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HomeMy WebLinkAbout1989-0620 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL JUNE 20, 1989 PLEDGE OF ALLEGIANCE Mayor Catherine Golden led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Donovan, Reid, Williams, Acklin, Winthrop and Arnold were present. Councilor Reid moved to place a report from the Polystyrene Foam Ban Subcommittee as item number two under UNFINISHED BUSINESS. Donovan seconded and the motion carried on voice vote. APPROVAL OF MINUTES The minutes of the regular meeting of June 6, 1989 were approved as presented. PUBLIC HEARINGS Proposed L.I.D. - Oak Knoll Golf Course Parkinq Lot City Administrator Almquist said there have been problems with erosion and dust. The project is divided into two phases, the first being 115 parking spaces with handicapped spaces; the second will be add approximately 15 spaces along the access road. The second phase will probably not be done if the golf course is not expanded to 18 holes. On a question from Mayor Golden regarding the Hersey St. paving project, Almquist said the railroad and an abutting property owner have held up the project. Regarding the Mountain Ave. paving project, Public Works Dir. Hall said the road will be built now and the bikeway built later. The public hearing was opened with no response from the audience. On a question from Reid, Hall said 2 1/4 - 2 1/2 miles of overlay will be completed this summer, along with the Golf Course parking lot and Mountain Avenue projects. Ordinance read later on agenda. Appeal of P.A. #89-055 - Minor Land Partition - Tolman Creek Road City Attorney Salter said the appellant had not attended the Planning Commission hearings and had not submitted written testimony on the project. He suggested continuing the public hearing to the next meeting in order to research requirements for a valid appeal. Arnold recommended giving all the information to the City Attorney for his research. Arnold moved to postpone the public hearing until July 5, Regular Meeting - Ashland City Council - June 20, 1989 - Page One Appeal of P.A. No. 89-055 - Tolman Creek Rd.- M.L.P. (Continued) 1989 and Williams seconded. Tom Hanna, applicant, said he will not be here on July 5th and asked that the hearing be held at this meeting or the appeal thrown out. A discussion was then held on the motion, which passed as follows on roll call vote: Reid, Williams, and Donovan, NO; Acklin, Winthrop, and Arnold, YES. Mayor Golden broke the tie with a NO vote. Fregonese said the parcel will be split into three lots, and Staff recommends using an easement to the back two lots so Dave's Mexican Restaurant can use it as well. The public hearing was opened. Dennis DeBey, 2475 Siskiyou Blvd., said all neighbors are opposed to the project, and he is concerned with cars having to back out onto Siskiyou Blvd. Christina Miller, 1001 Tolman Creek Rd., is concerned with more traffic congestion on Tolman. Don Ballew, owner of Stor-a- While, 2315 Siskiyou Blvd., agreed with Miller. Dana Knoke, appellant, 1030 Ashland St., is concerned with the quality of life in the area. There being no further comment from the audience, the public hearing was closed. Williams would like to wait for the City Attorney's opinion on the legality of the appeal. He moved to postpone the vote until July 5th. Winthrop seconded the motion. Arnold, Acklin and Donovan agreed that the public hearing should be re-opened and continued to July 5th. Salter pointed out that no one left the meeting between the time the hearing closed and was re-opened. Williams amended his motion to include re-opening the public hearing on July 5th, Winthrop seconded and it passed unanimously on roll call vote. COMMUNICATIONS, PETITIONS & REMONSTRANCES Liquor License Application Arnold moved to approve a liquor license application for Robert Brodeur, dba Lord Byron's, 1823 Siskiyou Blvd. (change of ownership) Acklin seconded the motion which carried unanimously on voice vote. Teen Center Sign Gerry Mandell, member of Board of Directors for the Teen Center, requested permission to hang their sign on Pioneer Hall at all times unless another group using the facilities requests that it be removed. Fregonese said the buildings need to remain public and signs should only be hung when that group is using the