The URL can be used to link to this page

Home My WebLink About1999-172 Contract - Randy Naef ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) Public Works Department 20 E Main Street, Ashland, OR 97520 (541) 488-5587 FAX: (541) 488-6006 AGREEMENT DATE: April 12, 1999 114. COMPENSATION: Not to exceed $3500 CONSULTANT: RANDY NAEF Address: 22591 NW BISHOP SCOTT ROAD YAMHILL, OR 97148 Telephone: (541) 923-7639 Fax: (541) 923-7639 ¶3. BEGINNING DATE: April 12, 1999 ¶3. COMPLETION DATE: hta'Y~30, 1999//~ 111. SERVICES TO BE PROVIDED: Value Engineering - BiDsolids and Effluent Recycling Project (Team Member) ADDITIONAL TERMS: See Project Description and Scope of Services attached. Errors and omissions insurance not required. CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnity and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017. 10. Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability; professional errors and omissions, products and completed operations and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: Fed. ID # CITY OF ASt:I,.LAND: B Y [~/~,E/f_/b--l.--,~ FORM REVIEW' ~ rcity A.omey) Date: Coding: ~ 7 ~ -[I. 9~ ~. 0~ (for City pu~oses only) CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$15,000 (p:forms~a-shrtps. fk)(rev'd 7/93) (c ~VE RNaef wpd) Cily of Ashland Biosolids Utilization & Effluent Recycling Project Value Engineering (VE) Background The City of Ashland is designing and constructing improvements to its Wastewater Treatment Facilities. The City is receiving Department of Environmental Quality (DEQ) funds from the Clean Water State Revolving Fund loan program. A Value Engineering (VE) review is a required part of the CWSRF program. The WWTP facilities improvements are being completed in two phases; on-site process improvements, and the off-site spray irrigation and biosolids reuse program. This VE review is for the off-site reuse program components only. The on- site process improvements are in construction and not included as a part of this VE. Scope of Services The City intends to complete it's VE analysis within an intense three day (maximum) period to be held in a conference room at the Windmill Inn in Ashland. An additional week is added to the end of the time period to finalize the report and submit it to the City. As the City is moving quickly to completion and would like to finalize this analysis, the date of the VE analysis has been set for April 19-21, 1999. There are five elements to the VE review: Review Existing Information The drawings and specifications, the geotechnicai report, the Facilities Plan, the NPDES permit and other documents will be provided to the Value Engineering (VE) team members at least two days prior to the VE Kickoff Workshop. (4 hours each team member prior to the workshop) VE Workshop Kick-off Meeting Attend three hour workshop. The City's design engineer (Carollo Engineers) will present the project to the VE team members. During the workshop the VE team will be given opportunity to ask questions of the design engineer and the City. (4 hours each team member) VE Team Work Session The VE team member's will meet immediately after the kick-off meeting, in a one and one-half day (maximum) work session to brainstorm potential cost saving measures for the effluent application and biosolids recycling project, establish potential cost savings, and establish a list of priority recommendations that the design engineer and the City should further evaluate for incorporation into the project. ( 12 hours each team member) VE Team Evaluation The VE Team will conclude the work session with an evaluation presented to the City and the design engineer. All reasonable cost savings measures discussed during the work session will be verbally reported to the City and design engineer. The issues in the evaluation will become part of the final report. (4 hours each team member) Prepare and Submit VE Report Prepare VE Report (up to 16 hours for team leader/preparer, and an additional 2 hours for remaining team members for review'). The VE Report will: · document and summarize the VE process, · present a listing of all potential cost saving measures that were considered by the VE team, · provide a listing of cost saving measures in three categories - 1) those that were considered and rejected, 2) those that were considered but would only have a small impact on overall project cost, and 3) those that have potential to reduce project cost and should be further evaluated by the design engineer and the City. The listings should include potential cost saving and justification or rationale for inclusion of potential cost saving measure in each category. One copy of the VE Report shall be submitted to the City within one week of the VE Workshop. ACORD.,, CERTIFICATE OF ·LIABILITY I.NSURANCE PRODUCER ~ARKER - UERLENGS INSURANCE INSURED ~ 0 BOX 1378 CC RVALL I S OR · :. DATE (MM,'DD/YY) 0b/o5/..-:9 THIS CERTIFICATE IS ISSUED AS A MATrER OF INFORMATION .... ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COVERAGES COMPANIES AFFORDING COVERAGE 97339-1378 COMPANY COMPANY B COMPANY C COMPANY D OAK HILL ENGINEERING LLC ATTN: RA/qDY NAEF 22591 NW BISHOP SCOTT RD YAMHILL OR 97148 HARTFORD FIRE INSURANCE CO, [HIS IS IO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE i POLICY NUMBER A l GENERAL L,AB,UTY j 52SBALP6860 [ '3W"ER's, CONTRACTOR'S PROT A AUTOMOBILE LIABILITY ~ ~ALL OWNED AUTOS L j SCHEDULED AUTOS F:X:_! NON-OWNED AUTOS GARAGE LIABILITY ! ANY AUTO EXCESS LIABILITY UMBRELLA FORM ~ OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMPLOYERS' LIABILITY THE PROPRIETOR/ i INCL PARTNERS/EXECUTIVE OFFICERS ARE: EXCL OTHER 52SBALP6860 POLICY EFFECTIVE POLICY EXPIRATION DATE (MM/DD/YY) DATE (MM/DD/YY) 5/03/99 5/03/00 5/03/99 5/03/00 LIMITS GENERAL AGGREGATE $2 , 0 0 0 I 0 O 0 PRODUCTS- COMP/OP AGG $2 , 0 O 0 , 0 O 0 PERSONAL & ADV INJURY $1, O O 0 ~, O O O EACH OCCURRENCE $1, OOO, OOO FIRE DAMAGE (Any one fire)$ 3 O O z O O O MED EXP (Any one person) $ 10 , O 0 0 1 , 000 , 000 COMBINED SINGLE LIMIT $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident} $ PROPERTY DAMAGE $ AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EACH OCCURRENCE $ AGGREGATE $ $ - E EL EACH ACCIDENT $ EL DISEASE-POLICY LIMIT $ EL DISEASE-EA EMPLOYEE $ DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS THE CiTY OF ASHLAND, ITS OFFICERS, ADDITIONAL INSUREDS AS RESPECTS TO THE CITY OF ASHLAND CERTIFICATE HOLDER CITY OF ASHLAND PUBLIC WORKS DEPT 20 E MAIN STREET ASHLAND OR ACORD 25-S (1/95) EMPLOYEES AND AGENTS SHALL BE NAMED AS OPERATIONS PERFORMED BY THE INSURED FOR 97520 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL)~,I~'~ MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,