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HomeMy WebLinkAbout1986-1118 REG MINMINUTES OF THE REGULAR ~EETING ASHLAND CITY COUNCIL November 18, 1986 ROLL CALL APPROVAL OF MINUTES RISK MANAGEMENT AWARD FROM LEAGUE OF OR CITIES PROCLAMATION FOR CIVIL AIR PATROL WEEK DEPARTMENT OF PUBLIC SAFETY DISSOLUTION CLAY ST. ANNEXATION PUBLIC HEARING Mayor Medaris led the Pledge of Allegiance and called the meet- ing to order at 7:30 P.M. on the above date. Elerath, Reid, Bennett, Acklin, Laws and Arnold were present. Bennett moved to approve minutes of the regular meeting of November 4, 1986; Elerath seconded the motion which passed without opposition on voice vote. The Mayor noted that this is the third consecutive year the City has been given an award by the League of Oregon Cities during the ytarly cenference noting that in 1984 Ashland was given an award for Energy Conservation practices; in 1985 the City received an award for the Employee ltealth Program and announced that the Director of Finance Robert D. Nelson had this year received an award for his Risk Nanagement Pro- gram. Nelson received the award from the Mayor and noted that the program's success was born out of cooperation from staff and all departments of the City~ The Mayor read a proclamation citing December 1, 1986 as the beginning of Civil Air Patrol Week in Ashland and introduced David Bowman liaison of the U.S.A.Fo over all Civil Air Patrol activities in Oregon who said a few words about the program and introduced Mark Duvall aad his staff. The Mayor moved the resolution relating to Ballot Measure No. and the Department of Public Safetv up on the a~enda because Councilor Laws was committed to attend another meeti~g and haf to leave~ The resolution was read and Bennett moved to adept; Laws seconded the motion. Councilor Arnold noted that now tha the issue has been resolved, he would hope that both the Polic~ and Fire Department personnel would develop a new spirit of cooperation for the benefit of the City of Ashland. On roll call vote the motion passed unanimously. (Laws left the meeti~ at 7:45 PoMo) Ref. Resolution 86-44) Associate Planner Jannuscb reviewed the constructions plans of the proposed senior retirement complex noting the property is outside the City limits bht within the urban growth bouudary ai the applicant agrees to sign in favor of future i~rovements tl Clay Street. Jannusch showed a map depicting the Clay Creek drainage channel and said that there would be no construction within fifty feet of either side of the creek aad no flooding problem is anticipated. Januusch said the applicant meets the density requirements and such a housing development is needed in the community° Jannusch reviewed plans for landscaping and parking criteria as developed from information gathered from the Jackson County Public Works Department as to prescott traffic levels and statistics from the Transportation Research ....... continued 11/18/86 Regular N~.eting Ashland City Council 11/187_~ CLAY STo PUBLIC HEARING ANNEXATION (Albertson) continued Board of National Research Council~ Jannosch reviewed the conditions imposed on the developer and noted letters of remonstrance. Jannusch said the Planning Commission is recom- mending approval for the annexation and adoption of the flndinf Co~nission October 8, 1986 meeting, Report and recommendation of CPAC, memorandum from Fire Chief, Applicant's findings, Applicant's original application, legal notice and letters of opposition received from Dr. J. Wayne Cooper, Roy Scaife, Emery & Dorothy Davis, Loys& Shorty Taylor and the Earl Crake~ part of the record. Owner of Wingspread Mobile Park Hamptou asked what effect the development would have on Clay Street ant Jannusch reviewed the anticipated average '~ehicle trips per da} and said that there would be 95 or 96 parking spaces~ Jannuscf said that there will b~ a shuttle bus for transportation for, the residents some of whom will not have their own vehicles° Jannusch said the applicant generated information from other cities who have such a facility. Jannusch said that the devel- oper would sign i~ favor of future improvements of Clay Street and that a Local Improvement Distzict could be set up with 51% of the property owners voting in favor. A1 White, Wiugspread, noted that there are two or three vehicles per family in the Park d sa"l.th t 95 or 96 s ace ca not be adequ- Mobile