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HomeMy WebLinkAbout1987-1117 REG MINROLL CALL APPROVAL OF MINUTES INTRODUCTION OF GUESTS: James Watson Hospital Admin. AWARD PRESENTATION: Computer-Aided Dispatch System PUBLIC HEARINGS: Peachey Road Annexation MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL November 17, 1987 Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Reid, Williams, Acklin, Laws and Arnold were present. Reid pointed out that the last sentence of the second paragraph on page four related to the discussion of liquor licenses and property tax payments, not the ensuing discussion regarding persons charged with crimes. Acklin moved to approve the minutes of the regular meeting of November 3, 1987, as corrected; Laws seconded the motion which passed unanimously on voice vote. Mayor Medaris introduced Mr. James Watson, the recently appointed Administrator/CEO of Ashland Community Hospital and said he has the total support of the Mayor and Council. Mr. George Gwinnutt, B.P.A., was not able to attend the meeting as previously planned. Mayor Medaris presented an award to Police Chief Lively which the City received from the League of Oregon Cities for second place recognition of an excellent computer-aided dispatch system. A memo from the Planning Commission was read recommend- ing approval of a request from Lyle Reeder, 1660 Peachey Road, for annexation and zone change of property at the same address. It was noted that findings, conditions and a staff report were attached, along with a letter from Jackson Co. Planning Dept. in support of the annexation, which was made a part of the record. Planning Director Fregonese said the land is almost all surrounded by the City limits and located between Peachey Road and Bristol Street. The Planning Commission recommended it be rezoned to R-l-10. City Administrator Almquist pointed out that about 20' of the unpaved portion of Bristol St. abutting the lot would need to be dedicated for street purposes and made a condition of the annexation. Fregonese agreed. Wally and Rose Ramsay, 990 Terra, have signed an earnest agreement for the purchase of 1.48 acres of the lot with Lyle Reeder, owner, contingent on annexation approval, and wish to build a single-family home in the future. Mr. Ramsay noted the property is 2.48 acres, 11/17/87 P. 1 Meeting Ashland City Council 11/17/87 P. ~ PUBLIC HEARING: Peachey Road Annexation (Continued) not 2.58. Elerath asked if cutting Bristol Street for utilities would be a problem, and Mr. Ramsay said they didn't know when they would be able to build, so probably not. The public hearing was closed and the City's new Assistant Planner, Bill Molnar, was introduced. On question from Acklin regarding dedication of the additional 20' to bring Bristol St. to a full width of 47', Fregonese said it would be added to the conditions and the Ramsay's were in agreement. Councilor Reid moved to adopt the findings and conditions of the Planning Commission; Acklin seconded the motion which passed unanimously on voice vote. Annexation Ordinance First reading of an ordinance annexing 2.48 acres of property at 1660 Peachey Road to the City of Ashland. Laws moved to second reading; Williams seconded the motion which passed unanimously on roll call vote. Ordo Withdrawing from Jackson Co. Fire Dist. 5 First reading of an ordinance withdrawing recently annexed property at 1660 Peachey Road from Jackson Co. Fire District No. 5. Acklin moved to second reading; Arnold seconded the motion which passed unanimously on roll call vote. Rezoning Ord. First reading of an ordinance rezoning property at 1660 Peachey Road from RR-5 to City of Ashland R-l-10. Laws moved to second reading; Williams seconded the motion which passed unanimously on roll call vote. COMMUNICATIONS, PETITIONS & REMONSTRANCES: Ashland Y.M.C.A. A letter was read from Carol Jensen, Executive Director Community Block of the Ashland Y.M.C.A. requesting approval to apply Grant Funds for Community Development Block Grant funds through the Request City to help construct Phase #1 of the Y.M.C.A. facility. The Y.M.C.A. anticipates having approxi- mately half of the necessary funds and is requesting $230,000. Carol Jensen gave an overview of the project to be located on Y.M.C.A. property next to the their City Park and the Rogue Valley Manor's soon to be constructed 40-unit senior citizen complex. It will include a child care center and provide facilities to low-to-moderate income families. John Fregonese explained how the grant process works and said it would be administered by the City of Ashland for compliance with Davis-Bacon regulations. The grant application will be prepared by a private consultant paid by the Y Board of Directors. He said a public hearing would be held, possibly on December 15th, after which the Council would make a decision. Laws moved to give preliminary approval to proceed with the grant application, Williams seconded the motion which passed unanimously on voice vote. 11/17/87 P. 2 Meeting Ashland City Council 11/17/87 P. 3 PUBLIC FORUM: Watershed Enhance- ment Grant (Continued) Public Works Director Allen Alsing told Council of a recently formed Governor's Watershed Enhancement Board to which application can be