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HomeMy WebLinkAbout1989-1219 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUMCIL DECEMBER 19, 1989 PLEDGE OF ALLEGIANCE Mayor Catherine Golden led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Donovan, Reid, Williams, Winthrop and Arnold were present. APPROVAL OF MINUTES Mayor Golden noted that on page four, first paragraph, fourth line, Reid dissented on the roll call vote. Winthrop amended the ninth line, first paragraph on page three to read "control at Granite and East Main Streets...". The amended minutes of the regular meeting and minutes of the executive session of December 5, 1989 were approved. CONSENT AGENDA 1. Minutes of Boards, Commissions & Committees. 2. Departmental Reports. 3. Letter from Hospital Board requesting release of Capital Improvement funds for safety measures. 4. Acceptance of deed for additional right-of-way on Mistletoe Road. 5. Approval to connect property at 155 Mistletoe Road city sanitary sewer with recommendations noted in a memo from P.W. Dir. Hall dated December 14, 1989. 6. Request by S.O.S.C. for noise permit for asbestos removal at Churchill Hall. 7. Mayor's appointment of Linda Ryan to the Street Tree Commission. 8. Liquor license application for Mark & Linda Levin, dba/Underground Deli, 125 E. Main St. (change of ownership. Also added: 9. Liquor license applications for Inn Post One, 2525 Ashland Street; and Mihama Inc., 1253-B Siskiyou Blvd. Winthrop asked that item one be pulled off the consent agenda for discussion. Donovan moved to approve items 2-9; Winthrop seconded, all AYES on voice vote. Concerning the Parks Commission minutes of 11/28/89, Winthrop said the recycling site issue was continued to December 13th and the Planning Comm. approved the site, excluding motor oil. He also noted that the Affordable Housing Committee will complete their report and decided if the 1/2 acre of land at the Lithia Mill Site is suitable for an affordable housing project. Winthrop moved to accept item one, Donovan seconded, all AYES on voice vote. UNFINISHED BUSINESS Condemnation Ordinance City Admin. Almquist requested continuation of this item for two weeks. All agreed. Regular Meeting - Ashland City Council - December 19, 1989 - P. 1 NEW & MISCELLANEOUS BUSINESS R.W. Beck Water supply Report Dir. of Planning Fregonese outlined the water conservation options included in the December 7, 1989 memo to Admin. Almquist. Water conservation measures for new residential building, and a water efficiency program for all existing structures are recommended as a way to delay the need for a new major source of water i.e. reservoir. An amendment to the R.W. Beck report was suggested which includes lowering population projections to 20,000 by the year 2005. Staff recommends implementing phase 2 of the Beck water study by 1) allowing staff to work with R.W. Beck to supplement the assumptions in the report for the city and, 2) allow expenditure of funds to hire a professional water efficiency expert to evaluate demand side options as a way to meet some of the City's future water demand needs. In the ensuing discussion, Donovan expressed concern about delaying a new source of water; and Reid agreed with the ideas presented except the population growth issue. Winthrop feels conservation measures are essential before asking voters to approve funding for a new water source. Klaas Van de Pol presented a letter on behalf of the League of Women Voters which recommends fixing the leaks in the existing system. Arnold agreed with authorizing staff to work with Beck on amending the study, and expending funds for a professional water efficiency consultant. Donovan and Reid agreed. Winthrop requested a study session with staff and the Council to discuss the issue and receive further information. PUBLIC HEARINGS Proposed Ashland Mine Road L.I.D. Public Works Director Hall read into the record a letter from Mr. & Mrs. Richard Hays, 1155 Ashland Mine Road, in which they expressed opposition to the L.I.D. Hall said 64.8% of the front footage was signed in favor and the estimated cost is $37.00 per front foot. The public hearing was opened. Bryan Nelson, 1180 Ashland Mine Road, is opposed to the project and asked that more police protection be given the area if the L.I.D. is formed. He also asked for a letter from the County giving assurance that the County's granite pit will not be re- opened. Nelson commended the Street Div. for graveling the street when it is icy. Pearl Platko, 1193 Ashland Mine Road, is opposed because the project will not benefit her, but will benefit the people further up the road. Richard Leigh, 1164 Ashland Mine, is opposed and said traffic safety is a problem. Hall said Jackson Co. agreed to participate in the