Home ~Re pu~ rc ~e'r n w's o~ ne~ an~ er ate for 122 units. Hamp on no~e~ ~ha~ he ~as seen wat run- ning down the Mobile Park streets and the laud proposed for development lies three Dr four feet lower in the flood plain° Consultant Gary Afseth noted he had compared parking needs wit~ other like projects saying that 1/2 parking space per unit is needed plus one space fo~ auticpated 25 employees. Afseth added that most people in senior retirement facilities are in the seventies and eighties aad don't use vehicles~ Steve Ray, 475 Fordyce asked about plans for visitor parking and was told by Afseth there are only five or so times a year this may be a problem. Ray noted that other facilities could park out on a stzeet which is not possible on Clay Street. Ron Kelso 220 Patrick Lane asked if the County has any say in the maintel ance problems of their streets we annex around. Alsing said h~ didn't think it would make any difference. Kelso invited Council members to drive up to Ashland Mine Road to see an example of what happens to a County road when annexations con- tinue to be approved. Kelso asked that Council consider impac~ of street accessing development before approving developments. Kelso added that he ha~ nothing against the plau being present~ just the street pro~s created. Vic Abatino expressed concer~ for a water shortage created by the development and wondered ii people living close to the project will have higher taxes. The Mayor said he didn't think there would be a water problem nor would there be bigher taxes because of the development. Reid asked that provisions be made for pedestrians saying that those seniors who don~t drive like to walk. Ross Johnston, 301 Clay said there are no shoulders on Clay and no room for people to w ....... ~ontinued 11/18/86 P~ ._Re~ula ~ting Ashland City Council 11/18 CLAY ST. ANNEXATION cent. COMMUNITY DEV. BLOCK GRANT APPLICATION FOR FORENSICS LAB IMPs ON E. MAIN STREET Johnston said that people won't want to just walk on the proper~ of the facility or depend on a van or shuttle bus but will want to get out and do things° Roy Scaife, 295 E. Clay Street said he oesn~t think sewers are adequate because of odor. Chet Squi~ ~ ~vor of the senior retirement facility saying there is° no such place in Ashland and will be a welcome addition for senior~ in the City. Wanda Stacy, 1840 East Main asked how far the pro- ject is from Normal and Jannusch showed her it is 800 ft. from Normal Avenue. At this point the public hearing was closed. Elerath noted that Gentry's property development proposed in th~ flood plain was denied and one now is being approved. Jannusch showed Elerath where the units will be and noted the reservatior of 50 fto oa each side of the creek° Elerath suggested that Council bend its policy in order to take care of Clay Street imi rovements. Arnold asked Jannusch if Chief King's recommendatior were included in the conditions and Jannusch said that was the Planning Commissions intent. Arnold asked Afseth how he propose handling the excess vehicles on the special ocuasions and Afset~ said the street could be made wider to accommodate parking and allow for emergency vehicles to pass. Acklin said she is in favor of the development and Council has ability to require certain parking and noted she can't answer whether Clay Street can handle the extra traffic and also said that she doesn't kno~ about a new policy as discussed to improve streets. Acklin said she would want these questions addressed before approving the project. Reid expressed approval for project but concern about the Clay Street/Hwy 66 intersection and wondered how long it wi] take to get a traffic light for that location. Alsing said at present he knows of no plan for a traffic light in that area. Arnold said he would like project approved with Chief King's recommendation and that Seco 16 can be calculated when we get tc that and Arnold moved to approve with addition of King~s recom- mendation as a condition and also that no parking be allowed on either side in development and that findings of Planning Commiss ion be adopted; Bennett seconded the motion. Reid said that Afseth said the street could be widened to allow parking. Arnol said that point needn't be considered at this time and can come back with parking plan. Elerath said he would not vote in favo~ until the Clay Street problem is addressed. On roll