building. Mandell said the sign would make a public statement, and let teens know the center exists. Winthrop agrees with Fregonese. Acklin suggested putting a smaller sign in the window when the Teen Center is closed. Arnold agreed with Fregonese and moved to deny the request. Williams Regular Meeting - Ashland City Council - June 20, 1989 - Page Two Teen Center Sign (Continued) seconded the motion. Suzi Aufderheide, 321 N. Mountain Ave., said teens are getting mixed messages from adults and this would be a positive message for them. A1 Willstatter, 128 Central, said an alternative would be to put up a reader board with all the groups names on it, and have the group using the facilities hang their sign only at that time. The motion passed on voice vote with Reid voting NO. UNFINISHED BUSINESS Adoption of Findinqs on P.A. No. 89-027 - Floodplain Regulations Planning Dir. Fregonese said the corrections suggested at the public hearing had been made and the maps are to be exhibits to the ordinance. Winthrop noted that the intent of the ordinance is for safety and health reasons and requested that item number 4 on page 4 be deleted. He also recommended removing the paragraph on page five. Fregonese agreed that these corrections should be made. Acklin moved to adopt the Findings, Conclusions and Orders as amended, and authorize the Mayor and City Recorder to sign same. Reid seconded the motion which carried on roll call vote with Williams abstaining. Report from Polystyrene Foam Ban Subcommittee Councilor Reid requested that each Councilor review the Portland Ordinance on the foam ban and contact her or Councilor Donovan with any additions, deletions or changes which will adapt the ordinance to Ashland's needs. She told of other issues the Subcommittee discussed such as County-wide composting stations, more education on recycling, a possible recycling center in Ashland, etc. Donovan feels there should be incentives for the plastics industry to find ways of recycling. On a question from Golden, Reid said another step in the process would be to research City-owned lots as possible recycling center locations. Acklin suggested that public testimony be heard on the proposed Ashland ordinance, not the Portland ordinance. Arnold moved to set a public hearing for August 1, 1989; Reid seconded the motion which carried on voice vote. NEW & MISCELLANEOUS BUSINESS Appointment of Bill Ashworth to C.P.A.C. Mayor Golden reported that the C.C.I. felt the Committee needed someone who had served on the committee before and has lived in Ashland for some time. Donovan moved to approve the appointment; Reid seconded the motion and it carried unanimously on voice vote. Regular Meeting - Ashland City Council - June 20, 1989 - Page Three Request to Move Historic Structures A memo was received from the Historic Commission recommending approval of a request to move both the structure on the Boyden property at Pioneer and Lithia Way, and the Ashland depot, to a lot at the Southeast corner of 5th and "A" Streets. Fregonese said the Planning Commission approved the move. Arnold moved to approve the request; Donovan seconded and the motion carried unanimously on voice vote. Reid praised the Historic Commission for good job they did in preparing the criteria for these requests. Report on Enhanced 911 System Fire Chief King reported on a demonstration of the Coord Comm system. He explained some of the features of this enhanced 911 system and said the proposed funding would be a County-wide tax levy of between $1.2 and $1.5 million. The on-going maintenance costs would be approximately $120,000/yr. He said there are still many questions to be answered, and requested Council approval to continue involvement in the possible acquisition of the system. On a question from Reid, Police Lieutenant Clements said equipment has been installed which will give data on the number and types of calls being received via 911. Councilor Acklin agreed to attend a meeting in July with the other agencies involved. Banking Services Bid Award to U.S. National Bank of Oregon City Administrator Almquist said this an innovative policy on the part of Finance Dir. Jill Turner. Turner explained the banking services involved. Request to Write-off Uncollectible Utility Bills and Special Assessments Arnold moved to approve the request and