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HomeMy WebLinkAbout1989-0221 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL FEBRUARY 21, 1989 PLEDGE OF ALLEGIANCE Mayor Catherine Golden led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. in the Civic Center Council Chambers. Donovan, Reid, Williams, Acklin, Winthrop and Arnold were present. APPROVAL OF MINUTES On page two in the second paragraph, Councilor Williams noted that the name "Judy Guthrie" in the tenth line should be "Jeanne Guthrie". Arnold moved the approve the minutes of the February 7, 1989 meeting as amended; Donovan seconded the motion which passed unanimously on voice vote. PUBLIC HEARINGS: Continuation of ApDeal on P.A. 88-131 - Loop Road (Royce) The attorneys for the both parties asked for a continuation to March 7, 1989. Donovan noted there are two hearings set for that date and it was agreed to hold the hearing on March 21, 1989, which was agreeable to the parties. Arnold so moved and Reid seconded the motion, which carried unanimously on voice vote. Zoning Map Changes and Comprehensive Plan Changes in the Downtown Area Items included in the agenda packet were: the Staff Report on P.A. 88-162; a map of the proposed changes; minutes of the December 14, 1988 Planning Commission meeting; and the Findings, Conclusions and Orders dated Dec. 14, 1988. Planning Director Fregonese gave the staff report and said the Planning Commission recommended approval of the changes. The public hearing was opened and there was no response from the audience. Winthrop moved to approve P.A. 88-162 and Williams seconded the motion. Winthrop amended his motion to include adoption of the Planning Commission's Findings, Conclusions and Orders dated Dec. 14, 1988. Williams seconded the amended motion which passed unanimously on voice vote. The implementing ordinance will be presented at the next Council meeting. Regular Meeting - Ashland City Council 2/21/89 P. 1 Proposed Improvement of Orchard St. and Sunnyview Dr. Public Works Director Hall noted corrections in a memo from Asst. City Engineer Jim Olson dated January 30, 1989 concerning percentages of lot frontages. He explained that property owners who signed in favor of the improvements and those who held pre- paving agreements represented 85.84% of the front footage. Five of the six owners holding these agreements remonstrated. Hall reviewed the proposed project and said the property owners were sent notices of the hearing. Staff recommends approval. On a question from Golden, Hall said the proposed Sunnyview Heights Subdivision would require paving Orchard St. to 18' width depending on how lots are laid out. Hall explained that the cost of paving Orchard Street is estimated at $47,106.00; and Sunnyview at $20,095.00; and the proposed water line installation is not part of the improvement district. The public hearing was opened. Edward Huggins, 485 Orchard St., questioned the need to pave Orchard and Sunnyview and said property owners were not aware of pre-paving agreements when their lots were purchased. Reid said the policy is to pave granite streets when possible to obtain better air quality. Arnold said maintenance costs are less on paved streets; and we should follow policy and pave them. Darlene Adams, 189 Westwood, is in favor of the paving project, and spoke of a dust problem on Orchard Street. Bob Dinkel, 565 Orchard St., feels Grandview Drive should be paved and said he wasn't notified of the hearing. William Kneebone, 449 Orchard St., owner of the land to be developed as Sunnyview Heights, said his wife has respiratory problems and he would like to see streets paved. Jad Dalura, 391 Grandview Dr., said he did not receive a notice and was not in favor of paving Sunnyview. Ken Newfield, 460 Orchard St., is opposed to paving. He said the improvements will raise his property taxes; and expressed concern about large trees near the proposed project. Rodene Huggins, 485 Orchard, is opposed to paving Orchard but not Sunnyview. On a question from Jeanne Newfield, 460 Orchard St., Hall said Sunnyview will be a 36' wide street when the other side of road is developed. Winthrop said it is necessary to provide an adequate transportation network. Arnold asked that Staff be instructed to research either buying or condemning the corner of Wrights Creek and Orchard and the City bearing the cost of improving this area, and studying the natural areas including trees, closely, to conserve as much as is feasible. The ordinance was read and Arnold moved to second reading. Donovan seconded the motion which passed unanimously on roll call vote. Regular Meeting - Ashland City Council 2/21/89 P. 2 COMMUNICATIONS, PETITIONS & REMONSTRANCES: Ashland Gun Club Lease - Problems A letter was received from Rebekah Dodds, a resident on Emigrant Creek Rd., concerning problems caused by the Ashland Gun Club lease. City Administrator Almquist recommended referring the letter to the Parks & Recreation Commission because they lease the property to the Gun Club. It was agreed to request that the Parks Commission report back to Council on any action taken. Liquor License Request - Macaroni's, 58 E. Main Street The Police Department recommended approval. Arnold so moved, Acklin seconded and the motion carried unanimously on voice vote. Request to Waive Conditional Use Permit Fee A request was received from Bill Robertson, 745 Alaska St., to waive the $450 C.U.P. fee to allow construction of a foundation under a non-conforming structure at 268 Sixth St. Planning Dir. Fregonese said the Planning Commission recommended reducing the fee, and he suggested the Type 1 hearing fee of $150.00. Arnold moved to reduce the fee to $150.00 and refund $300.00 to Mr. Robertson. Williams seconded the motion which passed unanimously on voice vote. UNFINISHED BUSINESS: Mayor's Membership on Budget Committee A memo was read from City Attorney Salter explaining