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HomeMy WebLinkAbout1985-0507 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL May 7, 1985 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARINGS Federal & State Rev- enue Sharing & Budget Traveller's Acco~od. AREA AGENCY ON AGING CLOSURE OF WINBURN WAY LIQUOR LICENSE APPS. Acting Mayor Laws led the Pledge of Allegiance and called the meeting to order on the abovr date at 7:30 P.M. Elerath, Reid, Bennett, Smith and Acklin were present. Mayor Medaris was absent. Smith moved to approve minutes of the regular meeting and executive session of April 16, 1985 and special meeting of April 23, 1985; Acklin seconded the motion which passed unanimously on voice vote. A summary of resources was handed out by the Director of Finance who reviewed Federal Revenue Sharing and State Revenue Sharing budget proposals~ Laws opened the public hearing on Federal Revenue Sharing and there was no comment from the audience so the public hearing was closed. The public hearing was then opened to consider State Revenue Sharing and there was no comment from the public so the public hear- ing was closed. Laws opened the public hearing on the entire budget and there being no comment from the public, the hearing was closed. Almquist reviewed a memo from the Planning Department relative to revision to the Travellets Accommodations Ordinance noting the Plan- ning Commission voted unanimously to recommend approval to for exclusion of Hostels from the ordinance. Almquist noted that CPAC also voted unanimously on the proposal. The sections 18.08.315 and 18.24.030, 18.28,030, 18.32o030 were read covering hostels, Freg- onese noted that hostels must be dealt with as they exist in Ashland now and noted they are different from traveller's accommodations since they are more like a dormitory. Fregonese said that the managers live on the site and noted the present owner Mark Ahalt is considering selling the hostel to American Youth Hostels. The public hearing was opened and Mark Ahalt spoke in support of the ordinance and offered to answer questions. Since there was no further comment from the audience, Laws closed the public hearing~ Smith commended the Ahalts on the service they have provided the young people° Almquist gave first reading of the ordinance and Smith moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote. The City Administrator reviewed a proposal by AAA to contract with the Senior Program to service transportation, outreach & information referral for fiscal 1985-86 and requesting authorization to apply for grant. Acklin moved to approve; Reid seconded the motion which passed unanimously on voice vote. A request for closure of Winburn Way during Commencement Exercises of SOSC was considered and Bennett moved to approve; Reid seconded the motion which passed unanimously on voice vote. Final recommendation for approval on Back Porch BBQ liquor license application had been received after the agenda was prepared and Reid moved for approval on updated information; Smith seconded the motion which passed unanimously on voice vote. OSFA request came in after agenda was prepared and Smith moved to place on agenda; Acklin seconded the motion which passed unanimously on voice vote. Smith moved for approval; Acklin seconded and on voice vote all AYES. 5/7/85 P. i NEIGHBORHOOD GARAGE SALE STREET CLOSURE REQUEST A letter requesting that traffic be blocked off on High Street between Laurel & Manzanita Sts. on May 18 from 9 A.M~ to 5 P.M. to conduct a yard sale carnival was considered. The Director of Public Safety was asked for his opinion and he recommended against based on the extra costs and also the possibility of setting a precedent. Council dis- cussed other options and agreed that the applicants should approach the people at the Methodist Church for permission to use their parking lot for the purpose outlined and Bennett moved to deny. Smith seconded the motion and Laws directed Almquist to send a letter notifying of denial and suggesting the church lot proposal° Motion passed unani- mously on voice vote. HERSEY ST. IMPROVEMENTS A memo from the Public Works Director noting that petitions have been received from property owners for improvement of Hersey Street between N. Main & Lori Lane, and between Laurel and Water Streets, with curb, gutter and paving. Alsing said the project would be qualified for FAUS funding which he understands will be depleted before long and that there is a balance of $38,205 from a previous project which could be used for this project with the balance being paid by the Federal Goverr ment to make up 88% with the property owner being assessed about $25 per front foot. Alsing explained that at this rate the projects could be extended with the help of the FAUS funding. Alsing noted that the monies borrowed ahead to do the Oak Street project have been paid back and the above projects would be qualified. Smith moved to approve authorization to secure petition signatures; Bennett seconded the motion which passed unanimously on voice vote. MARKETPLACE PARKING A memo from Planning Director Fregonese was reviewed relative to the twelve parking spaces requested for use on Saturday mornings by the Marketplace for the Grower's market and Fregonese was at the meet- ing to say that he felt the use at the hours requested wouldn't have an impact° Wink reported that Sandy James at the Chamber had read the Fregonese memo and parking demand report and in light of the informa- tion supports the proposal. Laws said that on April 27 the parking space use by noon was 80% and in June/July would reach 100% by noon and suggested a compromise asking that the Growers be out of the parking lot by 11:30 A.M. Elerath moved to approve based on spaces being cleared by 11:30 AoM.; Bennett seconded the motion which passed unanimously on voice vote. NEW & MISCELLANEOUS BUS° ASHLAND VS. NATIONAL AD.A memorandum from City Attorney Salter was reviewed in which he asked permission to dismiss the case again National Advertising saying that an edict resulting from a case tried and judged unconstitutional by the Oregon Supreme Court would preclude our use of the Sign Ordinance in this case~ Salter added that should the Oregon Supreme Court reverse the Court of Appeals, we can then refile and proceed in the light of the Oregon Supreme Court decision. Reid