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HomeMy WebLinkAbout1989-0117 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL JANUARY 17, 1989 PLEDGE OF ALLEGIANCE Mayor Catherine Golden led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. in the Council Chambers. Donovan, Reid, Acklin, Winthrop and Arnold were present. Williams was absent. APPROVAL OF MINUTES Acklin moved to approve the minutes of the regular meeting of January 3, 1989, and Winthrop seconded the motion. On a question from Golden, Salter said the legal description to the Hargadine Cemetery land would be provided to Rep. Nancy Peterson with the City's request for assistance in obtaining title to same. Mayor Golden asked that Page 5, paragraph one be amended to include Jessie Fitch's statement concerning runoff on the McCreary property which, she said, is below the improved section of Terrace, and there's an irrigation ditch below the unimproved section. Acklin moved to approve the amended minutes, Winthrop seconded the motion which passed unanimously on voice vote. PUBLIC HEARINGS Flood Damaqe Prevention Regulations Planning Director Fregonese said the original ordinance was adopted in 1979. The proposed amendments will bring Ashland into compliance with Federal requirements. The public hearing was opened and there was no comment from the audience. On a question from Donovan, Fregonese said the structures along the creek in Bluebird Park will meet the new requirements. UNFINISHED BUSINESS Mayor's Appointments to Boards, Commissions & Committees The list of new and re-appointments was included in the agenda packet. Donovan moved to approve the Airport Commission appointments. Winthrop seconded the motion which passed unanimously on voice vote. Reid moved to approve Jack Nicholson's appointment to the Audit Committee, and Winthrop seconded. Golden said Mr. Nicholson has excellent qualifications and urged Council 1/17/89 P. i support of the appointment. The motion failed as follows on roll call vote: Reid and Winthrop, YES; Donovan, Acklin and Arnold, NO. Golden will submit another name for consideration at the next meeting. Arnold moved to approve Deb Hayslip's appointment to the Audit Committee, Donovan seconded the motion which passed unanimously on voice vote. Reid asked how many terms the individuals on the Band Board have served. Golden will provide that information. Acklin suggested implementation of an information sharing form for all the committees. Reid moved to approve the appointments to the Band Board. Donovan seconded the motion which passed unanimously on voice vote. Donovan moved to approve the appointments to the Bikeway Commission, Reid seconded the motion which carried unanimously on voice vote. Almquist explained that the Building Appeals Board meets when there is a disagreement with the Building Official. Winthrop said appeals from the new flood damage prevention regulations will be heard by this committee. Arnold moved to approve the appointments, Winthrop seconded the motion which passed unanimously on voice vote. Golden said Walt Stokes resigned from C.P.A.C. and requested that Tom Giordano be appointed. Winthrop moved to approve, Reid seconded the motion which passed unanimously on voice vote. Acklin moved to approve appointments to the Economic Development Commission, Winthrop seconded the motion which passed unanimously on voice vote. Reid moved to approve the appointments to the Historic Commission, Donovan seconded the motion which passed unanimously on voice vote. Arnold moved to approve the Hospital Board appointments, Acklin seconded the motion which passed unanimously on voice vote. Golden requested that Jenifer Carr be appointed to the Planning Commission in place of Tom Giordano. Winthrop moved to approve the appointments and Reid seconded. The motion passed unanimously on voice vote. Acklin moved to approve appointments to the Senior Program Board, Winthrop seconded. All AYES on voice vote. Donovan moved to approve appointments to the Sister City Committee and Winthrop seconded. All AYES on voice vote. Winthrop moved to approve the Street Tree Commission appointments and Reid seconded. All AYES on voice vote. Bev Lamb was added to the appointments on the Traffic Safety Commission. Arnold moved to approve those appointments and Donovan seconded. All AYES on voice vote. Donovan noted that the Council liaison appointments to the Chamber of Commerce and Visitors and Convention Bureau should be made by those agencies and not the Council. Acklin agreed and suggested the Chamber Director and Golden or Almquist meet to discuss this. Reid feels Council should take part in the appointment. 