that the Mayor is not considered a part of the Budget Committee. After a lengthy discussion concerning a process to eliminate what was found to be one-too-many positions on that Committee, Donovan suggested dropping the last person appointed, Andre Allen. He feels it is a fair way to proceed and not a reflection on Mr. Allen's qualifications. Williams seconded the motion and feels Mr. Allen should be encouraged to re-apply for the next open position. There was a tie on the roll call vote as follows: Donovan, Williams, and Acklin, YES; Reid, Winthrop and Arnold, NO. Acklin moved to remove the four newly-appointed individuals from the Committee and re-elect three. Williams seconded and the motion tied on roll call vote as follows: Donovan, Williams, and Acklin, YES: Reid, Winthrop and Arnold, NO. Arnold moved to place the four newly-appointed members' names in a hat, draw one out and Regular Meeting - Ashland City Council 2/21/89 P. 3 Budget Committee Membership (Continued) removed that person from the Committee. Winthrop seconded the motion which passed on roll call vote as follows: Donovan and Williams, NO; Reid, Acklin, Winthrop and Arnold, YES. Spud Corliss, former member of the Budget Committee, was asked to draw out the name. Andre Allen was subsequently removed from the Budget Committee. Arnold moved to confirm the remaining members as noted on the memo submitted by Almquist. Williams seconded the motion which passed unanimously on roll call vote. Mayor Golden called a four-minute recess which was taken at that time. Mayor's Appointments Acklin moved to approve the appointment of Gerald Insley to the Airport Commission, Paul Mace to the Economic Development Commission, and Lee Hook to the Downtown Plan Advisory Committee. Donovan seconded the motion which passed unanimously on voice vote. NEW & MISCELLANEOUS BUSINESS: Pavement Cut on Mistletoe Road Public Works Dir. Hall explained that the cuts are necessary to extend water and sewer lines to provide for future services prior to paving Mistletoe. The road will be off the pavement moratorium list in August. Arnold moved to approve the request, Acklin seconded the motion which passed unanimously on voice vote. Report on Nuclear Free Zone Conference Councilor Reid reported on the recent Conference which she attended in Eugene, which was attended by representatives of 18 countries. She attended six workshops and found that an interesting item of discussion is the use of civil defense planning to expose the effects of nuclear warfare. Reid also explained that a city in Northern Italy is interested in being a Twin City to Ashland. Fregonese gave a short report on that city, Corciano, and said it is similar in size and makeup to Ashland. Reid asked that Staff write to the representatives from Corciano for the information she received and to send them information about Ashland. Mayor Golden and Councilor Arnold thanked Councilor Reid for attending the Conference. Regular Meeting - Ashland City Council 2/21/89 P. 4 Ouarterly Financial Report Acklin moved to accept and place on file the Quarterly Financial Report for the period ending December 31, 1988. Arnold seconded the motion which passed unanimously on voice vote. PUBLIC FORUM Ron Kelso suggested notices of public hearing be sent to both parties shown on the tax assessor's rolls. He explained that the term "Realtor" should only be used for members of a professional association of realtors. He also suggested that expert speakers should be requested to stay at Council meetings to field questions from those in the audience. There being no further comment from the audience the public forum was closed. ORDINANCES, RESOLUTIONS & CONTRACTS Demolition Moratorium on Historic Buildings Second reading by title only of an ordinance extending the demolition of the moratorium on historic buildings. Acklin moved to adopt the ordinance, Winthrop seconded the motion which carried unanimously on roll call vote. (Ord. #2492) OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Winthrop reported that he was asked by School Supt. John Daggett to be involved on the task force to study the relationship between school enrollment and planning issues. He also mentioned the gravel on streets from recent snowfall. Hall said the sweeper is trying to do major streets now, and it was agreed that streets around the schools and steep streets should be priorities. Williams thanked the Street Division for sanding the streets promptly during the heavy snow. Mayor Golden reported that the Southern Oregon Council of Mayors will be meeting in Ashland on March 18, 1989 at 9:00 A.M. She also requested nominees for the Governor's Volunteerism Award. Reid told of upcoming Energy Advisory Committee meetings and Bonneville Power meetings. She might miss some budget subcommi- ttee meetings. Regular Meeting - Ashland City Council 2/21/89 P. 5 OTHER BUSINESS FROM COUNCIL MEMBER8 (Continued) Golden asked for a volunteer to attend a demonstration of 9-1-1 equipment on Feb. 24th in Clackamas County. Williams said he might be able to go and would let her know. Councilor Donovan said the Rogue Valley Council of Governments has agreed to accept responsibility for a county-wide recycling program and is asking for an increase from the City of 5 cents per capita for the 89-90 fiscal year. Reid moved to place the item on the agenda, Arnold seconded the motion which passed unanimously on voice vote. Donovan moved to agree to having C.O.G. coordinate said program, and to accept the five-cent membership fee increase. Winthrop seconded the motion which passed unanimously on voice vote. Reid asked for an occasional update on their activities. ADJOURNMENT The meeting adjourned at 10:45 P.M. to an Executive Session on March 7, 1989 at 2:30 P.M. in the Civic Center Conference Room. Nan "~. t~anklin City Recorder Catherine M. Golden Mayor Regular Meeting - Ashland City Council 2/21/89 P. 6