HomeMy WebLinkAbout1999-206 Contract - Kay Atwood ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000
CITY OF ASHLAND, (CITY)
20 E. Main St.
Ashland, Oregon 97520
(541) 488-5587 FAX: (541) 488-6006
AGREEMENT DATE:
114. COMPENSATION:
111. SERVICES TO BE PROVIDED:
CONSULTANT: KAY ATWOOD
Address: 365 HOLLY STREET
ASHLAND OR 97520
Telephone: 54'1/482-8714 Fax: SAME
OCTOBER 29, '1999 113. BEGINNING DATE: NOVEMBER 1, '1999
NTE $7,000 113. COMPLETION DATE: JUNE 30, 2000
See attached scope of work for the Ashland Cemetery Management Plan.
ADDITIONAL TERMS: Errors and omission insurances not required.
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise
specified, furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required
under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be
registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current
City of Ashland business license.
3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the
completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum of specified above. Once work commences,
invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of
the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses,
claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) ot
damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant
(including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this
contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages,
directly, solely, and approximately caused by the negligence of City.
8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should
City fail substantially to perform its obligations through no fault of Consultant.
9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete
responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all
persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of
workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017.
10. Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability
policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, professional errors and
omissions. products and completed operations and comprehensive automobile liability including owned and non-owned automobiles. The liability
under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not
"claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates
shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30
days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is
unacceptable.
t 1. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City.
Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions
of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
CONSULTANT: CITY OF ASHLAND:
-
Date. / ~ ~ ~ i "
~ :~ (City A.omey) Date.' / ~"
. ~ FORM REVIEW'
Fed ID~ 5'~%' 'rC ( ~qi Coding.' CforCitypu~oses
CI~ OF ASH~ND PERSONAL SERWCES CONTRACT <$15,000 (p:fo~s~a-shHps.~)(rev'd 7~3)
~c ~Dawn~P~At~od CenTerspy Proj~t Contract doc)
Kay Atwood
Local History Services
365 Holly Street Ashland, Oregon 97520
Phone: 541482-8714 Fax: 541-482-8714 E-mail: katwoodl00,/~aol.com
October 29, 1999
From:
Subject:
Paula Brown, Public Works Director
Kay Atwood
Management Plan, City of Ashland Cemeteries
As we discussed I have prepared a tentative outline of content for the proposed
Ashland Cemeteries Management Plan. The project is planned for completion at the
budgeted amount of $5,000 to $7,000 and will be completed by June 30, 2000. The
purpose of the plan, to be completed by June 30, 2000, is to provide a single reference
document to assist city employees and the public in the care and use of these important
historic sites. At your suggestion, particular attention will be given to recommendations
for maintaining the historic integrity of the cemeteries through monumentation, landscape
and vegetation. In addition to the overall management plan - a fact sheet will be prepared
for each cemetery.
Although many of the issues concern all three city-managed cemeteries, it wilt be
necessary to consider the sites individually because each has distinct characteristics. The
resulting product would be a "camera ready" document outlining restoration/maintenance
guidelines for Ashland' s three historic cemeteries.
Hargadine Cemetery (1868), Ashland Cemetery (1880), and Mountain View Cemetery
(1904) are listed in the National Register of Historic Places. This listing recognizes the
historic significance of the cemeteries. A management plan will provide standards for
future development within cemetery boundaries and establish basic procedures for use
and regular maintenance.
Ashland's three pioneer burying grounds all lie within the city limits. Ashland
Cemetery is centrally located, Mountain View Cemetery is situated in the eastern
environs, and Hargadine Cemetery is located on a hill in the west pan of town. Each
contains a wide array of types and styles of mortuary art, much of which was crafted
from local materials by area artisans. The cemeteries also retain early landscape features
including native oaks, grasses and other vegetation. Following is a brief description of
each site.
Hargadine Cemetery
Established in 1868, Hargadine Cemetery includes approximately 1.47 acres.
