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HomeMy WebLinkAbout1987-0303 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL March 3, 1987 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARINGS Capital Improvements STREET CLOSURES FOR 4th OF JULY FESTIVITIES ASHLAND MIDDLE SCHOOL VIDEO REQUEST FOR SUNDAY, }tAR. 8 10 to ]1 A.M. Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Reid, Bennett, Acklin, Laws and Arnold were present° Bennett moved to approve minutes of the regular meeting and executive session of February 17, 1987; Reid seconded the motion which passed unanimously on voice vote. The City Administrator reviewed the concept of incorporating all of the capital improvement needs into one document first drafted in October of 1984. Almquist said that the City Council reiterated its goal of adopting the Capital Improvement program in 1987 with some changes at the February 1986 goals session° Almquist showed the cost breakdown of the six basic categories and requirements for future bond issues and said the City Council should be looking at the general plan for the next five years and the plan will be reviewed on an annual basis with specific actions by City Council and the Budget Committee° The Mayor opened the public hearing and A1 Will- statter, 128 Central Street said he had picked up the Capital Improvements data and didn't know there was going to be a public hearing, It was noted that the public hearing had been advertised in the legal section of the local newspaper, was noted in the mini agenda published and also the subject of a news story° In the absence of any other comment from the audience, the public hearing was closed. Bennett moved to accept the capital improvement program as a guideline for the City; Acklin seconded the motion which passed unanimously on voice vote° A letter from the Chamber of Commerce was read requesting certain street closures for the traditional Fourth of July parade and other events and Arnold moved to approve; Elerath seconded the motion which passed unanimously on voice vote. A letter from Ms~ Kyle Meisner requesting permission for stud- ents of the AMS to use the downtown area for skateboarding for a video the students are making to send to East Asia was read° Jennie Bergstrom reviewed the plans for making the video and noted the activities would be supervised by teachers and other adults° Elerath asked the student if the video would deliver the message that students can do something which is illegal and Kim Kiley who had reviewed the plans said she didn't think they would get that impression. Bennett noted as chairman of the Bikeway Committee she is concerned about the skateboarding since it is illegal in the City. Jane Morgan, the 7th grade teacher supervising the event said that every effort will be made to keep the event safe and under control at all times. Acklin moved to approve as long as guidelines are followed; Reid seconded the motion which passed unanimously on voice vote° 3/3/87 P. i Regula~ Meenin~ Ashland City Council 3/3/87 Po 2 GOLF COURSE EXPANSION NEW & MISCELLANEOUS BUS. Bi-mart Liquor License Audit Services Contract Ken Mickelson reviewed recent negotiations with the Lessee of Oak Knoll Golf Course as it relates to the proposed expansion and reported that a concept of having the present Lessee con- tinue to run the golf course and when bonds for expansion are used for the project that the Lessee will retire those bonds rather than the City as was previously planned. Mickelson said that Oak Knoll Enterprises would be responsible for maintenance and operation of the golf course facility and it is a different approach than the concessionary concept. Mickelson said that Oak Knoll Enterprises is now studying the lease concept and will report to the next meeting. Reid asked if there would be a different cost concept with the new proposal and Mickelson said the cost factors for expansion would remain the same but that Oak Knoll would make the payment to the City for retirement of bancroft bond debt. On Reid's question relative to taxes, the City Attorney said the taxes would be forestalled until a different plan is adopted. On question as to whether the City would be looking at a whole new proposal, Mickelson stated that the only change would be Oak Knoll's responsibility to pay the bonds off and noted that during negotiations it has been difficult to arrive at an acceptable conclusion as it relates to the concessionary concept. Reid asked if there would be another public hearing and Laws said the public would be given an opportunity to speak when the matter comes up on the agenda. Acklin moved to approve the liquor license change of ownership as applied for by Bi-mart Company; Bennett seconded the motion which passed unanimously on voice vote. Medaris noted coopera- tion by Bi-mart relative to the debris collection in the ditch adjoining Bi-mart. A memo from the Director of Finance was read noting that only one bid was received when proposals were called for on the City audit and that it was received from present auditor Gerald Burns° Minutes