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Home My WebLink About1989-1003 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL OCTOBER 3, 1989 PLEDGE OF ALLEGIANCE Mayor Catherine Golden led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Donovan, Reid, Williams, Acklin, Winthrop, and Arnold were present. APPROVAL OF MINUTES Councilor Reid reported that Goodwill Industries will be collecting household items at the Water Street Recyling Site. Winthrop said he, not Arnold, made the statement in the last sentence on page three. The minutes of the Executive Session and Regular Meeting of September 19, 1989 were approved as amended. SPECIAL PRESENTATIONS, PROCLAMATIONS & AWARDS Captain Daymon Barnard of the Police Department received a plaque in appreciation of 20 years of service to the City of Ashland. Proclamations 1) "Walk for the Hungry" Day on October 15th. 2) "Disability Employment Month" - October. 3) "Fire Prevention Week" - October 8 - 14. The proclamations were accepted as presented. CONSENT AGENDA Acklin moved to approve item number two, a liquor license request from the House of Thai Cuisine, 1667 Siskiyou Blvd. Donovan seconded and the motion carried on voice vote. Regarding item number one, Reid expressed concern about receiving of August commission meetings minutes in October. Michael Donovan would like Council members to receive minutes of the Economic Development Commission. Reid feels the mother-in-law units noted in Winthrop's Affordable Housing Report are a good idea. Winthrop requested a two- month extension on the existence of the Affordable Housing Committee. Arnold moved to grant the request and Williams seconded the motion which carried on voice vote. Donovan moved to approve items 1, 3, and 4 of the Consent Agenda. Reid seconded and the motion carried on voice vote. Regular Meeting - Ashland City Council - October 3, 1989 - Page One PUBLIC HEARINGS Adoption of Floodplain Maps Planning Director Fregonese said Staff recommends using FEMA floodplain maps for the Bear Creek corridor in the absence of evidence that they are wrong, as was the case with the FEMA maps for Ashland Creek. On a question from Reid, he said a planning action will come before Council to rezone the Beagle property North of Bear Creek from RR-5 to R-l-10 to provide for the same density as before. Reid asked if Nevada Street would go through to access the rezoned land and Fregonese said because of the necessity of a a major bridge building project, that area would not be developed in the near future. The public hearing was opened and there was no comment. Williams moved to adopt the FEMA floodplain maps for Bear Creek, and Reid seconded. The motion passed unanimously on roll call vote. UNFINISHED BUSINESS Set Public Hearinq - Open Burning Ordinance Dick Wanderscheid, Energy Conservation Coord., said the Native Americans would like clarification in the ordinance about religious fires being burned at night. He said the Clean Air Committee feels open burning should be allowed in May when the best ventilation occurs. The key to the ordinance is to prohibit burning when the ventilation index is lower than 400. Mayor Golden asked that barrel burning be a separate issue from slash burning, and composting should be encouraged. Williams is not comfortable with allowing only one month in which to burn. Winthrop appreciates Fire Chief King's efforts to be accommodating to the Native Americans. After further discussion, Reid moved to allow open burning in March, April and May unless the ventilation index is lower than 400 or the fire danger is high; to prohibit barrel burning; and omit the word "ceremonial" in Section 6. Donovan moved to set the public hearing for November 7th, Phil seconded and the motion passed on roll call vote. NEW & MISCELLANEOUS BUSINESS Adopt Findings on P.A. #89-095 (Mahar) Winthrop noted that in section L on page four, the sentence should read "That the Applicant mitigate dust during ...". Donovan moved to adopt the Findings, Conclusions and Orders, Winthrop seconded and the motion passed on roll call vote. Set Public Hearing - Nevada St. L.I.D. Public Works Director Hall said there are two options available, those being: 1) to improve Nevada St. from Oak St. easterly 400 feet; and 2) Regular Meeting - Ashland City Council - October 3, 1989 - Page Two Set Nevada St. L.I.D. Public Hearing (Continued) to improve Nevada St. from Oak St. easterly 400 feet and westerly 450 feet. Acklin would like to advertise option 2 for the public hearing, which all agreed should be held on November 21st. Winthrop is not comfortable with the lack of a majority in favor on the westerly side. The resolution was read and Acklin moved adoption. Arnold seconded the motion which passed on roll call vote with Williams abstaining. Brown & Caldwell Contract - Phases 2 and 3 Public Works Dir. Hall reviewed his memo requesting authorization for the Mayor to sign a contract with Brown & Caldwell, to conduct phases 2 and 3 of the Program Plan to bring Bear Creek into compliance with the Clean Water Act. On a question from Reid, Hall said the Oregon Association of Sewage Agencies is lobbying for a state-wide ban on some detergents. Golden expressed concern about addressing water conservation and using wetlands for secondary treatment. Williams said all options are being considered. Acklin moved to authorize the Mayor to sign the contract, Winthrop seconded and the motion carried on roll call vote. Guidelines in Land-use Decisions Mayor Golden highlighted the suggestions in her previously submitted memo concerning city commission members' decisions in land-use planning. A discussion ensued, and Arnold said the way of dealing with this issue is in the appointment and re-appointment process and requestion commission members to consult with the Oregon Ethics Commission. Donovan suggested a directive to commission and committee members to avoid appearances of impropriety and consult with the City Attorney and/or Oregon Ethics Commission. Williams agreed, and it was decided that the Mayor will send a cover letter with training manuals to the various boards, commissions and committees. PUBLIC FORUM Robert McCoy, 160 Orange St., submitted plans for a minor land partition and is upset with the requirement that he pave from the closest street to the opposite boundary of his property. In the information given to McCoy from the Planning Department, authorization is given to the Public Works Director to approve paving standards, and Arnold said Hall is following the City Council directive. Acklin would like to have more information on this item and respond to McCoy. Robert Johnson, N. Mountain Avenue, asked that utility tax funds be used for street improvements. Regular Meeting - Ashland City Council - October 3, 1989 - Page Three ORDINANCES, RESOLUTION8 & CONTRACTS Alarm Systems Second reading by title only of an ordinance pertaining to alarm systems. Acklin moved to adopt same, Winthrop seconded and the motion passed unanimously on roll call vote. (Ord. #2533) Historic Commission Absenteeism First reading of an ordinance establishing an absenteeism policy for Historic Commission members. Acklin moved to second reading, Donovan seconded and the motion passed unanimously on roll call vote. Initiate Hearings Re: Street Improvements A resolution was read initiating hearings on an amendment to the Land- use Ordinance regarding street improvements. Acklin amended the first paragraph to read: "WHEREAS, the City Council has considered the subject of requiring owners of property to waive their rights to remonstrate when they request a building permit and/or other planning action and when the property is located on a street not fully improved." Reid moved to adopt the amended resolution, Williams seconded the motion which passed unanimously on roll call vote. (Reso. #89-39) OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Reid spoke regarding the City Attorney's memo on open space funding, and said many people, in open study sessions, would like to see funding shared by tourists. Winthrop feels that the alley paving issue heard at the September 19 meeting deserves further discussion. Donovan requested a study session with the Economic Development Commission before the end of the year. Arnold told of meetings he had with handicapped persons and a future proposal to use street improvement funds to develop City-wide access for handicapped persons. Donovan told of numerous requests for more handicapped parking in the downtown area. ADJOURNMENT The meeting adjourned at 10:35 P.M. Nan E. Franklin City Recorder Catherine M. Golden Mayor Regular Meeting - Ashland City Council - October 3, 1989 - Page Four