It is the smallest of Ashland' s historic cemeteries, and the only one to be held in private
ownership for most of its existence. Begun as a small family graveyard on a former
donation land claim, the cemetery's management was taken over by the newly formed
Hargadine Cemetery Association in 1898. In 1989 the City of Ashland acquired title by
act of the Oregon Legislature. Hargadine Cemetery contains the graves of many of
Ashland' s pioneer citizens including those of Robert and Martha Hargadine, W.C. and
Elizabeth Myer and John P. Walker. The cemetery' s array of native black and white oaks
constitutes an important grouping of these trees within the city limits.
Ashland Cemetery
The town trustees of Ashland platted Ashland Cemetery as a public burying ground in
1880, although the earliest recorded burial is dated 1860. Centrally located in the city, the
4.64-acre cemetery is situated on gently sloping land and is bordered by East Main Street
and Morton Street. Originally much more rural in character, Ashland Cemetery was
gradually surrounded by development. It still contains an intact stand of native black and
white oaks that reflect the area' s early landscape. Largely filled by 1890, Ashland
cemetery is the final resting-place of many first generation settlers of Ashland, including
Abel and Martha Helman and members of the Mickleson, Tolman, and Myer families.
Mountain View Cemetery
Badly in need of space for burials, the City of Ashland purchased land and developed
Mountain View Cemetery in 1904. Located in southeast Ashland, the cemetery lies on
level land and is bordered on two sides by paved roads. Containing two mausoleums, one
constructed in 1925 and one in 1949, Mountain View Cemetery is landscaped with a
wide variety of mature trees. The historic portion of the cemetery that lies south and east
of the Resthaven Mausoleum contains headstones and monuments in a range of sizes and
styles. The cemetery holds remains of many individuals significant in the development of
Ashland and its environs.
Ashland Historic Cemeteries
Management Guidelines
TABLE OF CONTENTS
Project Background
Historical Background
Rural Cemeteries
Ashland Cemeteries
1. Hargadine Cemetery
2. Ashland Cemetery
3. Mountain View Cemetery
City of Ashland Management
Needs, Problems, Issues
Assessment of Present Conditions
Grounds and Vegetation
Improvements
1 ) Roadways
2) Pathways
3 ) Lighting and Systems
4) Security, Vandalism
5) Signage and Interpretive Materials
Markers
1 ) Inventory
2) Materials
a. Stone types
b. Metal
c. Other
3) Related Plot Improvement
a. Fencing
b. Curbing
Restoration Issues
Landscape Maintenance
Markers and Plot Improvements
Planting and Site Improvements
1 ) Existing plant treatments
2) Preferred new planting
3 ) Pathways
4) Lighting and other systems
5) Security and perimeter fencing/gates
Markers and Plot Improvements
1) Marker types and materials
a. appropriate materials
b. scale and size
2) Ground covers
3) Curbing
4) Fencing and gates
5 ) Other memorial s
Recommendations/Priority list
Bibliography
Appendices
National Register Forms
Historic Materials and Period Articles
City of Ashland Ordinances relating to Cemeteries
Information on repair and restoration of headstones
C
ITY
OF ASHLAND
~ Zi CITY HALL
ASHLAND, OREGON 97520
NOTICE OF TRANSMITTAL
TO:
BARBARA CHRISTENSEN
DATE:
PROJECT:
JOB NO.:
SUBJECT:
DECEMBER 87 1999
CEMETERY MANAGEMENT PLAN
CONTRACT DOCUMENT
THE FOLLOWING ITEMS ARE BEING SENT TO YOU:
Barbara,
Could you please file this original contract document.
ENCLOSED r/
UNDER SEPARATE COVER
REMARKS:
Thanks!
COPIES TO:
Department of Public Works
Engineering Department
By: Dawn Curtis
Title: Administrative Secretary
GDawn\Engineer\Project\NOT.doc