1/lV/S9 P. 2 NEW & MISCELLANEOUS BUSINESS State Law on Budget Committee Elections A memo was received from City Attorney Salter clarifying State Law on Budget Committee elections. He explained that the City Charter defines the government body as the six council members, and the two nominations which were voted on by the Mayor because of tie votes should be reconsidered. Reid moved to reconsider the nominations and Donovan seconded. The motion passed unanimously on roll call vote. Winthrop nominated Andre Allen for a two year position and Acklin nominated Rose Otte for same. The nomination of Allen was approved on roll call vote as follows: Reid, Winthrop and Arnold, YES; Donovan and Acklin, NO. Donovan nominated Rose Otte for a three year position. All YES on roll call vote. Request for Executive Session City Administrator Almquist requested an executive session under the authority of O.R.S. 192,660(e) to be held at the end of the meeting to update Council on acquisition of real property for Airport improvements and downtown parking. All agreed. Adopt Findings on P.A. #88-080 (Earl King) Councilor Arnold declared that, since the public hearing, he began representing the applicant on an unrelated matter. Winthrop moved to adopt and authorize the Mayor and City Recorder to sign the Council's Findings, Conclusions and Orders on Planning Action #88- 080, an apartment complex at Siskiyou and Mary Jane. Arnold seconded the motion which passed unanimously on roll call vote. Adopt Findings on P.A. #88-149 (Lee T. Hill) Councilor Reid questioned the words "if required" in Section 3.2 of the Findings, and it was decided they should be deleted. Acklin moved to adopt and authorize the Mayor and City Recorder to sign the Council's Findings, Conclusions and Orders on Planning Action #88-149, a minor land partition at 523 Terrace Street. Donovan seconded the motion which passed unanimously on roll call vote. PUBLIC FORUM A1 Willstatter, 128 Central, complimented the Council on the way committee appointments were made, but felt the reasons for one person not being appointed should be made known. Michael Sanford, 31 S. Second Street, feels the Council meetings should be more 1/17/89 P. 3 open-spirited and public input should be allowed during public hearings, and especially during Council deliberation or immediately before their vote. Acklin pointed out the wording at the top of the agenda which invites the public to speak on any item on the agenda. Arnold noted that in the past public hearings have been re-opened. Winthrop likes the idea of more public involvement, as does Reid. Ron Kelso, 220 Patrick Lane, suggested suspending the public hearing for council deliberation then re-opening for public testimony just prior to the Council vote. There being no further comment from the audience, the public forum was closed. ORDINANCES, RESOLUTIONS & CONTRACTS Levy Assessments for Downtown Improvements Mr. Sanford, 31 S. Second St., feels the assessments for the downtown improvements should be based on assessed value, not square footage. The ordinance was read and Almquist noted the City's share of the assessment is $700,000, while the benefited property owners' share is $170,000. Arnold and Donovan declared interests in tax lots included in the downtown assessment district. Arnold moved the ordinance to second reading, Acklin seconded the motion which passed unanimously on roll call vote. Flood Damage Prevention Regulations First reading of an ordinance adding a new Chapter to the Municipal Code entitled "Flood Damage Prevention Regulations". Arnold moved to second reading and Acklin seconded the motion. Winthrop noted the following changes and/or corrections: the Chapter title should read "Chapter 15.10"; Section 15.10.050(P) should have a comma between the words "building" and "including"; in Section 15.10.080(B)(2)(d), the Section noted should read "15.10.080(B)(1)(b); and in Section 15.10,080(B)(3), the third line should read "floor of the manufactured home is at least two feet above the base flood ...". The amendments were agreed to and Arnold moved to second reading. Reid seconded the motion which passed unanimously on roll call vote. Woodsmoke Reduction A resolution was read endorsing woodsmoke reduction plans in the Medford-Ashland Air Quality Maintenance Area. Arnold moved to adopt same, Donovan seconded the motion which passed unanimously on roll call vote. (Reso. #89-03) / v/ee P. 4 Bear Creek Nutrient Study Public Works Director Hall reviewed his memo regarding the contract with Brown & Caldwell, which was included in the agenda packet. A discussion was held on including a ban on phosphates as a potential option to be considered by Brown & Caldwell. Winthrop suggested this option as the tenth item under Exhibit B item c of the contract. Arnold said if State support of a ban is not obtained, a local ban should be considered. Arnold moved to authorize the Mayor and City Recorder to sign the contract with the changes discussed and Acklin seconded. The motion carried unanimously on roll call vote. OTHER BUSINE88 FROM COUNCIL MEMBERS Reid appreciated the clipping included in the packets concerning Portland's ban of phosphate products. Winthrop said if a ban is considered representatives from environmental and industrial groups should be invited to the public hearings. Acklin reported on a recent meeting with Almquist and Golden concerning time lines for Council goals, and requested Council input. Golden expressed appreciation for the Martin Luther King Day celebration. Almquist said the joint workshop with the Planning Commission set for February 18 will be re-scheduled. On a question from Donovan regarding a joint session with the Economic Development Commission, Golden said she is waiting until they have met a few times with their new Commissioners before setting up a meeting. ADJOURNMENT The meeting adjourned to Executive Session at 9:50 P.M. Nan E. F~rankl in City Recorder Catherine M. Golden Mayor 1/17/89 P. 5