costs of construction, and the City will do maintenance after completion. Norman Simpson, 1249 Ashland Mine, is in favor but feels the City and County should pay for construction. The public hearing was closed. The ordinance authorizing the improvements was read. Arnold moved to second reading, Donovan seconded and the motion passed unanimously on roll call vote. Regular Meeting - Ashland City Council - December 19, 1989 - P. 2 Appeal of P.A. #89-153 (Jerry Toney, Applicant) Fregonese reviewed the project which will have entrance on Sheridan St. and exit on No Main Street. The Tree Commission approved the project. Winthrop declared ex-parte' contacts and told of site visit. Reid made a site visit. Diana Versluis, 337 Sheridan, the appellant, distributed maps of the area. The public hearing was opened. Bob Bayliss, 300 Sheridan, feels there are too many units and expressed concern about the increase in traffic and the small backyards. He would like the number of units to be decreased to six or eight. Diana Versluis reviewed her letter of appeal which includes concerns about rear yard sizes, lot coverage and increased traffic. Lorraine Bollong, 267 Sheridan, feels open areas should be visible to the residents of the units. Russ Otte, 730 Grover St., is concerned about density and increased traffic on Sheridan. Ed Versluis, 337 Sheridan, said two lots are carrying most of the density, open space is trivial, and he would like to see the project re-designed with six units. Williams moved to continue the public hearing until 10:00 P.M., Reid seconded, all AYES on voice vote. Jerry Toney, applicant, said the project will meet all Planning Dept. criteria and there will be a sidewalk for access to the common space. Paul Fisher, representing his mother-in-law who resides at 289 Sheridan, said property values will decrease and he is concerned with density. A letter was read from Gina Lehner, 282 Sheridan, which spoke of traffic and parking problems. Diana Versluis said the State Highway Dept. in Medford has no record of a request for access on N. Main Street. The public hearing was closed. Reid said Sheridan cannot support more traffic. Winthrop agreed, and said he will uphold the appeal and a new site design should be submitted. Arnold said the criteria for density has not been met and there should not be access on Sheridan. Williams said open space is in the wrong places, he is concerned about the density, and the ordinance was not upheld. Reid moved to uphold the appeal, and adopt the Planning Commission Findings with an addition to Section 2 2.2 stating that the application does not meet the criteria of Section 18.24.040(A) of the Municipal Code. Williams seconded and the motion passed unanimously on roll call vote. NEW & MISCELLANEOUS BUSINESS Request from Parks Commission re: E. Main/Garfield Site A letter was read from the Parks Commission requesting dedication of the future fire station site at Garfield and East Main Streets for park purposes. Administrator Almquist said the site is included in the Capital Improvement Plan for a fire station and should not be released. Winthrop would like to wait until Council has a better idea of the Parks Commission's plans concerning park lands. Golden feels this land is needed for a park because of the high density in the Regular Meeting - Ashland City Council - December 19, 1989 - P. 3 Park's Commission Request (continued) surrounding area. Tom Pyle, 571 S. Mountain, Chairman of the Parks Commission, said the 1/2 acre in question is necessary for full development of the park. Ken Mickelsen, Parks & Rec. Director, listed the 10 activities planned for the site, and said the parks levy cannot be used to acquire land. Reid would like to see a community center there and have the park developed this year for the surrounding area. Almquist said the site is the geographic center of the urban growth boundary and is needed for a fire station in lieu of the one downtown. Arnold feels this should be discussed along with the Capital Improvement Plan. Winthrop moved to place the letter on file and consider during review of the Capital Improvement Plan. Donovan seconded and the motion passed on voice vote with Reid dissenting. Six Year Highway Program Update Public Works Dir. Hall reviewed his memo included in the agenda packet. He requested that a Council member attend the Transportation Committee meeting on January 12, 1990; and Council adopt a Resolution authorizing the Mayor to sign a joint letter of consensus to the Oregon Transportation Commission from Jackson and Josephine Counties. Williams moved to support the resolution presented by Staff and appoint Councilor Acklin to attend the meeting on January 12. Winthrop seconded the motion. Reid feels the citizens priorities are