Loading...
HomeMy WebLinkAbout1985-0618 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL June 18, 1985 ROLL CALL APPROVAL OF MINUTES RECOGNITION OF CITY PERSONNEL public Works Director Alien A. Alsing Hospital Administrator Bob Strowbridge Retirement William Toney Retire- ment Mayor Medaris led the Pledge of Allegiance and called the meeting to order on the above date at 7:30 P.M. Elerath, Reid, Bennett, Acklin and Smith were present. Laws was absent. Elerath questioned wording of the June 4 minutes relative to appointment of Arnold to the Budget Committee saying it said that Arnold had been promised the position. Acklin said the minutes should have reflected Arnold being endorsed because of having served on Council and Budget Committee previously there- for having experience. On page 4 Elerath asked for clarification of language relative to adoption of resolution on Performance Standards to say that the resolution would have the same language as had been amended into the ordinance adopting Performance Stand- ards. Also corrected on page 2 in the second to last paragraph was a repeated five word sentence. Acklin moved to approve with corrections as noted for 6/4 regular meeting and executive sessio~ of sa~e date; Reid seconded the motion which passed unanimously on voice Vote, A letter from Donald N. Harwell, National Delegate of the Oregon Chapter of the American Public Works Association was read and Harwell was on hand to recognize Allen A. Alsing as the recipi- ent of the "Top Ten Public Works Leader of the Year for 1985" award. Hatwell reviewed Alsing's record professionally in the field of Public Works saying his outstanding career began with his work with the City of Ashland. Harwell noted other awards given Alsing over the years and noted a dinner in Alsing's honor is being held in Portland. Alsing accepted the honor and thanked City Council and Administrator for allowing him to participate in the professional associations. Mayor Medaris reviewed Bob Strowbridge~s tenure with the City at Ashland Community Hospital over the past thirteen years saying that the hospital was seven years old when he was appointed at which time fixed assets were $800,000 and that he is retiring with $3,000,000 in fixed assets and two months of operating revenue in the bank and a building fund in the amount of one-quarter million. Strowbridge accepted the Certi- ficate of Appreciation presented by the Mayor saying that it was with the cooperation of the elected City officials and staff that he was able to accomplish what he did thanked everyone for the working relationship over the years. Due to illness, William Toney was not present to receive a certificate of appreciation for his 21 years with the City. 6/18/s5 P. i ~ .~e,~lar Meeting Ashland City Council 6/18/85 P. 2 PUBLIC HEARING Fordyce St. Sewers Local Imp. Dist. AMERICAN LEGION LIQUOR LICENSE REQ. JULY 4TH PARK ESTATES STREET CUTTING REQUEST - Forest Street The City Administrator reviewed Asst. City Engineer Olson's letter noting that petitions for the construction of sanitary sewers on Fordyce Street had been received which limits serv- ice to only 18 lots which front on Fordyce and said that signa- tures represent 73.46% of the frontage and 71.72% of the area. Almquist said that the proposal is in cooperation with the County and he will be attending the Commissioner~s meeting relative to the improvements. Almquist noted that a petition for annexation will come at a later time and that the public hearing is for sewers only at this time and that/~ b 'c hearing u ll will be held on annexation at the appropriate time and said that an adjoining section is expected to request annexation too. The public hearing was opened and Virginia Jackson, 955 B. Street expressed concern that if annexed she could be prevented from keeping animals on her large parcel once in the City. Almquist said large parcels were considered and the proposal is based only on homesites based on 10,000 sq. ft. and that the balance will be deferred until the property is partitioned, sold etc. Jackson asked that the agreement contain a clause showing no interest will be charged and City Attorney Salter agreed this could be done. Jackson said she is in favor of sewer improvements. There were no further comments from the audience and the public hearing was closed. Smith moved to instruct staff to bring back ordinance for installation of sewer on Fordyce Street; Acklin seconded the motion which passed unanimously on voice vote. A letter from the American Legion requesting authorization to obtain a one-day liquor license from OLCC for use on July 4th was discussed and Almquist noted it is a yearly procedure and that no problems have been caused by such use. Smith moved for ap- proval; Reid seconded the motion which passed with all AYES on voice vote. A request to cut Forest Street for utility services to Park Estates Subdivision was read. Councilor Reid wanted to know why the letter wasn't included in the agenda and if except- ion was made and