of the Audit Committee were reviewed recommending that Council accept Burns' proposal and Reid said she would like to see the letter that went out for bids which went out late and called for people to go to Burns' office for the information° The Mayor said he knew of no dissention on the Audit Committee relative to awarding the bid to Burns and said it must have been a visitor or spectator at the Audit Meeting at which time the recommendation was made to retain the services of Burns. Arnold agreed there was no dissention among members of the committee. Elerath asked what members were present to make the decision and the Mayor said that he polled Prickett and Cooper who agreed on awarding the bid to Burns° Arnold moved to accept recommendation of Audit Committee; Laws seconded the motion which passed with Reid, Bennett, Acklin, Laws and Arnold voting YES. Elerath oPP°sed. 3/3/87 P. 2 Regular 5tect~ng Ashland City Council j/S/~t F. .~ Drive-up Windows A memo from the City Administration requesting clarification of drive-up window regulations because of an application pend- ing before the Planning Commission which includes a request for a drive-up window and the possible sale of same by a person having a drive-up window at another location was read. The memo cited need for clarification as to whether the original maximum of 12 windows with additional windows allowable for each additional population increase of_1250 be site specific to run with the land or whether the permits may be bought or sold in order to transfer to another location. Almquist said he understood that if the use of one of the drive-up windows was discontinued over a period of six months that it would be treated as a nonconforming use. Acklin felt it would run with the land and if new window was applied for then it would be treated by the site review process. On Reidts question as to how the decision as to who would have the next drive-up window Acklin said the first person to apply and qualify for a drive-up window under the attached Section 18o72o105 would get the privilege. Elerath noted after editorial comment in the local newspaper and other publicity he contacted DEQ in Portland and was told the significance of C.O. caused by windows was not a problem and that the affect of idling would be less than stop- ping the motor and starting it up again. Elerath moved to delete the 8th condition of the Section calling for a limit of twelve windows. Arnold said he was opposed to what Council was doing since there is a planning action going on. Laws stated that a clarification is necessary to preclude the expense of a possible appeal of the Planning Commission's decision and that clarification is necessary at this time. Salter noted he has a problem with the word "new" in the eighth condition. Acklin noted the amendment was a compromise when it was written and recalled she was working with I & M at the time and that it was not felt that Carbon dioxide was a problem. Acklin added it was her understanding that when one of the twelve grandfathered in was dropped, then anyone could apply for the available drive-up window and it was used for a guideline. Bennett felt that selling theprivilege of a drive-up window was not the original intent. Rich Itansen, 1390 Tolman Creek Road spoke from the audience saying that restrictions being discussed will create a negative add nw rranted. usi e s clima e for the Cit o Hans aid you mxgh~ a~so cons~er ~e~xvery o[ plzzas causINg air pollution. A1 Willstatter said he didn't recall that 12 was a magic number and if Council is concerned with carbon dioxide they might look into the mail box situation. Barbara Allen.notad that had recently bought the building and understood the drive-up window had value and the the Planning Department suggested it ~could be sold if:no~ needed. City Attorney Salter said the Planning Commission had asked him for an interpretation and the matter is being discusse~on this level ..... continued 3/3/87 P. 3 Regnls~ Meeting Ashland City Council 3/3/R7 Po 4 Drive-up Windows conto Fixed Base Operator PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS: Local Improvement Dist. No. 57 Historic Buildings The City Attorney advised that it would be appropriate to amend the ordinance to show intent. Arnold said he would agree with the City Attorney as long as Council acted prospectively. On Reid's question as to whether the drive-up window would be "site specific" Laws said it would not. Acklin said that if a drive-up window is boarded up it is considered to be abandoned. Laws noted Council was concerned only with the number of windows and if the property owner doesn't use it, it can be sold. Arnold moved to take no action on the matter and wait until an action comes before Council specifically; Bennett seconded the motion. On roll call Bennett and Arnold voted in favor; Laws, Acklin, Reid and Elerath opposed and the motion failed~ Laws moved that interpretation be that 12 drive-up windows in exist- ence in July of 1984 remain operable or can be sold or transfer- red to new location; Acklin seconded the