call, Reid, Bennett, Acklin and Laws voted in favor. Elerath opposed and tb motion carried. The City Administrator noted that application is being made for $79,640 from lottery funds and noted the Forensics Lab will create jobs for local people° Jannusch reviewed the off-site improvement plans for East Main Street into the Forensics Lab site. The public hearing was opened and there was no comment. Arnold moved to authorize Mayor and Recorder to sign application Acklin seconded the motion which passed unanimously on roll call 11/18/86 P. 3 Regular Meeting Ashland City Council 1%/18/86 RVCOG WATER QUALITY REPORT/BEAR CREEK OAK KNOLL GOLF COURSE WASTEWATER TREATMENT PLANT ENERGY ANALYSIS O.S.F.Ao BANNER INSTo LIQUOR LICENSE APPS. Gamekeeper Inn Suzanne's Fine Dining Cabaret Theatre SUSAN LANE IMPROVEMENTS PUBLIC FORb~I Water Quality Coordinator Eric Dittmer introduced and thanked Patricia Carnahan for data collected on a routine basis to keep the monitoring current and showed slides of the different tribu- taries where fecal coliform aud suspended sediment data indicat~ some improvement in the quality of water ia Bear Creek. Dittme~ noted that the water i~ still unhealthful for water contact act~ ties such as swimming but that the creek is fishable and the catch is fit for consumption. Dittmer handed out a detailed re[ ort of his activities as Coordinator aad thanked Council for the support of his efforts. Bennett thanked Dittmer publicly for ~ support on the Council of Governments° Postponed Elerath submitted a report relative to the study to save energy at the Sewer Treatment Plant and brought up points for discussic regarding the accuracy of saving by using a cost of 5¢/kq~H when according to Elerath the figure is hypothetical° Alsing explai~ that he is concerned with the costs according to his budget as set by the City Council/Budget Co~nittee. A short discussion ensued aed in order to collect more data, Arnold moved to delay for figures to be brought back; Reid seconded the motion which passed unanimously on voice vote. Postponed With approval of the application by the Police Department, Arno] moved to approve the liquor license application of the Gamekeepe Inn; Acklin seconded the motion which passed without opposition on voice .vote. Having received a recommendation for approval from the Police Department, Acklin moved to approve the liquor license applicat~ for Suzanne~s Fine Dining; Arnold seconded the motion which passed unanimously on voice vote° With reconLmended approval of the Police Department, Arnold move~ to approve the liquor license application of Cabaret Theatre; Reid seconded the motion which passed unanimously on voice vote. A memorandm~ concerning recommended improvement supported by owners representing 81.9% of the total front footage was read and the City Administrator noted that a resolution calling for public hearing is later on the agendao The item was moved up ar the resolution calling for a public hearing on January 6, 1987 was read and Acklin moved for adoption; Reid seconded the motior~ which passed unanimously on roll call vote° (Ref. Res. 86-42) Ron Kelso, 220 Patrick Lane, asked about a~y restrictions the C~ may have on the use of banners across E. Main Street and the Cit Administrator explained the policy calls for Ashland based, non- profit organizations with a fee payable in the amount of $125. 11/18/86 P. 4 Regular M~eting Ashland City Council ll/18/B~P__ PUBLIC FORUM conto ORDINANCES, RESOLbTIONS AND CONTRACTS "C" St. Parking Tucker St. Imp. Trans. of Approp. Kelso continued on the subject brought up in the Clay Street Annexation relative to annexing property which is served by a County and/or substandard road and asked that Council consider not allowing for annexation in these instances. Kelso said tha~ an example of s~ch a condition exists on Ashland Mine Road whic7 is partially County and invited Council to visit the area and to check on the condition of the street created because of an increase in traffic caused by annexations which should never ha~ been approved based on this fact. Alsing said that under the circumstances in the past there has been no avenue to get signa~ ures for improvements of the road but suggested that it may be possible by using the 2/3 remonstrance formula which says that if 2/3 don~t remonstrate the City could p~t a local i~provement district together. The discussion went on