whether all requests are included when inform- ation is received after the deadline. Almquist explained that the information was placed on tables because it was not avail- able when agenda went out but that item had been requested to be placed on agenda. The question as to why the services were not installed previously was discussed and Alsing said the dev- elopers were notified of the paving. Acklin asked Alsing about the proposed skin patch and wondered if the street could be bored. Alsing expressed concern that the patch will sink later and said in the future he plans to extend the guarantee period to two years to catch damage developing later. On the question of boring Alsing said you never know if it is possible until an attempt is made with boring tool. ..... continued 6/18/85 P. 2 Meeting Ashland City Council 6/18/85 P. 3 FOREST ST. CUT cont. HEALTH CENTER FUNDING RVCOG Acklin said that the proposal was still in Planning when the street was paved and she could see why the developers would hold up on installation of services until approval was given from Planning Commission. Smith moved to approve; Bennett seconded the motion which passed unanimously on voice vote. Smith suggested that boring be looked into and Alsing said that the electric service could possibly be bored but the storm drain will need to be cut. A letter from the Community Health Center was reviewed relative to funding provided by Revenue Sharing which has been threatened and basic financial needs of the Center. The City Administrator noted that five other agencies face the same problem and recom- mended that matter wait until more information is received by the City. Acklin agreed that Council should wait for further word and that the whole Budget Committee should review the matter. Smith reported that the Health Center is undergoing some proposed changes including a new location to reduce the overhead and that a final decision on this may be necessary before word comes back from the government on disposition of revenue sharing funds. Council agreed to wait for word from the government before more action is taken. Council discussed the viability of the Rogue Valley Council of Governments as requested by Councilor Bennett, Liaison to COG. Reid expressed satisfaction with their work on Water Quality and supports their continuation of that effort. Acklin noted that she had served as liaison before Bennett and didnit feel COG was making much progress in reachingthe~rgoals. Ah~lin said that in a discussion of the agency with Laws who had served on the Council of Governments that Laws has the feel- ing that some of the tasks which COG is responsible for might well be done by another agency which is already geared to do the job. Smith reported on the success of COG as it relates to Water Quality and said that the A 95 Review is no longer one of their main functions. Smith said said she has had much cooperation in working with Eric Dittmer in her work as Greenway coordinator and supports COG. Acklin said that Dittmer puts out a brochure on care of septic tanks which is also done by the County and cited duplicated services. Elerath asked what the cost to the City is to be a member of COG and Almquist said it is about $6,000 annually. The Mayor said Council should consider whether to go along as things are, continue but vote against spending or withdrawing support. Acklin said she is not recommending withdrawal but sees need for improvements in the agency's program. Bennett said she would report back - no action necessary. 6/18/85 P. 3 Re3_~~ Meeting Ashland City Council 6/18/8__5 P. 4 HOSPITAL BD. APPOINTMENT ST. SIGNS ON PRIVATE STREETS (Amend Chapter 11.20) STREET RESURFACING PUBLIC FORUM ORDINANCES, RESOLUTIONS AND CONTRACTS Sign Code Amendment Performance Stds. A memo from the Mayor was read requesting approval of Bob Rasmuss- en to the Ashland Community Hospital Board to fill the vacancy of Charles Hart who resigned and whose term goes to December 31, 1986. Elerath moved to approve appointment; Bennett seconded the motion which passed unanimously on voice vote. A memo from the Director of Public Works was read requesting creation of a system to control street signing by amending the Sign Ordinance which would preclude confusion in street names and eliminate a variety of signs on private property. Almquist noted that the system will help eliminate confusion in the Public Safety Department where similar sounding names in an emergency can deter in~nediate response. Almquist gave first reading of an ordinance to implement request and Reid moved to second reading; Elerath seconded the motion which passed unani- mously on roll call vote. A list of streets proposed for resurfacing was reviewed and Alm- quist reported that he and Director of Public Works Alsing have discussed the impact on the resurfacing program by the revenue sharing monies threatened and noted that there is $34,518 in the street fund for resurfacing which could be used for the most critical streets. Almquist said that