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HomeMy WebLinkAbout1988-0621 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL June 21, 1988 ROLL CALL SPECIAL PRESENTATION: City Song APPROVAL OF MINUTES PUBLIC HEARINGS: Appeal of PA 88-037 Condition Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:15 P.M. on the above date in the Council Chambers. Elerath, Williams and Laws were present. Reid and Acklen were absent. Arnold arrived moments late. Peggie Greuling played the tape of a song she wrote for the City entitled "Ashland--Where People Care", which was sung by Jeannetta Nipper. She gave a copy to each of the Council members and said it would be played in Lithia Park by the Ashland City Band on August 4, 1988. Mrs. Greuling made a gift of the song to the City. Williams suggested the words be handed out to the audience at the August 4th performance. Elerath amended the eighth line of the fourth paragraph on page two of the minutes of the regular meeting of June 7, 1988 to read as follows "reading as amended; Williams seconded the motion which passed". Williams moved to approve the minutes of the executive session, and the regular meeting of June 7, 1988 as amended; Elerath seconded the motion which passed unanimously on voice vote. A letter was read from George Cota, 1030 Ivy Lane, appealing a condition attached to the approval of P.A. #88-037, an apartment complex at 667 Park Street. The following attachments were made a part of the record: Staff report of 5-11-88; minutes of the Ashland Planning Commission Hearings Board of 5-11-88; Planning Commission findings of 6-13-88; legal notice; site plan; and staff report and findings from the previous Planning Action no. 87-142. John McLaughlin, Associate Planner, reviewed the project which includes eight units, and showed pictures previously submitted to the Planning Commission of the proposed retaining wall area, and the difference in elevation between the two properties. Laws asked if the conditions had been adopted by the Planning Commission, McLaughlin said yes. On a question from Williams as to how long the cut had been there, McLaughlin said it was there when the 1987 application was submitted. Arnold asked why the wall was not necessary at that time, and McLaughlin said if the difference in elevations was over three feet the wall would be required under the Building Code. 6/21/88 P. 1 Regular Meeting Ashland City Council 6/21/88 P. ~ PUBLIC HEARINGS: (Continued) Appeal P.A. 88-037 Ron Cue, attorney for the applicant, said the project was approved in 1987, without the requirement of the retaining wall, and the changes made in the project between the 1987 and 1988 site reviews had nothing to do with the retaining wall. He asked that the 1987 public hearing testimony and Mrs. Blankenstein's testimony at that time be made a part of the record. Cue said there is evidence the cut existed in 1983 when George Ward requested a flag partition of that property. George Cota, developer of the property, showed where he will install a storm drain so run-off water is directed into the storm system. Williams asked if most of the drainage will be taken care of and Cota said yes. Greg Parker, representing the owner of the adjacent property, (Mrs. Blankenstein, 635 Park St.) said his client's primary concern is high water table and debris running onto her property during rains. Suggested cutting grade to 1:1 ratio and stabilizing vegetation, and felt it is not her respondibility to stabilize the property line, because the cut made before she purchased the property. Bill Spring, 657 Park St., is concerned about the high amount of traffic on Park Street and would like to see Normal St. used also. Mrs. Bird, a tenant of Blankenstein's, said the water drains into the garages, and the problem should be corrected. On a question from Arnold about the cost of a retaining wall, Cota estimated between $3,000 - $5,000. Laws said unless there's a question of equity, Council should stick with the Planning Commission's decision. Arnold felt it is not a matter of equity and the problem should be addressed now. Laws moved to deny the appeal and Arnold seconded the motion. Williams said if the appeal is upheld, Council could require Cota to grade to the adjacent property and stabilize with