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HomeMy WebLinkAbout1987-0602 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL June 2, 1987 ROLL CALL Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Bennett, Acklin, Laws and Arnold were present. Reid arrived at 7:32 P.M. APPROVAL OF MINUTES Acklin moved to approve the minutes of the regular meeting of Executive Session and Regular Meeting of May 19, 1987; and the special meeting of May 26, 1987. Bennett seconded the motion which passed unanimously on voice vote. COMMUNICATIONS, PETITIONS & REMONSTRANCES: Appeal - PNB City Administrator explained and read a letter of Microwave Tower appeal from the Ad Hoc Committee of Concerned Citizens concerning the May 13, 1987 Planning Commission decision on P.A. ~87-051 approving a site review for Pacific Northwest Bell to install a microwave antenna at the corner of Sixth and East Main Streets. Tom McGill, District Manager of Community Affairs for PNB, said there is an urgency in getting the antenna erected in order to serve long-distance customers in Klamath and Lake Counties, because 98.3% of their long-distance circuits are in use this year. Warren Goines, 123 Sixth Street, spoke for the Ad Hoc Committee requesting the public hearing be set after July 6th. It was noted that PNB's attorney will not be available for the regular meeting of July 7th. Arnold moved to set the public hearing for July 21, 1987, Reid seconded the motion which passed on roll call vote as follows: Reid, Acklin, Laws and Arnold, YES; Elerath and Bennett, NO. (Statement of request for delayed hearing from the Ad Hoc Committee for Concerned Citizens placed on file in the City Recorder's office.) Appeal of Planning Action No. 87-058 A letter of appeal was read from Steven Morjig, 610 Chestnut, concerning a decision of the Planning commission on May 15, 1987, denying the use of a guest house, at the above address, as a rental. Arnold moved to set the public hearing for June 16, 1987; Reid seconded the motion which passed unanimously on voice vote. NEW & MISCELLANEOUS BUSINESS: Utility Deposit A memo from Director of Finance Nelson was read Interest concerning the City's policy on paying interest on utility deposits. Reid felt paying interest on these accounts would be good public relations. Elerath said should set limit on the minimum amount of interest which would be paid. No action necessary. 6/2/87 P. 1 Re~"lar Meeting Ashland City Council 6/2/87 P. 9 Minimum Charges Utility Services Hersey St. FAUS Improvement Proj. Ski Ashland Expansion Proj. Land Exchange Hitt Road Mayor's Appt. Planning Comm. A memo was read from Supervising Accountant Huckins regarding billing procedure for partial months service. Laws said money should be spent to get our policy in line with other utilities, and moved to instruct staff to make necessary changes in the billing system, which is estimated to cost between $800 and $1100. Reid seconded the motion which passed unanimously on voice vote. Public Works Director Alsing gave a short history and update of the Hersey Street F.A.U.S. project noting that the plans and specifications are completed and have been accepted by the State Highway Division. The water line from N. Main to Water Street has been installed, and the storm sewer will be completed soon. The Federal Dept. of Transportation is requiring the project include the section to Oak Street in order to receive the Federal funding, which will necessitate replacement of the bridge over Water Street and acquisition of additional street right of way, which would be additional costs to the City. Alsing recommended the Council schedule another public hearing on the improvements and consider using the 2/3 remonstrance if 50% of the property owners are not in favor of the project, which would be assessed at $25.00 per front foot. Laws would not be in favor of using 2/3 remonstrance in this case and suggested the project be dropped until property owners are 50% in favor. Acklin was also opposed to using 2/3 remonstrance in this project. City Administrator Almquist will prepare a Resolution for the next Council meeting, and the public hearing will be set for the July 7th meeting. Dir. of Public Works Alsing gave a short update of the Ski Ashland expansion project. The Forest Service has completed an environmental impact statement, and Regina Stepahin from Ski