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HomeMy WebLinkAbout1990-1016 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL OCTOBER 16, 1990 CALL TO ORDER: Mayor Golden led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Laws, Reid, Williams, Acklin, Winthrop, and Arnold were present. APPROVAL OF MINUTES: The minutes of the Regular Meeting of October 2, 1990 were approved as presented. SPECIAL PRESENTATIONS & AWARDS: Mayor Golden presented Finance Director Turner with a plaque representing a Certification of Achievement in Financial Reporting from the Government Finance Officers Association. Golden expressed appreciation for Turner's expertise and ability to work well with the public. CONSENT AGENDA: Williams moved to approve same as follows: 1) Minutes of Boards, Commissions & Committees; 2) Water Quality status Report from RVCOG Water Coordinator Eric Dittmer; 3) Endorsement of nominations of the Ashland Masonic Lodge and Ashland Depot Hotel to the National Register of Historic Places; 4) Designation of Mayor as voting delegate and Council Chair as alternate at the L.O.C. Conference, Nov. 10-12, 1990. Winthrop seconded and the motion carried on voice vote. PUBLIC HEARINGS: P.A. No. 90-178 (Anderson/Diamond, Applicants) - Planning Dir. Fregonese gave the Staff report and said the request to rezone the property at 2300 Siskiyou Blvd. from R-3 and R-1-7.5 to R-2 reduces the density, and the Planning Commission recommends approval. On a question from Winthrop, Fregonese said the last line of page two of the P.C. Findings should be amended to read as follows: "Therefore, based on our overall conclusions, we recommend approval of Planning Action #90-178." The public hearing was opened and Curt Weaver, agent for the applicants, asked that the zone change be approved, said the barn and some trees will be retained, and on a question from Almquist, said the billboard will come down. There being no further testimony from the audience, the public hearing was closed. Winthrop moved to adopt the Planning Commission's Findings as amended above, Reid seconded and the motion passed unanimously on roll call vote. UNFINISHED BUSINESS: Adopt Findings - P.A. 90-057 (Diane Seitz, Applicant) - On a question from Golden, Fregonese said the Performance Standards Option does not require a minimum lot size. Reid asked about the public notice and City Attorney Salter said the error on the notice would not prejudice the neighbors because it showed a greater density than actually Regular Meeting - Ashland City Council - October 16, 1990 - P. 1 Findings - P.A. 90-057 (Continued) exists. Laws asked about an engineering geologic study and Fregonese said it is only required when the slope of the land being built upon is greater than 50%. Winthrop moved to adopt the Planning Commission's Findings, adding the condition that the street name be unique and not easily confused with another street name in town, and approved by the Public Works Director. Williams seconded the motion which passed on roll call vote with Arnold voting NO. Reid doesn't agree with Salter's statement that the notice did not prejudice neighbors. Adopt Findings - P.A. 90-120 (Secure Storage, Applicant) - City Administrator Almquist noted that the Findings were amended on page four, the second paragraph of Subsection A and read the revised section into the record. Winthrop noted that a clause was added to Condition #15 concerning exclusive annexation. On questions from Golden, Fregonese said the findings will be revised concerning the proposed residence and use of other E-1 lands for low employment purposes. Staff will bring back revised Findings at the next regular meeting. NEW & MISCELLANEOUS BUSINESS: Brown & Caldwe11 Nutrient Study Contract Amendment - Public Wks. Dir. Hall reviewed his memo requesting authorization for the Mayor to sign the amendment for tasks 2, 3, and 4 of the Facilities Plan. Reid asked that the engineers be made aware of Parks land which could possibly be used as treatment pond sites. Arnold moved to authorize the request, Acklin seconded and the motion carried on voice vote. Northwest Conservation Act Coalition - Mayor Golden requested that the City join and said they are dedicated to pressuring energy companies to invest in and encourage conservation. Reid feels its important to join. Laws suggested an associate membership for one year and so moved. Reid seconded and the motion carried on voice vote. Sewer Connect Request - 1033 Clay St. - Hall recommended allowing the connection to the sewer, but the water cannot be connected until the property is annexed. Jackie Reid, Van Vleet Real Estate, said it would cost more to bring the well up to drinking water standards than to connect to city water. Laws moved to authorize the sewer connection and Reid seconded. Arnold asked about possible requirements for connections outside the city limits to comply with a future ban on phosphates, and Salter said the Municipal Code can be amended to make future regulations applicable to all users. Arnold requested that the motion include agreement by the applicant to be bound by all future rules and regulations of sewer users. Laws so amended the motion and Reid amended the second. The motion