made for funds to build a permanent settling pond for the sluicing of Reeder Reservoir. Reid moved to place the item on the agenda and Acklin seconded the motion which passed unanimously on voice vote. City Administrator Almquist reminded Council that a permanent settling pond was one of their goals for this year. Arnold moved to authorize staff to prepare and submit the grant application; Elerath seconded the motion which passed unanimously on voice vote. Mayor Medaris led the singing of "Happy Birthday" to Regina Stepahin, former President of the Chamber of Commerce. There being no further comment from the audience, the public forum was closed. ORDINANCES, RESOLUTIONS & CONTRACTS: Street Plugs/ A memo from Assistant City Engineer Jim Olson was Reserve Strips reviewed which explained the proposed amendment to the Municipal Code concerning street plugs or reserve strips. P.W. Director Alsing explained that a street plug is a one-foot wide strip of land located at the end of a street which terminates upon undeveloped land through which the street might logically extend, and controls access onto that street. There are still many of these strips owned by the City. The amendment provides that the strip will be automatically dedicated for public use when the street has been extended, and applies retroactively to existing street plugs where the streets have been extended and dedicated for public use. The ordinance was read and Acklin moved to second reading. Laws seconded the motion which passed unanimously on roll call vote. Peachey Rd. Annex. Ordinances providing for the annexation, rezone and withdrawal from Jackson Co. Fire District No. 5 of property located at 1660 Peachey Road were first read earlier in the meeting. Transfer of Appropriations A resolution transferring appropriations within funds to meet requirements of wage, salary and employee benefit settlements was read. Laws moved to adopt the resolution, Arnold seconded the motion which passed unanimously on roll call vote. (Ref. Reso. ~87-46) 11/17/87 P. 3 Meeting Ashland City Council 11/17/87 P. 4 ORDINANCES, RESOLUTIONS & CObFERACTS: Agreement to Widen Glenn St. Railroad Crossing (Continued) A resolution was read authorizing the Mayor and City Recorder to sign an agreement with Southern Pacific Transportation Co. for the widening of crossing number C-429.90 on Glenn Street. The agreement provides for the crossing to be widened to 36 feet, the width of Glenn Street, with the City and S.P. Transportation Co. sharing the cost. Arnold moved to adopt the resolution, Laws seconded the motion which passed unanimously on roll call vote. (Ref. Reso. ~87-47) Police Dept. Salary Increases A memo from Police Chief Vic Lively was read request- ing a salary increase for supervisory employees of the Police Department, to maintain the pay relationships in light of a 3% wage increase for non-supervisory employees on July 1, 1987 and January 1, 1988. The resolution was read and Arnold moved to adopt. Acklin seconded the motion which passed unanimously on roll call vote. (Ref. Reso. ~87-48) O~RR BUSINESS FROM COUNCIL MMERS: Heat Pump Retrofit Councilor Elerath expressed concern about the heat pump Program retrofit program and asked that it be delayed until a meeting or conversation with Dr. Tsongas, author of an article in the Solar Energy Association of Oregon News- letter regarding heat pumps, could be held. Planning Director Fregonese said he will talk to Dr. Tsongas and explain our program of heat pump retrofit and weatheri- zation and report back to Council. Laws suggested Elerath be in on that conversation. Community Ctr. Board Councilor Reid expressed interest in pursuing the formation of a Community Center Board. Arnold asked that it be placed on the agenda for a future meeting and have people in attendance who are willing to serve on that board. Public Access Television Councilor Reid said she had read the rough draft of the public access television proposal and if it will be a budget item, it should be looked at, prior to the beginning of the budget process. Acq. of Property for Downtown Pkg. Reid would like to discuss purchasing available lots for downtown parking, either in executive session or at a regular meeting of the Council. Land Zoning Councilor Elerath asked that he be brought up-to-date on what land in the City is zoned for which uses, and where building has been done in comparison to permits issued. Fregonese will comply with this request. 11/17/87 P. 4 mar Meeting Ashland City Council 11/17/87 P. ~ OTHER BUSINESS FROM COUNCIL MEMBERS: (Continued) Planning Comm. Councilor Laws asked that the Planning Commission Minutes & Maps minutes be included with the packets for public hearings. Acklin asked that a map of the area also be included. Goal-Setting Session Study Session City Administrator Almquist reminded Council of the goal-setting session scheduled for December 11 and 12 at Ashland Hills Inn. A study session was scheduled for Tuesday, December 8, 1987 to discuss alternative street funding mechanisms, one of the Council's goals. Almquist will call to remind Council of this meeting. ADJOURNMENT The meeting was adjourned at 8:45 P.M. Nan E. Franklin City Recorder 'L.'Gordon Medari~ Mayor 11-17-87 Po 5