Ashland is willing to conduct field trips or give presentations on the proposals. Laws noted that a model is available for viewing at the Ski Ashland office. Alsing will bring further information to the next meeting of the Council. No action necessary. Almquist reported acquisition of 16.5 acres of land for the Northwest Water Reservoir site. Arnold moved to authorize Mayor and City Recorder to sign a deed for 2.5 acres of land on Strawberry Lane in exchange for 5.0 acres on Hitt Road for the same purpose. Reid seconded the motion which passed unanimously on voice vote. Reid moved to approve the Mayor's appointment of Michael Bingham to the Planning Commission to fill unexpired term ending December 31, 1987. Laws seconded the motion which passed unanimously on voice vote. 6/2/87 P. 2 Re~,ar Meeting Ashland City Council 6/2/87 P. 3 PUBLIC FORUM: Liquor License Approval Debby Tavakoli, owner of the Stage Door Cafe, requested the approval of her liquor license be placed on the agenda. City Recorder Franklin said the Police Department had recommended approval of the license. Laws moved to place item on the agenda, Reid seconded and it passed unanimously on voice vote. Laws moved to approve liquor license application. Elerath seconded, all AYES on voice vote. Mountain Avenue Safety Hazards Marie Morehead, 310 N. Mountain Ave., addressed the Council regarding the safety hazards posed by the granite surface and sharp curve on Mountain Avenue. She requested assistance in finding a way to pave the street, possibly using Economic Development funds because Mountain leads into an industrial park area. Alsing said this road would be eligible for FAUS funding if fully improved; and paving only, without curb and gutter, would be appropriate if financed in another way. Bob Whaley, 814 Clay Street, expressed concern for the school children he drives bus for and said he has had several near collisions on Mountain Ave. The Council requested Planning Director Fregonese to look into the possibility of obtaining Economic Development funds for this project. No further action was necessary and the public forum was closed. ORDINANCES, RESOLUTIONS & CONTRACTS: "A" Street Impr. Second reading by title only was given an ordinance ordering the improvement of "A" Street from 7th to 8th Streets. Laws moved to adopt the ordinance, Acklin seconded, all AYES on roll call vote. (Ref. Ord. No. 2420) city Services State Rev. Shar. A resolution was read listing service provided by the City for State Revenue Sharing purposes. Laws made a motion to adopt the resolution, Bennett seconded, all AYES on r011 call vote. (Ref. Reso. No. 87-23) Winter Org. Oregon A resolution supporting the concept of bringing the 1998 Winter Olympics to Oregon was read. Arnold moved to adopt, Bennett seconded the motion which passed on voice vote as follows: Reid, Bennett, Acklin, Laws and Arnold, YES; Elerath, NO. (Ref. Reso. No. 87-24) Pay Plan 1987-88 Mngmt. & Confid. A resolution adopting a 1987-88 pay plan for management and confidential employees was read. Laws recommended moving the January 1, 1988 salary increase for the positions of Public Works Director and Finance Director up to July 1, 1987; to show appreciation to 6/2/87 P. 3 Re~' ~ar Meeting Ashland City Council 6/2/87 P. ~ Pay Plan (Continued) Ratification of Contract-Teamsters OTHER BUSINESS: Sediment Pond Committee Flag Day Ceremony Sumatra Visit ADJOURNMENT Alsing and Nelson who are retiring and to have those salaries in place when replacements are hired. Laws moved to approve as amended, Reid seconded the motion which passed unanimously on roll call vote. Arnold moved to adopt the amended resolution, Acklin seconded, all AYES on roll call vote. (Ref. Reso. No. 87-25) City Administrator Almquist reported that the Police Department employees represented by the Teamsters Union had rejected the contract. No further action necessary. Mayor Medaris reported that Pat Adams and Jean Crawford had been selected to represent the Parks Commission on the committee to study joint use of the settling pond on Greenway property. Mayor Medaris invited the Councilors to attend the Flag Day celebrations in Lithia Park on June 14th. Elerath told of his visit to Sumatra, and of the good feelings the people have for America. The meeting adjourned at 8:40 P.M. Nan E. F~anklin City Recorder L. Gordon Medaris Mayor 6/2/87 P. 4