not being addressed. Arnold said State warrants to fund the priorities are not met. Donovan moved to continue the meeting until 11:30 P.M., Winthrop seconded and the motion passed on voice vote with Arnold and Reid dissenting. The vote was all AYES on Williams motion. The resolution was read and Arnold moved to adopt same. Winthrop seconded and the motion passed on voice vote with Reid dissenting. (Reso. #89-48) Acceptance of Annual Audit for F.Y. 1988-89 Auditor Jerry Burns explained how audits are done and said the financial statements are accurate and public contract review laws have been complied with. A discussion was held on the amount of time Council has to review the audit each year. Finance Dir. Turner said State law requires that Council receive the audit prior to the end of the year, but they do not have to act on it. Arnold said the audit should be accepted as presented. No further action taken. PUBLIC FORUM No response. ORDINANCES, RESOLUTIONS & CONTRACTS Fuel Burning Devices - First reading of an ordinance banning the installation of non-certified solid fuel burning devices. Winthrop moved to second reading, Donovan seconded the motion, it passed unanimously on roll call vote. Regular Meeting - Ashland City Council - December 19, 1989 - P. 4 Ordinances Annexing, Withdrawing from Jackson Co. Fire Dist. No. 5 and Rezoning Property on Dead Indian Road (City of Ashland) - withdrawn. Rezone property on N. Mountain Ave.- Second reading by title only of an ordinance rezoning 10.64 acres of property on N. Mountain Ave, adjacent to Bear Creek from RR-.5-P to R-i-10-P. Winthrop moved to adopt same, Williams seconded, all YES on roll call vote. (Ord. #2~45) N. Mountain Ave. Comp. Plan Change - Second reading by title only of an ordinance amending the Comp. Plan for property on N. Mountain Ave. adjacent to Bear Creek. Donovan moved to adopt same, Williams seconded, all YES on roll call vote. (Ord. #2~46) Adopt State Statutes - Second reading by title only of an ordinance adopting State Statutes by reference and declaring an emergency. Williams moved to adopt same, Winthrop seconded the motion which passed unanimously on roll call vote. (Ord. #2~7) Municipal Judge's Duties - Second reading by title only of an ordinance defining the duties of the Municipal Judge and declaring an emergency. Donovan moved to adopt same, Arnold seconded, all YES on roll call vote. (Ord. #2~8) Arnold moved to extend the meeting for five minutes, Reid seconded, all AYES on voice vote. Transportation Utility Fee - Second reading by title only of an ordinance amending the Municipal Code concerning use of Transportation Utility Fees for bikeway purposes. Williams moved to adopt same, Winthrop seconded, all YES on roll call vote. (Ord. #2~49) Street Standards for M.L.P.,s - First reading of an ordinance with respect to minimum street standards for minor land partitions. Williams moved to second reading, Winthrop seconded, all YES on roll call vote. Adroit Annexation - First reading of an ordinance dispensing with an election and setting a public hearing on January 16, 1990, for a proposed annexation on the South side of Washington Street, 250 ft. East of Jefferson Street. Arnold moved to second reading, Winthrop seconded the motion which passed unanimously on roll call vote. Donovan moved to continue the meeting, Winthrop seconded the motion which passed on voice vote. City of Ashland Annexation - First reading of an ordinance dispensing with an election and setting a public hearing for January 16, 1990 for annexation of property on Dead Indian Road. Arnold moved to second reading, Donovan seconded the motion which passed unanimously on roll call vote. Regular Meeting - Ashland City Council - December 19, 1989 - P. 5 Transportation Utility Fees - A resolution was read changing the transportation utility fees and allocating one-sixth of the fees for bikeway purposes. Almquist recommended changing the effective date in Section 5 to February 1, 1990. Williams moved to adopt the resolution as amended, Donovan seconded and the motion passed unanimously on roll call vote. (Reso. #89-49) City Approve Subdivisions & Minor Land Partitions - A resolution was read which allows the City to approve subdivisions and minor land partitions pursuant to new State law. Donovan moved to adopt same, Williams seconded and the motion passed unanimously on roll call vote. (Reso. #89-50) Drug-Free Work Place Policy - Arnold moved to postpone this item and Williams seconded the motion. Willjams suggested placing it under the "UNFINISHED BUSINESS" section of the next agenda. All agreed. ADJOURNMENT The meeting adjourned at 11:42 P.M. Nan E. 'Franklin City Recorder Catherine M. Golden Mayor Regular Meeting - Ashland City Council - December 19, 1989 - P. 6