mayor Catherine Golden called the meeting to order and led the Pledge of Allegiance at 7:35 P.M. on the above date in the Council Chambers. Reid, Williams, Acklin, Winthrop and Arnold were present. APPROVAL OF MINUTES The minutes of the Regular Meeting of July 17, 1990 were accepted as presented. SPECIAL PRESENTATIONS & AWARDS Captain Michael J. Shannon - A "Resolution in Memoriam" was read in honor of Captain Michael J. Shannon, who was killed on July 20, 1990 while on a relief and rescue mission to assist victims of a massive earthquake in the Phillipine Islands. Captain Shannon was a 1976 honors graduate of Ashland High School. Larry Medinger - was awarded $3,000 for building the most energy efficient home in Climate Zone 1, which includes all of Oregon and Washington west of the Cascade Mountains. Dick Wanderscheid & Stu Smith - received awards for "40% or Above Super Good Cents Penetration" and "Overall Super Good Cents Program Excellence" which were awarded at the Lower Columbia Area's Third Annual Super Good Cents Joint Roundtable on June 22 in Newport. Jill Turner, Finance Director - has been awarded the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association. A1 Alsing/Dennis Barnts - were presented with the American Waterworks Association's 50 Year Service Award by Public Works Director Hall. The City of Ashland was one of only nine cities who received this award in 1990. Alsing said the AWWA represents the waterworks industry nationwide, and assists cities in finding solutions to water problems. ELECTION OF COUNCIL MEMBER Mayor Golden said the following individuals applied to fill the vacancy in Council position #1, made so by the resignation of Michael Donovan in July: Dane Coefer, Steven Hauck, Neil Benson, Dennis DeBey, Jim Hibbert, Hap Freund, Don Laws, and Treva Tumbleson. Williams said Jim Hibbert has asked not to be appointed. Winthrop nominated Neil Benson. Arnold nominated Don Laws. Acklin moved to Regular Meeting - Ashland City Council - August 7, 1990 - P. 1 Election of Council Member (Continued) close the nominations and Williams seconded the motion. Winthrop and Reid voted for Benson. Williams, Acklin and Arnold voted for Laws, who was then sworn into office by Mayor Golden. CONSENT AGENDA Winthrop asked that items 4 and 5 be pulled for discussion. Reid asked that item 7 be pulled. Acklin moved to approve the remainder of the Consent Agenda as follows: 1) Minutes of Boards, Commissions & Committees; 2) Monthly Departmental Reports; 3) Liquor license request from White Swan Cafe, 568 E. Main Street; 6) Memo from Director of Public Works concerning sewage spill on July 26, 1990; S) Approval of Mayor's appointments of Steven Zenos to the Economic Development Commission, and Deane Bradshaw to the Historic Commission. Williams seconded the motion which carried on voice vote. 4) Letter from City Attorney regarding consent to improvements for 389 N. Laurel - Arnold moved to take no action, Williams seconded the motion. Acklin asked that Staff research the question of Mr. Read's knowledge of the prior owner's consent to sign in favor of the improvements on Orange Avenue. Arnold amended his motion to include this suggestion, Williams amended his second and the motion carried on voice vote. 5) Request to cut new pavement at 453 and 455 Willow Street. City Admin. Almquist noted the address should be 479 Willow St. Arnold said there's no evidence of lack of notice of the street paving, and feels the request should be denied. Williams agreed. On a question from Acklin, P.W. Dir. Hall said the existing crack is not major and can be sealed. Prem Dhanesh, 332 Otis, representing Pearl Jensen, property owner, said a prior cut was on Willow was fixed very nicely by the Street Division, and asked that the request be approved. Reid said the cut should be allowed because of the existing crack. Winthrop moved to deny the request, Acklin seconded and the motion carried on voice vote with Reid dissenting. 7) Letter from Director of Public Works concerning sewage spill on July 26, 1990. On a question from Reid, P.W. Dir. Hall said the blockage of the sewer line was caused by tree roots. PUBLIC HEARING: Sale of Property at E. Main & Garfield for Housing Project using Federal funds. Councilor Winthrop explained that the Rogue Valley Community Development Corporation has been formed and are awaiting their non-profit tax status. P.W. Dir. Hall explained that two underground fuel tanks were found on the property and are being removed. Larry Medinger, 520 Terrace, explained the proposed Park Place project gave an overview of the Rogue Valley Community Development Corporation and their role in the proposed project. Reid Regular Meeting - Ashland City Council - August 7, 1990 - P. 2 E. Main/Garfield Property Sale (Continued) would like the $24,000/year or less income level adhered to. The public hearing was opened and Laurie Terrall, 1094 B #1, said the CDC's goals are for a long-term commitment to affordability. There being no further comment from the audience, the public hearing was closed. Winthrop asked that Council make a commitment to continue with the project and moved to request staff and the City Attorney to review the funding and other details of the proposal, to be provided by the R.V.C.D.C., and bring back to Council. Acklin seconded, all AYES on voice vote. UNFINISHED BUSINESS: Parks & Rec. Commission Request Re: E. Main/Garfield Property - A letter was read from the Parks Commission requesting a decision on the development of .5 acres at E. Main and Garfield Streets. City Admin. Almquist reported that Gary Afseth, Architect, is preparing architectural information on the current Fire Station #1 site and the proposed Lithia Mill site. Tony Nunes, Fire Fighter, feels the site would be better used as a park, but should not be ruled out until further study has been done. Reid said the land should be a park due to the housing density in the area. Acklin said the new SOSC housing units include a playing area and large community center. Acklin moved to retain the land for a future fire station site, but allow the Parks Commission to