as to how the County may participate in improvements-by contributing monies for the work to be done and then the City takes over the future mainten- ance of the street° Arlene Bucich, 501 Morton Street, asked approval of her liquor license application due to misinformation she received which delayed her item getting on the agenda. Acklin moved to place on agenda; Reid seconded the motion which passed unanimously on voice vote. Arnold moved to approve; Reid seconded the motion which passed unanimously on voice vote. The owner of Michael's Fine Hamburgers asked for approval of a liquor license contingent upon Police Department approval to help conclude his business transaction on the business and Acklin moved to place on the agenda; Bennett seconded the motio~ which passed unanimously on voice vote. Acklin moved to approv~ contingent upoa Police Department recon~endation for approval; Reid secouded the motion which passed unanimously on voice vote. Second reading by title only was given an ordinance with respect to parking limitations on "C" Street and Arnold moved to adopt; Acklin seconded the motion which passed unanimously on roll cal7 vote° (Refo Ord. 2408) Second reading by title only was given an ordinance ordering the improvement of Tucker Street from Thornton to Walnut, and Walnut from Tucker to grant and Acklin moved to adopt; Arnold seconded the motion which passed unanimously on roll call vote. (Ref. Ord. 2409) A Re~olution transferring appropriations within funds was read and Reid moved to adopt; Elerath seconded the motion which passe unanimously on roll call vote. (Res. 86-43) 11/18/86 P. 5 ,(egalar Meeting Ashland City Council I1/18/~6 ~INANCES, RESOLUTIONS & CONTRACTS continued Auburn St. Parking A resolution prohibiting parking on the Southerly side of Auburn Street and repealing Resolution 86-08 was read and Bennett moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. (Ref. Res. 86-46) Transient Occupancy Tax A resolution calling a special election for 3/31/87 regarding a proposed increase in Transient Occupancy Tax was read and Arnold moved to approve; Reid seconded. It was noted that a precinct was left out of the tally and the City Attorney sai{ he would bring back an amended resolution° On roll call the motion to adopt passed unanimously. (Refo Res. 86-47) Agreement/Purchase of land-reservoir & hill- top park site The City Administrator reviewed the three-way agreement to acquire a reservoir site in the northwest section of Ashland and a part of which will serve as a hilltop park site called for in the Comprehensive Plan and Reid moved to authorize signatures of Mayor and Recorder; Elerath seconded the motion which passed unanimously on roll call vote. Canvass of Votes A resolution declaring the canvass of the vote at the General Election held on November 4, 1986 and a proclamation to that effect was read and Acklin moved to adopt and authorize the Mayor and Recorder to sign; Bennett seconded the motion which passed unanimously on roll call vote. (Ref. Res. 86-45) OTHER BUSINESS Eterath noted that he had gone to a "Selling Your Town" meetin~ at the League conference and noted that Ashland was brought up as being successful in this° Reid noted that precincts were missing in the Transient Occupan Tax resolution and the City Attorney agreed with the missing information and said he would check on the matter and make necessary amendments · The City Administrator noted that the County had agreed to pay half of the cost of acquiring property in the Greenway and said that the City's share could be picked up with a saving on Chip Sealing° Reid moved to put on agenda; Arnold seconded the motion which passed unanimously on voice vote. Ried moved to approve funding to purchase the property; Acklin seconded th motion which passed unanimously on voice vote. The City Administrator noted that December 19 & 20 has been set for the Goals Setting session and noted the meeting will convene at 2:00 P.M. on the 19th. Almquist handed out program and asked that information be filled out and returned by December 9, 1986. The City Administrator noted the permit to sluice the reservo] had been received from the State Lands Board and was very restrictive. The Mayor reminded Council of the Golf Course Committee on Thursday the 20th at 3:30 P.M. ADJOURNMENT The meeting adjourned at 1: G Nan E. Franklin L. ordou Medar' City Recorder Mayor