vegetation. The motion failed on roll call vote as follows: Arnold and Laws, YES; Elerath, Williams and Mayor Medaris, NO. Williams moved to require Cota to grade as much as possible and stabilize the area with vegetation and Laws seconded the motion. The motion passed on roll call vote as follows: Elerath, NO; Williams, Laws and Arnold, YES. 6/21/88 P. 2 Re~,l~r Meeting Ashland City Council 6/21/88 P ~ COMMUNICATIONS, PETITIONS & REMONST~NCES: R.V.T.D. Tax Levy Steve Hauck, Member of the Board of Directors of Presentation R.V.T.D., explained the reason for the tax levy on the June 28 ballot, which is for construction of a new transfer center in Medford. Y.M.C.A. Request for Fee Waiver A letter was read from the Ashland Y.M.C.A. requesting a waiver of building permit and electrical service fees for their proposed new facility on Highway 66. Carol Jensen, Director of the Y.M.C.A., said they are requesting a waiver of fees, not out-of-pocket expenses. She said the Y offers a broad base of community programs and the new facility will have space for other groups to use. Alan DeBoer, 2260 Morada Lane, Chairman of the YMCA Building Fund, said the Y gave $12,000 in scholarships to Ashland youth last year, and they were asking for in-kind donations. Williams thinks the YMCA is a valuable asset to the community and would like to see the request granted, waiving staff time and building permit fees. Elerath said the Y is the most worthy of the private organiza- tions, but its not fair to give tax money to them. Arnold supports waiving the fees which don't represent out-of-pocket expenses, the Y is a community asset. Arnold moved to waive fees for staff time and those which are not out-of-pocket expenses. Williams seconded the motion which passed as follows on voice vote: Williams, Laws and Arnold, YES; Elerath, NO. Name Change "C" Street A letter was read from Emile Cloutier requesting the name of "C" Street, between 2nd and Helman Streets, be changed to "Lithia Way". On a question from Laws about proceeding, Almquist said approval should be requested from the State Hwy. Dept. Laws moved to hold a mini public hearing, Williams seconded the motion, which passed unanimously on voice vote. UNFINISHED BUSINESS: Backfill Proc. Leonard St. A report was received from Director of Public Works Hall concerning backfill procedures on Leonard Street after a complaint by Allen Sandler that it had not been done properly. The report asked that Sandler's request to do a compaction test be denied. No action necessary. NEW & MISCELLANEOUS BUSINESS: Boundary Line A memo was received from Public Works Director Hall Agreement requesting that Council authorize the Mayor and City Recorder to sign a Boundary Line Agreement on an alley between Van Ness and Hersey, West of Skidmore Street. Arnold so moved, Williams seconded the motion which passed unanimously on voice vote. 6/21/88 P. 3 Reg~Lar Meeting Ashland City Council 6/21/88 Po ~ NEW & MISCELLANEOUS BUSINESS: Planning Comm. Laws moved to approve the Mayor's appointment of Appointment Daniel L. Harris to the Planning Commission for a term ending December 31, 1991, replacing Carlyle Stout, who resigned. Arnold seconded the motion which passed unanimously on voice vote. Elerath mentioned the importance of this position. Hargadine Street Easement A memo was received from P.W. Director Hall recommending approval of an easement for a building encroachment on the Hargadine Street right-of-way, West of Gresham Street. Almquist said a public hearing needs to be published for four weeks and recommended it be set for August 2, 1988 at 7:30 PM. All agreed. Golden Spike Way A memo was read from P.W. Director Hall recommending approval the the Historic Commission's request to name an alley between 4th and 5th Streets "Golden Spike Way" in honor of the Railroad District. Staff was directed to bring a resolution back to the next meeting. PUBLIC FORUM: 4th of July Emile Cloutier, Chairman of the 4th of July Committee, invited the Council to ride in the parade on that day, and noted the Mayor's introduction of special guests to be held prior to the Band Concert at 11:45 A.M. Thank You Card Mayor Medaris read a card from Margaret Dodge thanking the City for the plant sent on her 90th birthday. ORDINANCES, RESOL~FEIONS & CON~I~{ACTS: Floodplain Second reading by title only of an ordinance Moratorium establishing a building moratorium in the historical floodplains of Ashland and Bear Creeks. Laws moved to adopt the ordinance, Arnold seconded the motion which passed unanimously on roll call vote. (Ord. 2453) 1988-89 Taxes Second reading by title only of an ordinance levying taxes for the 1988-89 fiscal year. Williams moved to adopt same, Arnold seconded the motion which passed unanimously on roll call vote. (Ord. 2454) Airport Comm. Vacancies Laws moved to place the second reading of an ordinance amending the Municipal Code with respect to vacancies on the Airport Commission, on the agenda. Williams seconded the motion which passed unanimously on voice vote. The second reading by title only was done and Williams moved to adopt the ordinance. Elerath seconded the motion which passed unanimously on roll call vote. (Ord. 2455) 6/21/88 P. 4 Re! r Meeting Ashland City Council 6/21/88 P, ORDINANCES, RESOLUTIONS & CONTRACTS: (Continued) Initiative & Second reading by title only of an ordinance amending Referendum Laws the initiative and referendum laws. Williams moved to adopt the ordinance, Laws seconded the motion which passed unanimously on roll call vote. (Ord. 2456) Initiative & Referendum Laws First reading of an ordinance amending the initiative and referendum laws as amended. Laws moved to second reading, Arnold seconded the motion which passed unanimously on roll call vote. Disc Antennas The first reading of an ordinance amending the Land- use Ordinance with respect to regulations for disc antennas was held at the June 7, 1988 meeting. Sections 18.72.160(B)(2) and 18.72.160(B)(7) were read as amended by Elerath. Laws moved to second reading, Elerath seconded the motion which passed unanimously on roll call vote. Maple Street Parking Prohibited A resolution was read prohibiting parking on a portion of Maple Street between N. Main and Catalina Streets. Arnold moved to adopt the resolution, Elerath seconded the motion which passed unanimously on roll call vote. (Reso. ~88-27) 1988-89 Pay Plan Mgmt./Confid. Empl. A resolution was read which amends the pay plan for Management and Confidential Employees for 1988-89. Note was made of an attached memo which explains the two exhibits. Elerath asked who prepares the schedules and Almquist said L.G.P.I. salary surveys are used and he is comfortable with the amendments. Arnold moved to adopt the resolution, Williams seconded the motion which passed unanimously on roll call vote. (Reso. ~88-28) OTHER BUSINESS FROM COUNCIL MEMBERS: Appreciation for Mayor Medaris told Jim Watson, Director of Ashland Hospital Care Community Hospital, of his appreciation of the good treatment he received while in the hospital recently. ADJOURNMENT The meeting adjourned at 8:45 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor 6/21/88 P. 5 RESOLUTION NO. A RESOLUTION RENAMING A PORTION OF "C" STREET BETWEEN 2ND AND HELMAN STREETS AS LITHIA WAY. WHEREAS, the Ashland Downtown Plan recommends that "C" Street, between 2nd and Helman be renamed "Lithia Way" to avoid the confusion of many street names covering Highway 99 through the City; and WHEREAS, the State Highway Department has no objection to the renaming of the street; and WHEREAS, a public hearing was held on July 5, 1988 to consider public testimony from abutting property owners concerning the change. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: SECTION 1. That the Council finds that the public interest and welfare would be served by the renaming of "C" Street between 2nd Street and Helman Street as "Lithia Way". SECTION 2. The Director of Public Works is hereby authorized and directed to change the street name signs to Lithia Way. SECTION 3. The City Recorder is hereby directed to forward a copy of this resolution to the appropriate State and County departments, informing them of this change. SECTION 4. This resolution shall be effective concurrently with the effective date of the ordinance changing the references in the Municipal Code to "C" Street to Lithia Way, as appropriate. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the -~ - day of / ~ , · --~.,jz~/ 1988 Nan E. Fr~anklin City Recorder SIGNED and APPROVED this day of '-/~~~7 , 1988. ~ L. Gordon Medaris~ .. L Mayor