carried on voice vote. Regular Meeting - Ashland City Council - October 16, 1990 - P. 2 Request for Public Hearing - Mahar Project on Hersey St. - A discussion was held on the scope of testimony to be allowed at the hearing. Reid does not want to limit the testimony. Arnold said issues raised by Mark Murphey in his recent letter to Council should be included along with others requested by Council. Acklin said it is appropriate to hear only the issues remanded by LUBA. Winthrop wants to know what citizens would like testimony to include. Arnold moved to set a public hearing using the notice form included in the agenda packet and include as section 3 testimony concerning capacity of schools, sewers, water, and traffic as same relate to new information since the decision was rendered by the Council. Winthrop seconded. Laws has not reviewed the record and will not take part in the decision concerning the planning action. The motion failed as follows on roll call vote: Reid and Arnold, YES; Williams, Acklin, Winthrop, and Laws, NO. Salter suggested soliciting written comments on the scope of the hearing to be accepted until 5:00 P.M. on November 1st. Winthrop so moved, Reid seconded and the motion passed on roll call vote with Acklin dissenting. Urban Services Study - City Admin. Almquist reviewed his memo requesting that the City participate in an Urban Services Study contract with Portland State University. Acklin said the L.C.D.C. is involved in developing urban areas studies which may cover some of the same issues and coordination between the two agencies should be arranged so efforts are not duplicated. Acklin moved to approve the request, Winthrop seconded and the motion carried on voice vote. PUBLIC FORUM: Deborah Elliott, 692 Normal, is concerned about the safety of school children who cross Highway 66 at Normal Street. She spoke with Butch Parker, State Highway Div., regarding suspended crossing signs and crosswalks; and spoke of the school crossing guard program. Laws noted that senior citizens are also concerned with this intersection. Acklin said the Traffic Safety Commission should be involved. Winthrop requested the T.S.C. to consider the issue and report at the next meeting. P.W. Dir. Hall will draft a letter to the State Hwy. Div. for Council consideration. There being no further comment from the audience, the public forum was closed. ORDINANCES, RESOLUTIONS & CONTRACTS: Downtown Parking Limits and Zones - Hall gave a short presentation on the proposed changes. Reid said it is a mistake to park buses on Pioneer Street because of safety and health hazards. John Schweiger spoke with Paul Nicholson, OSFA, who said its a problem getting senior citizens back on the correct buses. He said Hargadine could possibly be widened for bus parking further up the hill. Schweiger then asked for three no parking zones in front of the Varsity Theatre on E. Main, instead of the existing two spaces. On a question from Williams, Schweiger said a loading zone would create more blockage and be less safe for kids attending the movies. The ordinance was read. Laws suggested including a process for appealing the City Administrator's Regular Meeting - Ashland City Council - October 16, 1990 - P. 3 Downtown Parking Dist. (Continued) decisions to the T.S.C. Reid feels that safety responsibilities lie with the Council. Arnold moved to second reading, Acklin seconded the motion. Arnold does not think appeals should be heard by the original decision-making body. Laws recommended adding a Section 3. to read as follows: "Traffic regulations made by the City Administrator affecting parking may be appealed to the City Council." Arnold amended his motion to include the suggested wording, Acklin seconded and the motion passed on roll call vote with Reid voting NO. She objects to the bus parking. Mayor Golden left the meeting at 10:37 P.M. and Councilor Acklin presided. General Obligation Improvement Bonds - A resolution was read providing for the issuance of General Obligation Improvement Bonds. Williams moved to adopt same, Reid seconded and the motion passed unanimously on roll call vote. (Reso. #90-47) Illegal Drug Lab Clean-up - A resolution was read opposing the proposed DEQ rules for the drug lab clean-up program. Williams moved to adopt same, Winthrop seconded and the motion passed unanimously on roll call vote. (Reso. #90-48) Self-Insurance Pool - A resolution was read regarding membership in the City/County insurance service trust property self-insurance pool. Williams moved to second reading, Arnold seconded and the motion passed unanimously on roll call vote. (Reso. #90-49)j OTHER BUSINESS FROM COUNCIL MEMBERS: Councilors Williams and Winthrop requested an informal gathering to discuss the Council's effectiveness and status of their goals. A short discussion was held during which Acklin suggested hearing from Department Heads in advance of the goal- setting session. Arnold said a session should be available to the public. Almquist will prepare a schedule for the above, between the first of November and the end of January. ADJOURNMENT: The meeting adjourned at 11:05 P.M. City Recorder ~ne M. Go~l'd~ Mayor Regular Meeting - Ashland City Council - October 16, 1990 - P. 4