Donovan seconded the motion. It carried on voice vote. Summer Burninq Ban Fire Chief King reported on a ban on all burning between the dates of July 1 and October 15, because of dry conditions and safety and environmental factors. For information only, no action necessary. Pavement Cut Request - Winburn Way A letter was received from Parks & Recreation Dir. Mickelsen to cut new pavement on Winburn Way in order to connect the overflow from the upper duck pond into the sanitary sewer on Winburn Way. Public Works Dir. Hall said the overflow which now goes into the creek is a source of bacteria, and staff recommends approval. Acklin moved to approve the request; Winthrop seconded the motion which carried on voice vote. Regular Meeting - Ashland City Council - June 20, 1989 - Page Four Calle Guanajuato Traffic and Trash Regulations Planning Dir. Fregonese said meetings were held with business owners on Calle Guanajuato and a proposal prepared for dealing with the trash and traffic. He explained the proposed junk storage area, and said the drain will hook into the sanitary sewer system. An emergency clause is necessary on the traffic ordinance, and signs should be posted about the heavy fines for violators. On a question from Acklin, Fregonese said the Alice Peil walkway will not be affected in terms of safety by the junk storage area. Winthrop requested that Section 10.68.400(C) be amended to read as follows: "When not otherwise prohibited, parking in Calle Guanajuato shall be limited to loading and unloading only, and for a period not to exceed 5 minutes". The traffic ordinance was read as amended and Williams moved to second reading. Winthrop seconded the motion which passed unanimously on roll call vote. The junk ordinance was read and Donovan moved to second reading. Reid seconded the motion and it passed unanimously on roll call vote. PUBLIC FORUM Marie Morehead, 310 N. Mountain Ave., asked why Mountain had not been paved. Acklin said the decision to do so was made after last year's budget was prepared, and this project was not included. ORDINANCE8, RESOLUTIONS & CONTRACTS Improvement of Terrace Street and Loop Road Second reading by title only of an ordinance authorizing and ordering the improvement of Terrace Street and Loop Road. Acklin moved to approve adopt same, Donovan seconded and the motion passed as follows on roll call vote: Donovan, Reid, Williams, Acklin and Arnold, YES; Winthrop, NO. (Ord. #2515) Transfer of Appropriations This item was moved up on the agenda and the resolution was read transferring appropriations within funds for the 1988-89 year. Acklin moved to adopt same, Winthrop seconded and the motion passed unanimously on roll call vote. (Reso. #89-25) City Investment Policy This item was moved up on the agenda and the resolution was read authorizing the investment policy of the City. Winthrop moved to adopt same; Reid seconded and the motion passed unanimously on roll call vote. (Reso. #89-26) Regular Meeting - Ashland City Council - June 20, 1989 - Page Five Local Government Investment Pool Authorization A resolution was read authorizing the investment of City monies in the Local Government Investment Pool. Winthrop moved to adopt same; Donovan seconded and the motion passed unanimously on roll call vote. (Reso. #89-27) Bonin/Sanchez Annexation - Tolman Creek Road Second reading by title only of an ordinance annexing land on the West side of Tolman Creek Rd., North of Hwy. 66. Acklin moved to adopt the ordinance and Williams seconded. The motion passed unanimously on roll call vote. (Ord. #2516) Second reading by title only of an ordinance withdrawing the annexed land from Jackson Co. Fire Dist. No. 5. Donovan moved to adopt same; Reid seconded and the motion passed unanimously on roll call vote. (Ord. #2517) Second reading by title only of an ordinance rezoning the annexed land from County RR-5 to City of Ashland R-2. Donovan moved to adopt same; Reid seconded the motion which passed unanimously on roll call vote. (Ord. #2518) Amend Downtown Parking District Limits Second reading by title only of an ordinance amending the Downtown Parking District limits by adding Water Street and Winburn Way. Donovan moved to adopt same; Winthrop seconded and the motion passed unanimously on roll call vote. (Ord. 2519) Amend Land-use Ordinance Second reading