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HomeMy WebLinkAbout1987-0421 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL April 21, 1987 ROLL CALL Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Reid, Bennett, Acklin, Laws and Arnold were present. APPROVAL OF MINUTES Acklin moved to approve the minutes of the regular meeting and executive session of April 7, 1987; Reid seconded the motion which passed unanimously on voice vote. COMMUNICATIONS, PETITIONS & REMONSTRANCES: Law Day U.S.A. Mayor Medaris introduced Harry Skerry, Chairman of Proclamation the Ashland Constitution Bicentennial Committee, and presented to him a proclamation designating May 1, 1987 as "Law Day U.S.A. in Ashland". Mr. Skerry then gave a short history of the U.S. Constitution and invited the Council to offer ideas for the celebration of same. Goodwill Industries Proclamation Diana McLaughlin, Assistant to the Director of the Medford Goodwill, accepted the Mayor's proclamation for "Goodwill Industries Week" which will be May 3-9, 1987. Mrs. McLaughlin invited everyone to visit their workshop at 604 N. Fir Street in Medford. Youth Employment Month Proclamation Mayor Medaris read a proclamation which designates May 1987 as "Youth Employment Month". The same was presented to Minnette Schmidt of the Job Council. Oregon Arts Council/ State Ballet of OR. Judy Howard of the Oregon Arts Council requested that this item be postponed. Rob Winthrop of the Ballet also requested it be tabled until after the May 5, 1987 Council meeting so the State Ballet Board could discuss it at their meeting of May 5. Laws suggested both organizations get together and agree on a date for the Council to discuss. No action was taken by the Council members. 4/21/87 P. 1 Rec-~ar Meeting Ashland City Council 4/21/87 P ~ Closure of Winburn Way - S.O.S.C. A letter was read from the S.O.S.C. Commencement Committee requesting permission to close Winburn Way for commencement ceremonies on June 6, 1987 from 7:00 A.M. to 12:00 Noon. Elerath moved to approve request; Bennett seconded, the motion passed unanimously on voice vote. UNFINISHED BUSINESS: Historic Preserva- tion Funding This item was withdrawn by Ralph Wehinger. NEW & MISCELLANEOUS BUSINESS: Boundary Line Agreement A memo from the Asst. City Engineer was read requesting authorization for the Mayor and City Recorder to sign a boundary line agreement with respect to City property in the vicinity of Crowson Reservoir. Public Works Director Alsing said the proposed boundary line was a reasonable split and both staff and the property owner were in favor of it. Laws moved to authorize signing of the agreement, Bennett seconded the motion which passed unanimously on voice vote. PUBLIC FORUM No comments from the audience. ORDINANCES, RESOLUTIONS & CONTRACTS: Parking Fees in Downtown District City Administrator Almquist read a letter from the Chamber of Commerce requesting that the Resolution extending Ordinance No. 2377, concerning parking fees and employee/employer parking restrictions be made into separate resolutions. On question from Reid as to the reasoning behind this, Regina Stepahin explained that the parking fee resolution would have to be extended periodically until the Water Street parking lot bond debt service had been paid. Separating the two would eliminate the need to go through the resolution process on the employee/employer parking ban issue at the same time. It was noted that Section 2 of the Resolution concerning the survey had been completed. Acklin moved to adopt the Resolution; Elerath seconded. All AYES on roll call vote. (Ref. Reso. #87-10) 4/21/87 P. 2 Rer ~r Meeting Ashland City Council 4/21/87 P ~ Employee Parking Restriction Glenwood Drive Parking Name Change - SOSC Expenditure of Donated Funds A Resolution extending Ordinance No. 2377 with respect to employee parking restrictions was read. Reid asked about the results of the survey of downtown merchants and Stepahin said approximately 1,000 questionnaires were sent out, 28 returned, and only 2 responses were negative. Bennett moved to adopt the Resolution, Acklin seconded. Laws noted that evidence shows the parking restriction policy seems to be working and is a good plan. On roll call vote all AYES. (Ref. Reso. ~87-11) A Resolution was read concerning prohibiting parking on the South side of Glenwood Drive from Beach Street Easterly. Acklin moved to adopt the Resolution, Arnold seconded, passed unanimously on roll call vote. (Ref. Reso. ~87-12) A Resolution supporting the redesignation of S.O.S.C. to Southern Oregon State University was read, and the Mayor introduced Ben Tyran, Chairman of the Economic Development Commission, who explained the status of Senate Bill 736 in the present Legislative Session. Mr. Tyran expressed appreciation on behalf of Senator Lenn Hannon for letters of support and said the resolution would be very much appreciated. Elerath felt the important issue was to take "State" out of the name and put "University" in, and we should allow the State Board of Higher Education some freedom in selecting the actual name. Laws noted that Senate Bill 736 specifies the name and it may weaken our position if we don't stick with the name in that bill. Bennett said the name change had been a dream of Dr. Stephenson, Dr. Sauers and Dr. Siccuro, and she appreciated the work Ben Tyran is doing to reach this end. Bennett moved to adopt the Resolution, Arnold seconded the motion which passed unanimously on voice vote. (Ref. Reso. ~87-13) A memo from the Police Chief to the Finance Director was read by City Administrator Almquist who said the Resolution was necessary to formalize the process. Police Chief Lively explained that local churches originally began helping needy persons who passed 4/21/87 P. 3 Re~'~r Meeting Ashland City Council 4/21/87 P ~ ORDINANCES, RESOLUTIONS & CONTRACTS (Continued) Expenditure of Donated Funds through the community, but other groups would like to help. Donated funds will be remitted to the Finance Department, which will reimburse for vouchers presented by the merchants. The vouchers will be issued to the merchants by the Police Department. On a question from Elerath, Lively said the Police Officers will endorse the scripts which are given to needy people the the temporary assistance they need. Reid asked if identification was necessary in order to obtain the scripts and Lively said the officers would do a routine check but would not deny assistance because of a lack of identification. The Resolution was read, Laws moved to adopt, Acklin seconded and the motion passed unanimously on roll call vote. (Ref. Reso. ~87-14) OTHER BUSINESS FROM COUNCIL MEMBERS Joint Study Session Council & Budget Committee Laws requested that a joint study session be held by the Council and Budget Committee to discuss the proposal previously provided to Council members by Councilors Laws and Acklin. All were in agreement and the study session was scheduled for Tuesday, April 28, 1987 at 7:30 P.M. in the Council Chambers. Request to be Out of the City Elerath requested permission to be out of the City for longer than 30 days for a trip to Singapore and Sumatra. Acklin moved to grant permission, Arnold seconded, all AYES on voice vote. ADJOURNMENT The meeting adjourned at 8:25 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor 4/21/87 P. 4