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HomeMy WebLinkAbout1988-1206 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL DECEMBER 6, 1988 ROLL CALL Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Reid, Williams, Acklin, Laws and Arnold were present. APPROVAL OF MINUTES Elerath amended the second sentence of page 5 to read "...and said each house required one parking space within 200 feet, under present laws." Reid asked that the minutes be amended to include a discussion which took place during the public hearing on the Downtown District L.I.D. concerning the boundaries of the district, which should include commercial uses but not residential. Reid moved to approve the amended minutes of the regular meeting of November 16, 1988; Williams seconded the motion which passed unanimously on voice vote. SPECIAL AGENDA ITEMS: Mayor's Presenta- tions - Ann Johnston & Ross Johnston, Jr. Dr. Richard Morris LOC Safety Award Mayor Medaris read a certificate of appreciation and presented same to Ann Johnston and Ross Johnston, Jr., for donating tires and tire service for the Fire Department's Rescue 9 vehicle for the past 21 years. Dr. Richard Morris was also presented with a certificate of appreciation for serving as physician advisor for the Fire Department's EMT's. Fire Chief King told of the additional education and donation of time necessary to serve in this capacity. Bob Nelson and Mike Biondi accepted the City's first prize Safety Award from the League of Oregon Cities. Mayor Medaris expressed appreciation to all City employees for safe work habits. Drunk & Drugged Driving Awareness Week Mayor Medaris read a proclamation designating the week of December 11-17, 1988 as "Drunk and Drugged Driving Awareness Week" in Ashland. He told of a Candlelight Vigil to be held on the Plaza on Monday, December 12, 1988. COMMUNICATIONS, PETITIONS & REMONSTRANCES: Communications Mark Gibbons, a graduate student at S.O.S.C., gave Survey an overview of a communications survey he prepared as a step in implementing the City Council's 1988 goal to improve communications between the City and the citizens. He said a second stage of the survey will involve obtaining input from citizens. Morale and general communication among City employees is good, but needs fine tuning. Gibbons noted his recommendations for improving communication within the city departments. Reid suggested bulletin boards to post information for city employees. Acklin would like to schedule 12/6/88 P. ~gular Meeting Ashland City Council 12/6/88 P. 2 COMMUNICATIONS, PETITIONS & REMONSTRANCES: (Continued) Communications meetings between departments and council members. Survey Arnold asked that this be taken up in the goal- setting session. Reid feels the department heads should begin implementation of the recommendations in the survey. Liquor License A liquor license application was received from Byron Whalen, d.b.a. Lord Byron's, 1823 Siskiyou Boulevard. The Police Department recommended approval and Acklin moved to approve. Elerath seconded the motion which passed unanimously on voice vote. UNFINISHED BUSINESS: Martin Luther King Day Celebration Councilor Arnold requested that the City partici- pate in the Martin Luther King Day celebration, along with the College and School District, by waiving the fee for a banner over East Main Street and publishing information about the event in the utility newsletter. The event will include a one hour program at the music hall at S.O.S.C. Reid and Acklin approve of the City's involvement. Elerath feels the City should not get involved until the will of the citizens is known. Arnold made a motion that the City be a joint sponsor of the celebration, waive the banner fee, and provide space in the utility newsletter to provide the information to the citizens. Reid seconded the motion. Williams asked for response from the audience, there was none. On voice vote the motion passed as follows: Reid, Williams, Acklin, Laws and Arnold, YES; Elerath, NO. NEW & MISCELLANEOUS BUSINESS: Quitclaim Deed Laws moved to approve a quitclaim deed for E. Clover Lane additional right-of-way for street purposes on E. Clover Lane. Arnold seconded the motion which passed unanimously on voice vote. street Funding Alternatives City Administrator Almquist said this item is for information only and will be discussed at the goal-~etting session. Reid a~ked that the process used to pave Mountain Ave. and Hersey Street be included as an option in the event it is required in the future. Natural History Museum City Attorney Salter reported that the Land Use Board of Appeals found there was insufficient evidence in the record to support compatibility with the surrounding structures. Planning