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HomeMy WebLinkAbout1989-0705 REG MINMINUTES OF THE REGULAR MEETING ASHLKND CITY COUNCIL JULY 5, 1989 PLEDGE OF ALLEGIANCE Mayor Catherine Golden called the meeting to order at 7:30 P.M. on the above date in the English Lecture Hall at the Ashland High School, 201 S. Mountain Ave. Donovan, Reid, Acklin, Winthrop and Arnold were present. Williams was absent. APPROVAL OF MINUTES Councilor Reid said the minutes on page three should reflect that a date was set to discuss a recycling center location. City Admin. Almquist suggested August 15, 1989. All agreed and Reid moved to approve the minutes of the regular meeting of June 20, 1989; Donovan seconded the motion which carried on voice vote. COMMUNICATIONS, PETITIONS & REMONSTRANCES Set Public Hearing, Appeal of P.A. No. 89-071 and 89-095 Letters were received appealing a Conditional Use Permit and a Site Review for an apartment complex on Hersey St. near Williamson Way. City Attorney Salter said the appeal on the Site Review was premature because the Findings have not been adopted by the Planning Commission. Craig Stone, representing the applicant, said they are willing to extend the 120-day decision period by 30 days. Arnold moved to hold the public hearing on both the conditional use permit and site review on August 15th. Acklin seconded the motion which passed unanimously on roll call vote. Annexation Fee - Request to Make Partial Payment A request was received from Claude Benson to make partial payment of an annexation fee for property on Crowson Road. A memo was read from City Admin. Almquist which said approval of the request could be justified on the basis that water and sewer are not presently available, but should include the condition that the annexation fee for the balance of the annexed property be paid in full when the next request for a building permit is received, whether or not water and sewer service is available at that time. Arnold moved to approve the request with the condition recommended by Almquist; Reid seconded the motion which passed unanimously on roll call vote. PUBLIC HEARINGS Regular Meeting - Ashland City Council - July 5, 1989 - Page One Continue Appeal of P.A, 89-055° M,L,P, on Tolman Creek Road Mayor Golden and Councilors Donovan, Reid, Winthrop and Arnold made site visits. Salter said the appeal is valid and a decision should be made. Craig Stone, a consultant speaking on behalf of Tom Hanna, said a plan has been prepared creating a flag lot and one less free- standing residential lot. On a question from Ron Thurner, 1170 Bellview, Fregonese said a boundary line adjustment is involved. Thurner feels the appeal should be discussed instead of the new proposal. On a question from Acklin, Salter said if the modifications in the new plan are substantial, the public hearing should be re- noticed and new testimony heard. There being no further comment from the audience, the public hearing was closed. Winthrop moved to uphold the appeal on the grounds that a flag drive should serve no more than two lots. Reid seconded the motion. Acklin and Donovan agreed that the new plan was better than the original. Winthrop amended his motion to include denying the application without prejudice. Reid seconded the amended motion which passed unanimously on roll call vote. UNFINISHED BUSINESS PolystVrene Foam - Draft Ordinance Councilor Reid requested that suggested revisions be given to City Admin. Almquist and City Attorney Salter for incorporation in a draft ordinance for the public hearing. Bill Hume spoke of concerns fire- fighters have with fighting fires involving combustibles. A1 Willstatter, 128 Central, asked that disposable diapers be considered in the ban. The subcommittee will meet prior to the August 1st hearing. R.V.T.D. and City Annexations City Admin. Almquist said areas annexed to the City should be annexed by the Rogue Valley Transit District as well. A1 Willstatter said the Transit District's limits should extend to the Oak Knoll area and the airport. City Attorney Salter suggested asking R.V.T.D. to amend their policies to include all areas annexed by the City in the future. No further action taken. NEW & MISCELLANEOUS BUSINESS Proposed Changes to Land-use Ordinance A memo was received from the Planning Department outlining several proposed changes to the Land-use Ordinance. Almquist explained the changes and said a Resolutions will be brought back, for Council action, to initiate hearings on the proposed amendments . Regular Meeting - Ashland City Council - July 5, 1989 - Page Two Utility Deposit Interest Policy A memo was received from Finance Director Turner concerning the utility deposit policy. Mayor Golden suggested using credit references in some cases. Arnold moved to approve Turner's recommendation of continuing with the City's present policy of not paying interest on utility deposits. Acklin seconded the motion which passed unanimously on voice vote. Lease for Construction of T-hangar at Ashland Airport Public Works Director Hall noted the following changes which were recommended by the Airport Commission: Page three, Section 2.01 the term of the lease shall continue for "twenty (20) years" instead of "ten (10) years"; and omit Section 2.02. Omit the second paragraph of Section 3.01 and the third paragraph on page four. On page eight add the following to the end of the first paragraph: "Such consent will not be unreasonably withheld from Lessee." Allen Sandler