Ashland Street from Mount- ain to Taylor Street was cited as first priority at a cost of $23,739 and C Street at a cost of $7,000. Third in line would be Glendower at $4,154. Almquist said the three streets would be the only ones scheduled for resurfacing at this time and that further proposals would be brought back as determination of funds has been received. Smith moved to go ahead with the exist- ing revenue sharing for the three identified as critical streets; Bennett seconded the motion which passed unanimously on voice vote. No comment. Second reading by title only was given an ordinance amending the Sign Code with respect to Nonconforming signs and Smith moved to adopt; Acklin seconded the motion which passed with Reid, Bennett, Acklin, Smith, and Elerath voting in favor. Second reading by title only was given an ordinance amending Chapter 18.88 regarding Performance Standards Options and Acklin moved to adopt; Smith seconded the motion. On roll call vote Reid, Bennett, Acklin and Smith voted in favor. Elerath opposed the motion. 6/18/85 P. 4 Regqlar Meeting Ashland City Council 6/18/85 Po 5 STREET TREES OI{D. STREET SIGNS POSITION CLASSIFICATION 5-MIN PAKKING/WINBURN WY TRANSFER OF APPROPRIAT- IONS WITHIN FUNDS TRANSFER OF APPROPRIAT- IONS WITHIN FUNDS Hydroelectric Plant FINDINGS OF FACT BARD~S INN DENIAL FINDINGS OF FACT SIGN ORDINANCE (NONCONFORMING SIGNS) OTHER BUSINESS - COUNCIL REHAB DEPARTMENT COUNCILORS TRIP Second reading by title only was given an ordinance amending Chapter 13.16 adopting a list of recommended/prohibited street trees and Smith moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote. Vote on page 4. First reading was given an ordinance amending position classifica- tion and Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote. Reid felt the position as Director of Senior Forum should call for more education. A resolution establishing 5-minute parking at 59 Winburn Way was read and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. A memo from the Director of Finance was read and reviewed° Alm- quist read a resolution transferring appropriations within funds and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. Almquist reviewed the revenue sharing fund crisis and noted when bonds were sold it was understood that funds would not come from the electric utility funds but recommended temporary deviation from that criteria to replace revenue sharing funds and if and when such funds are restored he would recommend replacing the funds back into the utility fund. Almquist noted some time in the future an electric rate increase may be necessary to restore funds and reported that the generator is putting out more energy than expected and that the first six weeks showed a total of 620 KWH. The resolution was read and Bennett moved to approve; Reid seconded the motion which passed unanimously on roll call vote. Deferred until July 2, 1985 meeting. Smith moved to adopt findings; Acklin seconded the motion which passed with Reid, Bennett, Acklin and Smith voting YES and Eler- ath opposing on roll call vote. Motion carried. Reid commended the Rehab Department on their staff saying that she has heard good things relative to their efforts. Smith agreed saying Staff is very popular. Reid reported that she and Smith will be absent from the meetings in August since they have been invited to visit Great Brittan officials in Manchester and exchange ideas on Nuclear Free Zones. Reid said that representatives from ..... continued 6/18/85 po 5 R~,,lar Meeting Ashland City Council 6/18/~ P. 6 PEACE MEETING cont. Silverton and Lane County will be accompanying them on the trip, and they will be staying at Councillors homes. Reid said they would like a letter of introduction and highlights of the City of Ashland to compare with others at the meeting. The Mayor said it would not be appropriate to support as official representatives of the citizens of Ashland. Reid said all she would want is a letter of introduction. PUBLIC SAFETY PROPOSAL Director of Public Safety Lively reviewed a proposal whereby he would reorganize the department by combining the Training Officer and Communications Officer on the top and then recruiting another clerk dispatcher. Lively reviewed the need for the change by cit- ing the Fair Labor Standards Act which now makes compulsory to pay overtime which will result in a deficit of about $20,000. Lively said both positions will amount to $69,512 and that an increase of $100 per month will be given the person who will be responsible for the training/communication position. Lively said there is now a police officer vacancy but he will delay rehiring a replace- ment. (Reid left the Chambers at this point - 9:30 PM). Smith asked Lively for comment on progress of weight loss program and Lively said he is monitoring certain problems but overall supports the program. Reid returned to the room at 9:33 P.M. ADJOURNMENT Nan E. Franklin City Recorder The meeting was adjourned at 9:35 P.M. L. Gordon Medaris Mayor 6/18/85 F. 6