Director Fregonese said the burden of proof is with the applicant in proving architectural and aesthetic compatibility with the Forensics Lab, the Armory and the Ashland Middle School. On questions from Reid and Williams regarding LUBA's 12/s/88 p. 2 ~!C. gular Meeting Ashland City Council 12/6/88 P. 3 NEW & MISCELLANEOUS BUSINESS: Natural History Museum (Continued) statement that the City's deferral of the architectural and aesthetic compatibility with the above-mentioned structures to site review being misplaced, Fregonese agreed. He said the applicants are ready to submit architectural renderings for the December 20th Council meeting. Ron Lamb, scientific advisor to the applicants, said further studies show the attendance will be lower than first anticipated and the size of the project has been cut by approximately one-fourth. Laws feels further discussion should be held at the public hearing. David Lane, 1700 E. Main St., is glad to see the project has been scaled down and feels it should be looked at as a new project. Debbie Miller, 160 Normal Ave., is concerned about deciding on the new proposal in only two weeks time. George Hutchinson, 317 Bridge St., questioned the need to rush a decision and said most of the neighbors support the idea, but want the museum to fit in with Ashland. Ron Thurner, 1170 Bellview, encouraged the Council to.focus on LUBA's concerns. Acklin said some citizens feel that if the decision is delayed until the new Council takes office, there is a greater chance it will not be approved; the Councilors who have been involved in the decision thus far would like to make their mark on the project; and she would like to move on it. Reid feels the concern is the size and she would support the museum with the new dimensions, but thinks it should be delayed until the new proposals can be studied. Arnold would like to see this proceed in an open manner with community input involved. Acklin moved to set the public hearing for the regular meeting of December 20, and require that the applicants findings and architectural renderings be provided one week prior to that date. Williams seconded the motion which passed as follows on roll call vote: Elerath, Williams, Acklin and Laws, YES; Reid and Arnold, NO. FAA Grant - Update Airport Master Plan A memo was received from the Airport Commission requesting authorization to apply for an FAA grant to update the Airport Master Plan. The City's share will be $6750. Reid moved to approve the request and Arnold seconded the motion. Elerath asked if this will include incorporation with the Comprehensive Plan and Public Works Director Hall said it will be incorporated as a reference document. The motion passed unanimously on voice vote. PUBLIC FORUM No response. 12/6/88 P. 3 Meeting Ashland City Council 12/6/88 P. 4 ORDINANCES, RESOLUTIONS & CONTRACTS: Downtown Area Second reading by title only of an ordinance L.I.D. ordering improvements in the Downtown Area. Arnold moved to adopt same, and Acklin seconded. Elerath stated he voted NO at the public hearing on the assessment method, but will vote YES on the improvements. The motion passed unanimously on roll call vote. (Reso. #2488) Vacate Easement Glenview Drive Second reading by title only of an ordinance vacating an easement off Glenview Drive. Williams moved to adopt the ordinance and Acklin seconded the motion, which passed unanimously on roll call vote. (Ord. #2489) Canvass of Vote The Mayor's proclamation and Resolution canvassing the vote for municipal offices for the election held on November 8, 1988 were read. Laws moved to adopt the resolution and proclamation, Williams seconded the motion which passed unanimously on roll call vote. (Reso. #88-52) Earnest Money Receipt - Boyden Property City Attorney Salter said it is in order for the Council to allow Staff to make a minor change in the legal description, and authorize the Mayor and City Recorder to sign an earnest money receipt for the Boyden property at the Southeast corner of Lithia Way and Pioneer Street. Laws so moved, Elerath seconded the motion which passed unanimously on roll call vote. Laborer's Union Contract Extension Acklin moved to authorize the Mayor and City Recorder to sign the contract extension with the Laborer's Union which represents employees in the Public Works Department. Williams seconded the motion which passed unanimously on roll call vote. OTHER BUSINESS FROM COUNCIL MEMBERS: On a question from Reid concerning the Audit Committee meeting of November 3, Almquist said a report would be presented by Finance Director Turner at the goal-setting session. ADJOURNMENT The meeting adjourned at 9:25 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor 12/6/88 P. 4