use it until needed for this use. Winthrop seconded, all AYES on voice vote. Appointment of Ad hoc Transportation Committee - Mayor Golden noted that Kevin Talbert, SOSC, and Barbran Jones, City Employee, were to be added to the list provided in the packet. Williams moved to approve the recommendations with Don Laws as Council Liaison; Arnold seconded and the motion carried on voice vote. NEW & MISCELLANEOUS BUSINESS: Ashland Watershed Management Plan - Mary Smelcer, District Ranger with the U.S.F.S., said activities in the watershed are governed by a Restricted Watershed Management Strategy. She showed affected areas on the map and remarked on highlights of the plan. On a question from Reid, Smelcer said the policy is consistent with management policies of old-growth timber and spotted owl preservation. Mayor Golden thanked Smelcer for the presentation and her efforts in preparation of the plan. Compensation for Pro-Tem Judges - A letter was read from the Police Chief and Municipal Judge requesting an increase in compensation for pro-temp judges from $35.00 to $50.00 per hour. Winthrop moved to approve the request, Acklin seconded and the motion carried on voice vote. Regular Meeting - Ashland City Council - August 7, 1990 - P. 3 Postponement of N.W. Water System Bond Issue - Public Works Dir. Hall said more time is needed to consider all issues involved, and that the Planning Director and City Admin. are working with he and the neighbors to address these issues. Staff is recommending the May primary to put the issue on the ballot. Acklin suggested postponing a decision until the new Beck study concerning the moratorium area is received. Ron Skog, owner of property on Strawberry Lane, said neighborhood meetings are planned and they will try to involve citizens outside the area to address the issues and concerns. On a question from Arnold, Skog said the neighbors agree with postponing the issue. Henry Kneebone, 449 Orchard St., said a new reservoir is needed because of fire danger to the watershed. Halloween Activities - The Halloween Committee and members of area police enforcement agencies met June 18th and adopted the following recommendations concerning Halloween: That the City not promote any support i.e., porta-potties, trash bins, food booths, etc.; that East Main Street be reopened after the Kiddies Parade; and that "business as usual" is widely advertised. Williams moved to adopt the recommendations and Arnold seconded. Reid said the street was originally closed for safety purposes, and it is difficult to diffuse this type of traditional event. Acklin suggested sending press releases to all city newspapers, colleges, and high schools; and educational organizations such as S.O.D.A. be asked to organize alternate activities. Williams amended his motion to include this suggestion, Arnold amended his second and the motion carried on voice vote. PUBLIC FORUM: Dane Coefer asked that the agenda page be printed on both sides of the paper. ORDINANCES, RESOLUTIONS & CONTRACTS: Set Public Hearing - Secure Storage Annexation - Second reading by title only of an ordinance calling a public hearing for August 21, 1990 on a proposed annexation and withdrawal from Jackson Co. Fire Dist. 5 for property on the E. Side of East Main Street near the intersection of Highway 66. Acklin moved to adopt same, Williams seconded and the motion passed unanimously on roll call vote. (Ord. 2592) Police Supervision Service Fees - Second reading by title only of an ordinance pertaining to Police Supervision Service Fees. Acklin moved to adopt same, Arnold seconded and the motion passed unanimously on roll call vote. (Ord. 2591) Clay Street Park Parking Lot - First reading of an ordinance establishing time limits at the Clay Street Park parking lot. Arnold moved to second reading, Reid seconded, the motion passed unanimously on roll call vote. Regular Meeting - Ashland City Council - August 7, 1990 - P. 4 L.I.D. No. 62 - First reading of an ordinance levying assessments on Local Improvement District No. 62. Arnold moved to second reading, Williams seconded, the motion passed unanimously on roll call vote. L.I.D. No. 63 - First reading of an ordinance levying pre-assessments on Local Improvement District No. 63. Williams moved to second reading, Reid seconded and the motion passed unanimously on roll call vote. N. Main/Maple St. Left-Turn Lane - A resolution was read authorizing the City Administrator to sign an agreement with the Oregon Dept. of Transportation for construction of a left-turn lane on N. Main at Maple Street. Arnold moved to adopt same, Acklin seconded, all YES on roll call vote. (Reso. 90-39) Lithia Way/Second St. Property - A resolution was read repealing Reso. 89-31, initiating condemnation of property at Lithia Way and Second St. Williams moved to adopt same and Winthrop seconded the motion. Almquist explained that the Elks are not willing to sell, and the appraised value of the property has increased and is no longer within the budget of the Downtown Plan. Arnold said the resolution should not be passed without a different plan in mind. Acklin agreed and asked for input from D.P.A.C. Williams moved to table the issue, Laws seconded, all AYES on voice vote. OTHER BUSINESS FROM COUNCIL MEMBERS On a question from Reid, Public Wks. Diro Hall said the digester at the Wastewater Treatment Plant is necessary for the existing facility to stay on line, even if passive treatment or wetlands are used. Arnold will attend the D.E.Q. hearing on August 13th regarding the plant and Bear Creek. Winthrop would like to review the progress on the Council goals. Golden asked Don Laws to act as Council Liaison to the Senior Board, R.V.C.O.G. and the Audit Committee, and he agreed. Reid will continue as Liaison to the Recycling Committee, and Acklin will take D.P.A.C. and the Economic Development Commission. Hall said T.I.Do will not agree to a pilot program mixing water for sewage treatment options. ADJOURNMENT: The meeting adjourned at 10:35 P.M. Nan E. Prankl in City Recorder Catherine M. Golden Mayor Regular Meeting - Ashland City Council - August 7, 1990 - P. 5