requested that Section 1.07 include the following provisions: (1) Should the airport be unusable to a period of time, the lease will be extended the same amount of time; and (2) should the airport be permanently closed down, Lessee can remove the building. He also asked that page one, Section 1.02 include the right to maintain and/or service his airplane(s) in the hangar. Arnold moved to approve the lease agreement with the above-noted changes and authorize the Mayor and City Recorder to sign same; Reid seconded the motion which passed unanimously on voice vote. Mayor's Appointments Arnold moved to appoint Jenifer Carr to the Affordable Housing Committee, replacing Brent Thompson. Donovan seconded and the motion carried on voice vote. Arnold moved to appoint Barbara Jarvis to the Planning Commission to replace Tom Lavagnino, who resigned. Donovan seconded and the motion carried on voice vote. Donovan moved to approve the appointment of Jim Hibbert to C.P.A.C., replacing Barbara Jarvis. Winthrop seconded the motion which carried on voice vote. Regular Meeting - Ashland City Council - July 5, 1989 - Page Three PUBLIC FORUM George Gwinnett and Bob Laffel from B.P.A. were introduced. Gwinnett explained that the 90-91 rates will remain the same as the last two years for reasons which include better snowpacks, and higher sales to the aluminum industry. He praised Conservation Coordinator Dick Wanderscheid's efforts. Bob Laffel, District Manager, said he is looking forward to working with the City of Ashland. ORDINANCES, RESOLUTIONS & CONTRACT8 Second reading by title only of an ordinance adopting floodplain regulations and floodway maps. Acklin moved to adopt same; Winthrop seconded and the motion passed unanimously on roll call vote. (Ord. 2528) Second reading by title only of an ordinance adopting a Fair Housing Code. Donovan moved to adopt same; Arnold seconded and the motion passed unanimously on roll call vote. (Ord. 2529) Second reading by title only of an ordinance amending Council rules. Arnold moved to adopt same; Acklin seconded the motion which passed unanimously on roll call vote. (Ord. 2523a) Second reading by title only of an ordinance ordering the improvement of the Oak Knoll Golf Course parking lot. Donovan moved to adopt same; Winthrop seconded and the motion passed unanimously on roll call vote. (Ord. 2524) Second reading by title only of an ordinance amending Chapter 10.68 of the Municipal Code concerning vehicular access to Calle Guanajuato. Acklin moved to adopt same; Donovan seconded and the motion passed unanimously on roll call vote. (Ord. 2525) Second reading by title only of an ordinance amending the Junk Ordinance with respect to Calle Guanajuato. Arnold moved to adopt same; Winthrop seconded and the motion passed unanimously on roll call vote. (Ord. 2526) Condemnation of Land at Second and Lithia Way A resolution was read initiating condemnation of land at the corner of Second St. and Lithia Way for public parking lot purposes. Arnold moved to adopt same; Reid seconded and the motion passed unanimously on roll call vote. (Reso. 89-31) Regular Meeting - Ashland City Council - July 5, 1989 - Page Four Conditions of Emplo~nent - Management and Confidential Employees A resolution was presented which sets forth conditions of employment for management and confidential employees. City Administrator Almquist noted the addition of the following sentence to the last paragraph in Section 2 on page seven: "Sick leave shall continue to accrue during authorized leaves of absence." He also requested that Section 4 on page eight be deleted. Arnold said he has concerns which he will present in memo form and requested that this item be postponed. All agreed. Jackson County Narcotics Enforcement Team Formation Almquist said this program will be under the supervision of Jackson County Sheriff C.W. Smith, and all the other agencies involved have agreed to participate. Reid moved to authorize the Mayor to sign the agreement and Winthrop seconded the motion. Arnold has concerns about creating additional liability. Police Chief Lively said this is formalizing what is already being done and he is not relinquishing control of the officer who will be chosen to participate. He said if problems arise we can withdraw from the agreement. Donovan suggested that the Council be given an update in a few months. The motion passed unanimously on roll call vote. Agreement Re: Assessments on Terrace St. and Ashland Loop Road Arnold moved to authorize the appropriate representative to sign said agreement. Acklin seconded and the motion passed unanimously on roll call vote. OTHER BUSINESS FROM COUNCIL MEMBERS Reid reported that she will be attending the Recycling Conference in Seattle on July 27 and 28 and will wait until after that conference to discuss a recycling center location. Donovan asked that a letter of appreciation be sent to Emile Cloutier and the Chamber of Commerce for the excellent 4th of July Celebration. Chief Lively mentioned the three wheelers which were given to the City and which worked very well in the parade. Winthrop noted that City Administrator Almquist received an award for significant leadership in the Northwest Public Power Association. Winthrop reported that the Affordable Housing Committee has met twice and hired a consultant. ADJOURNMENT - The meeting adjourned at 10:38 P.M. Nan E. Franklin Catherine M. Golden City Recorder Mayor Reqular Meeting - Ashland City Council - July 5, 1989 - Page Five