motion. On voice vote Elerath, Reid, Acklin and Laws voted in favor; Bennett and Arnold opposed. The City Attorney affirmed the motion by declaring that the number of drive-up windows will not exceed 12 plus one additional for each 1250 increase in population° Laws moved to adopt standards for Fixed Base Operator for the Ashland Municipal Airport; Bennett seconded the motion. Elerath asked about the F.B.O. carrying insurance and noted that most airplanes are worth $100,000. The City Attorney noted that the insurance is required in the lease. On voice vote the motion passed without opposition. No comment from the audience. Second reading by title only was given an ordinance levying assessments in Local Improvement District No. 57 and Laws moved for adoption; Acklin seconded the motion which passed unani- mously on roll call vote. (Ref. Ordo 2416) First reading was given an ordinance adding Chapter 2.68. Arnold noted that the ordinance presented went through several drafts working toward a specific definition of public benefit which could be used as it comes before the Historic Comanission and asked that the last sentence in the 3rd pp be deletedo Reid asked Arnold for clarification on criteria relative to 2.68o010 (Public Benefit) and asked what would keep her from applying for tax freeze if all four conditions were not necess- ary in rehabilitation requirements of a building° George Kramer, Chair of the Historic Commission said it was the intention of the Historic Commission in wording the ordinance to assure that there would be some effort to keept the structure in viable condition. Acklin said that only the necessary of the four conditions be required but the ones applicable would be utilized° Elerath asked if the interior of the home is altered would it change the historic designation and Kramer said it would still be a historic house° ..... continued 3/3/87 P. 4 Regt~lar ~_eting Ashland City Council 3/3/87 P-. 5 Historic Buildings conto Parking Restrictions Resolution re Golf Course Property Taxes State Transporation Plan Ashland Community Hosp~ Budget Increase Parks & Recreation Res. Reid asked the City Attorney what would happen if a person acquired a tax exempt status building and then left it after a period of ten years. Salter said if they do nothing, they get nothing. Salter said the intent is to restore and protect the integrity of the historic building. Bennett moved to second reading as amended; Reid seconded the motion which passed unanimously on roll call vote. Resolution concerning parking restrictions and limitations at certain locations was read and Laws moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. (Res. 87-03) A resolution of intention concerning certain land to be held for golf course or park purposes was read and Arnold moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote. L O.C. Director of Public Works Alsing reviewed a 1 would /p an which retain the roads system at a reasonable rate throughout the State with the combination of city/county/state revenues. Alsing noted there is a gap of $21 billion and the six year goal is about $1,2 billion which could be raised for about half of the funding needed for that period of time. Alsing said that 225 cities are involved in the effort and if some- thing isn't done by the Year 2004, all streets would be classed as being in "poor" condition. Alsing cited the different ways the revenue would be raised and Almquist read the resolu- tion endorsing a six-year transportation financing strategy° Bennett moved for adoption; Reid seconded the motion which passed with Reid, 'Bennett, Acklin, Laws and Arnold voting YES. Elerath opposed. A memo from the Director of Finance was read relative to a request by the Hospital Board for revision'of the 86-87 budget for the Hospital and a resolution increasing total nonproperty tax resource estimates and increasing materials and services appropriations was read. On question of Laws relative to the $425,000 beginning balance and the rationale for that paragraph, Almquist said he would contact Finance Director Nelson for an explanation and get back to Laws. Arnold moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. A resolution transferring appropriations within a fund was read and Laws moved to adopt; Arnold seconded the motion which passed unanimously on roll call vote. 3/3/87 P. 5 _R_egul__ar Meeting Ashland City Council 3/~/~7 Po 6 OTHER BUSINESS FROM ME~ERS H~S~ Leadership Day Elerath reviewed his role as representative of Council as it relates to the establishment of a "Student Leadership Day" with the High School and noted that the coordinating teacher, Pete Cislo made a proposal to name the event as stated above and requests a copy of the Charter of the City and job des- criptions for certain officials of the City. Elerath said the students will attend the. Council meeting on April 21 and take over for one hour. Council agreed with enthusiasm to cooperate with the "Student Leadership Day" efforts° ADJOURNMENT The meeting was adjourned at 9:30 P.M. F Nan . ranklin City Recorder L. Gordon Medaris Mayor