moved to authorize the City Attorney to dismiss the case; Smith seconded the motion which passed unanimously on voice vote. 5/7/85 p. 2 TRAFFIC SAFETY COMMo RECOMMENDATIONS BIKEWAY CERTIFICATION BPA FUNDING ENERGY CON- SULTANT PROPOSAL COMP PLAN CHANGE 1679 Jackson Road PUBLIC FORUM PUBLIC HEARINGS SET A memo with three recommendations was read from the Traffic Safety Commission, the first one being that a "No Parking" sign be placed in front of certain mailboxes on Liberty Street. Smith moved to approve; Bennett seconded the motion which passed unanimously on voice vote. The second recommendation was to implement a "No Parking Zone" on the East side of Prim Street and Bennett moved to approve; Acklin seconded the motion which passed unanimously on voice vote. A speed study was recommended on North Main between Grant and Maple Streets from 40 mph to 30 mph. Smith said a request had come from Jehovah's Witnesses who have problems with the use of their parking lot. Acklin moved to authorize speed study recommendation; Reid seconded the motion which passed unanimously on voice vote° A request for signatures of Mayor and Recorder on Bicycle Path Sect- ion - Walker/Calif. relative to right-of-ways for the Federal Aid Project~ Reid moved to authorize signatures; Bennett seconded the motion which passed unanimously on voice vote. A memo from the Director of Community Development was reviewed rela- tive to a proposal to secure the services of an Energy and Land-use Consultant to improve the City's energy accounting procedures etc~ and to solicit for financial assistance through BPA in a joint grant proposal with Grants Pass, Medford, Jackson & Josephine Counties° Wanderscbeid recommended the proposal saying that it will take a minimum of staff time and upgrade the department through a computerize~ accounting system etco Smith moved to approve; Bennett seconded the motion which passed with Reid, Bennett, Laws and Smith voting in favor° Elerath opposed and the motion carried° The Planning Director's memo relative to changing the Comprehensive Plan as it relates to 1679 Jackson Road (Jackson House Restaurant) to place it in the E-1 Zone. Fregonese noted that the County doesn't have enough personnel to control the standards of development in the Urban Growth Boundary and recommended that Council contact the County to stress the need for control in the area outside the City limits and within the Urban Growth Boundary. Laws suggested that a joint meeting could be arranged between Council and the Jackson County Commissioners° Acklin recommended that the City Administrator request a place on the Commissioner's agenda and that two Councilors attend the meeting to see if the City can control/enforce development° Acting Mayor Laws cited Director of Public Works Alsing for having been named one of the "Top Ten Public Works leaders in the Nation". Public hearings were set to consider revisions to the Ashland Sign Code and Performance Standards Ordinance for May 21, 1985 at 7:30 P.M. 5/7/85 P. 3 ~gular Meeting Ashland City Cou~cil ~///oD ~'. ~ ORDINANCES, RESOLUTIONS AND CONTRACTS Solar Access Ordinance Liquor License Fees Bed & Brkfst Estab. Ordinance Levying personal & property taxes Resolution Adopting Annual Budget Resolution authorizing funds & acctg methods Resolution No Parking 607 Park Electric Rates Second reading by title only was given an ordinance amending the Land-use Ordinance with respect to Solar Access and Acklin moved to adopt; Smith seconded the motion which passed unanimously on voice vote° The City Administrator reviewed his memo relative to a fee schedule relative to liquor licenses for Bed & Breakfast establishments and noted the legislation has been introduced at the State level to accomp- lish lowering the rates° The ordinance was given first reading and Smith moved to second reading; Elerath seconded the motion. Elerath expressed concern that Bed & Breakfasts may expand in size and the City Attorney said that instance would have to be researched if and when it occurs. The owner of Edinburgh Lodge noted that the object of the liquor license fee is so that liquor can be served at the estab- lishment and not sold as some B& B's had been doing. Thirlwall said he agrees with the proposed fees with the exception of the $10 renewal fee° Reid noted she has a conflict of interest because of her owner- ship in a B & Bo On roll call vote the motion passed unanimously° First reading was given an ordinance levying property tax for various funds for 1985-86 fiscal year and Smith moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote° A resolution adopting the annual budget and making appropriations was read and the City Administrator noted that a footnote which would indicate that the Street funding for materials & services would be contingent upon the approval of utility users tax in the amount of $100,000 and that $88,000 be contingent upon approval of transfer from Water Quality for the Street Fund being proposed. Aeklin moved to adopt; Smith seconded the motion. On roll call the motion passed unanimously. Postponed.on recommendation of the City Administrator and agreed to by Council. A resolution prohibiting parking in the vicinity of 607 Park Street was read and Acklin moved to adopt; Smith seconded the motion which passed with Reid, Bennett, Laws, Acklin and Smith voting YES and Elerath voting NO because he thought the policy should be generalized. A resolution adopting electric rates schedules to be effective May 31, 1985 was read after review of memo from the City Administrator. Acklin moved to approve; Smith seconded the motion which passed with- out opposition on roll call vote. 5/7/85 P. 4 TRANS. OF APPROPS. A Resolution transferring appropriations within funds for Fire equip- ment repairs was considered and memo reviewed. Smith wondered if the equipment was worth the $6,000 cost of repairs and was told that a new vehicle would cost over $100,000. Reid moved to adopt; Elerath seconded the motion which passed unanimously on voice vote° PRESS CONFERENCE No comment° BUSINESS FROM COUNCIL MEMBERS Bennett noted she had placed a letter relative to Krahel's railway cars for information onlyo The meeting adjourned to an Executive Session to consider ligigation between the City and Hoffarth at 9:40 P.M. Nan E, Franklin City Recorder Don Laws Acting Mayor 5/7/85 P. 5