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HomeMy WebLinkAbout1986-0107 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL January 7 , %986 INVOCATION Rev° Bo J~ Holland gave invocation for the first meeting of 1986. ROLL C.~L )~PROVAL OF MINUTES STATE OF THE CITY >LAYOR'S APPOINTMENTS COUNCIL LIAISON INDIGENT HEALTH CARE BUDGET COMMITTEE ELECTION COUNCIL CHAIRMAN Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Council Chambers° Present were Elerath, Reid, Acklin, Laws, Bennett and Smith. Reid asked that the minutes be corrected on page four, pp 2 reflecting request for pie-graph of General Fund saying that she requested that history of General Fund over the past ten years for the sake of comparisons be made available. Acklin moved to approve as corrected; Elerath seconded the motion which passed unanimously on voice vote. Mayor Medaris presented his annual "State of the City" address. (copy on file) Mayor's appointments were presented as outlined in the agenda with two corrections noted (Reeve instead of McCreary to Hospital Board and addition of Donovan on Bicycle Committee left out in error). Smith moved to approve appointments; Acklin seconded the motion which passed unanimously on voice vote. Medaris recommended that Liaison positions of Council members remain the same and Council agreed. Mayor Medaris noted that due to pending elimination of Revenue Sharing funds, that new revenue sources to take care of the social services should be addressed. Medaris appointed members to "Indigent Health Care Needs and Future Social Services" committee to be chaired by Carolyn Johnson. Smith asked that the word "Indigent" be replaced with "Community" so as not to categorize people needing services and the Mayor agreed. Council discussed the time frame for organizing the committee which would report to the Budget Committee with recommendations saying that it is expected to take some time to get the committee moving with objectives and goal~, etc. Council agreed with membership recommended by the Mayor. (list on file) Smith nominated Richard Schultz; Elerath seconded the motion. Bennett nominated Art Phillips. Acklin moved to close nominations and Laws seconded. Laws moved to approve reelection of Schultz and Phillips; Smith seconded and the motion passed unanimously on voice vote. Smith thanked applicants and said applications will be held for future vacanciea. Acklin nominated Laws; Bennett seconded. Elerath moved to close nominations; Smith seconded and Council unanimously agreed to retain Laws as Council Chairman. 1/'o7,/86 P. i e~u!.~f '~.~· ''It ~ ~s~ ]~]and City Co,nail 1/7/86 P. 2 LIEN SEARCH FEES McCAW CABLEVISION AIRPORI' A(:TIVITIES Eb~RCEN(Y STREET CUT PUBLI( ~OhUM The City Administrator reviewed his memo of December 31 along with a letter from the Board of Realtors with a signed petition and challenging the increase in lion search fees adopted in August. A memo from the Director of Finance recommended one option of charging $20.00 for a lien search which would allow five days to complete and $30.00 in the event a one-day rush order was needed. Reid asked Recorder Franklin if the fee increase was initiated by her office and she said that it was not but that she had discussed the matter with the City Administrator~ On Reid's question as to whether Franklin felt as a City official that a fee higher than other cities should be charged, Franklin said she had no strong feelings on it but that she had several ca]Is complaining about the fee~ Reid said she feels comfort- able in returning the fee to $20 and $30.00 for special one day requests° Council discussed the matter and Acklin moved to adopt Nelson's recommendation as discussed; Smith seconded the motion. Realtor Don hist introduced Marilyn Bailey who is familiar with escrow work at Jackson County Federal S & L and she reviewed costs for lien searches, preliminary title searches & title insurance etc. Bailey noted that the charge for title search includes insurance. On voice vote the motion passed unanimously. George Dodge, District Manager of McCaw addressed Council rela- tive to provision of a collection facility for customers who wish to avoid using the mail to pay their bills. Dodge noted that negotiations are underway with other utilities and until such time as they are developed he will not be in a position to declare plans but should have a report by the end of this month and the latest in this quarter. Council accepted the report - no action necessary. Director of Public Works Alsing's memo was read relative to com- mercial activities taking place at the Ashland airport which are not affiliated with the Fixed Base Operator and recommendation by the Airport Commission that fees should be charged for both Business License ($40.00 