by title only of an ordinance amending the Land-use Ordinance relating to conditions attached to approvals. Winthrop moved to adopt same; Donovan seconded the motion which passed unanimously on roll call vote. (Ord. 2520) State Electrical Specialty Code Enforcement Second reading by title only of an ordinance authorizing the City to enforce the State Electrical Specialty Code and adopting a fee schedule. Winthrop moved to adopt the ordinance; Williams seconded and the motion passed unanimously on roll call vote. (Ord. 2521) Terms - Traffic Safety Commission Second reading by title only of an ordinance relating to terms for members of the Traffic Safety Commission. Donovan moved to adopt same; Winthrop seconded the motion which passed unanimously on roll call vote. (Ord. 2522) Regular Meeting - Ashland City Council - June 20, 1989 - Page Six Establish Cable Access Commission Second reading by title only of an ordinance establishing a Cable Access Commission. Arnold moved to adopt same; Williams seconded and the motion passed unanimously on roll call vote. (Ord. 2523) Fair Housing Code First reading by title only of an ordinance, of which copies were previously furnished, adopting a Fair Housing Code. Amendments made at the last meeting were read. Winthrop moved the ordinance to second reading and Arnold seconded. Ron Kelso is concerned with the lack of provisions regarding mentally handicapped persons, and feels property rights are overly restrictive. Winthrop feels the ordinance should be moved forward now, but amended after proper studies have been made on provisions for mentally handicapped persons. The motion passed as follows on roll call vote: Donovan, Reid, Acklin, Winthrop, and Arnold, YES; Williams, NO. Floodplain Regulations First reading by title only of an ordinance adopting floodplain regulations and maps. Donovan moved the ordinance to second reading; Acklin seconded and the motion passed on roll call vote, with Williams abstaining. Amend City Council Rules First reading by title only of an ordinance amending the rules of the City Council relative to public hearing time limitations and adoption of a consent agenda. (copies previously furnished) Acklin moved to second reading; Winthrop seconded and the motion passed unanimously on roll call vote. Improvement of Oak Knoll Golf Course Parking Lot First reading by title only of an ordinance authorizing and ordering the improvement of the parking lot at the City-owned Oak Knoll Golf Course. Donovan moved the ordinance to second reading; Winthrop seconded and the motion passed unanimously on roll call vote. Hire a Youth Month A resolution was read proclaiming June as "HIRE A YOUTH" month. Donovan moved to adopt same; Winthrop seconded and the motion passed unanimously on roll call vote. (Reso. #89-28) Regular Meeting - Ashland City Council - June 20, 1989 - Page Seven Committee and Commission Appointment Procedures A resolution was read regarding procedures for appointing persons to various City boards, commissions and committees. Williams moved to adopt same; Reid seconded and the motion passed on roll call vote as follows: Donovan, Reid, Williams, Acklin, and Winthrop, YES; Arnold, NO. (Reso. #89-29) Set Public Hearing - Hitt Road Vacation A resolution was read calling a public hearing for August 1, 1989 on the vacation of a portion of Hitt Road and Strawberry Lane. Donovan moved to adopt same; Williams seconded and the motion passed unanimously on roll call vote. (Reso. #89-30) OTHER BUSINE88 FROM COUNCIL MEMBERS City Admin. Almquist requested permission to renew the lease on office space at 27 1/2 N. Main Street, which is used by the Engineering Division. Reid moved to approve the request, Williams seconded and the motion passed unanimously on roll call vote. Mayor Golden asked that a discussion be held at a future meeting concerning utility bill deposits. Councilor Reid noted receipt of a letter from Jessie Fitch concerning traffic on Terrace Street. Councilor Winthrop said he will bring back proposed amendments to the Land-use Ordinance. ADJOURNMENT The meeting adjourned at 11:00 P.M. to the next regular meeting on July 5th, at the Ashland HiSh School, EnSlish Lecture Hall. Nan E. t~ Frankl in City Recorder Catherine M. Golden Mayor Regular Meeting - Ashland City Council - June 20, 1989 - Page Eight