annually) and use of City-owned land for a rental fee of $40.00. Alsing explained the use of the facility by independent contractors and noted that there is an ordinance prepared by the City Attorney° Almquist read the ordinance and Smith moved to second reading; Bennett seconded the motion. After further discussion the motion passed on roll call vote~. (In 6.36.020 change licenses to license and add "~s") A memo was reviewed from the Director of Public Works noting an emergency excavation was necessary at Gresham and E. Main Street to repair a water leak. No action necessary - information onlyo b~yor Medaris commended Executive Secretary Irma Harder and Administrative Secretary Donna Parke for cooperation ~n getting work done when short notice is given. 1/7/86 P. 2 ORDINANCES, RESOLUTIONS AND CONTRACTS Transportation Plan Definition of struct- ure/Building Misdemeanors/Infractions Rezone (Bard's Inn) Hiltcrest Stop Sign West St~ One-way OTHER BUSINESS EXPO ' 86 HALLOWEEN CELEBRATION BAD~ ~ S GOAL SETTING SESSION Second reading by title only was given an ordinance adopting revis- ion of the Transportation Plan in the Fordyce Street area and Acklin moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote° Second reading by title only was given an ordinance amending the definition of a structure or building. Laws moved to adopt; Smith seconded and the motion passed unanimously on roll call vote. Second reading by title only was given an ordinance changing certain violations of the Municipal Code for misdemeanors to infractions and Smith moved to adopt; Laws seconded the motion which passed unanimously on roll call vote. First reading was given an ordinance rezoning certain property from Multi-family residential to Commercial and Bennett moved to second reading; Laws seconded the motion. Both Acklin and Smith noted they plan to continue to vote against the measure to be consistent~ On roll call Elerath, Reid, Bennett and Laws voted in favor; Smith and Acklin opposed. A resolution was read providing for stop signs on Hillcrest at Iowa Street and Smith moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. A resolution designating West Street between Scenic and Alta as a one-way street in an Easterly direction was read and Laws moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote. Reid asked for budget committee schedule. Mayor Medaris reviewed the plan Expo 86 (British Columbia) has to have an Ashland day, a marathon run etc. Medaris said it is hoped that tourism would be increased in Ashland due to the proximity to I-5 the route many will take by automobile to the Expo. Reid noted that OSFA would be open on Halloween this year and perhaps the patrons should be aware of the Halloween celebra- tion in the downtown streets on the Plaza. Medaris said he'd bring the matter up at a Board meeting. Smith suggested that the City of Ashland develop some kind of badge or button to use for guests of the City noting that such mementos were well received on she and Reid's trip to Europe last year~ Smith said they could be used more effectively than honorary citizens certificates. The City Administrator asked for Council input on how they would like to conduct their annual Goal Setting Session° Almquist · o .... continued 1/7/86 P~ 3 ]LzSicZ ~ ........... ~,sh±a:,a Ci~L~>?u_~L~_L_~- .... 1/7/86 9. 4 GOAL SETTING cont~ COM~9~ITY CENTER BLDG. MARK .\NTON~ DELINQUENCIES ADJOURN. ~ENT said he would have department heads there and suggested that an up-date of goals be developed and the schedule for completion be reset and reprioritized. Reid strongly urged that a facilitator be engaged because of the effectiveness of a third party. Alm- quist said he would contact Marvin to see what his time schedule is and said he would report back and suggested that late January or early February be targeted for the session~ Laws said that the new Community Health Care Needs Committee pro- bably couldn't come up with solutions ~=time to help the Budget Committee but we will have to see how/ReVenue Sharing budget and County participation develops before much can be done° The City Administrator said he had information from the National League of Cities that the Federal budget will be reduced by 20 billion dollars and we sho,ld look for a 4 to 5% reduction in revenue shar~n~ funds ~n April, a 4 to 5% reduction in July an a 38% reduction in October. Mayor Medaris said there will be a rededication of the newly renovated Community Center building on Thursday, January 30th at 2:00 P~M. The City Administrator asked direction relative to the utility and Hotel/Motel tax delinquencies of the Mark Antony Hotel and Almquist was directed to follow the ordinance° The meeting adjourned at 9:21 P.Mo Nan E. Franklin City ecorder L. Gordon Medarms Mayor