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HomeMy WebLinkAbout1985-1105 REG MIN~,OLL CALL ,PPROVAL OF MINUTES :OMMLiNITY SERVICE pUBLIC SAFETY PLAN MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL November 5, 1985 ~hyor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Council Chambers. Present were Reid, Bennett, Acklin, Laws and Smith. Eterath was absent. Smith moved to approve minutes of the adjourned meeting and executive session of October 8, 1985 and regular meeting of October 15, 1985; Acklin seconded the motion which passed unanimously on voice vote. Councilwoman Reid introduced Serene St~ Clair and commended her as Coordinator of recreational activities at the Community Center, 59 Winburn Way, and noted that under the direction of St. Clair that many other buildings have been used for a board community program. Smith agreed with the success of the newly organized community rec- reation programs~ Sto Clair was thanked by Council for her efforts. Mayor Medaris reviewed the Public Safety Plan status and noted the public hearing had been closed at the previous meeting on October 15. Councilman Laws thanked all those involved in helping Council make a decision as to the future of the Public Safety Department, includ- ing management, police and fire rank and file personnel and the citizens of the communityo Laws said he was gratified by all of the communications and telephone calls relative to the status of Public Safety and said although some of the information was incorrect, the overall input was valuable. Laws reviewed the benefits of a central communication center over both departments and cited the Volunteer Program as being very valuable to the City° Laws said the most imp- ortant way a Public Safety Department can benefit our City is to continue with a combined administration that will continue to work with all personnel in the Public Safety Department to find new ways to deliver service at less cost. Laws said the Public Safety Depart- ment experiment with revisions of call-back procedures has saved thousands of dollars. Laws said examination of the way in which personnel in the Police Department have been redeployed to meet the needs more ideally, has succeeded. Laws said the police and fire specialist program has promise, but needs to be revised in the future° He said the need to reduce administration is apparent and Council should direct staff to bring back a recommendation to the Budget Committee by March 1, 1986. Laws said the staffing level of the Public Safety Department should be maintained until the end of the current fiscal year° Ackl~n agreed with Laws' proposal to reduce administrative personnel and that the Budget Committee is the most effective body to review. Acklin noted the Budget Committee meetings are open to the public and that there is a subcommittee on Public Safety. Bennett agreed with Laws' coinments but noted it was unfortunate that input from rank and file personnel was not offered earlier° Bennett added that she is in favor of the proposed time frame discussed by Laws, Reid said she sees Ashland as a growing community and feels the need to increase fire and police personnel and that we need more and not less. She recommended creative budget- ing with new ways of generating dollars which may include help from the tourists and a possible new property tax to support needed serviceso ....... continued 11/5/85 P. 1 .~_~l__a~r }!eeting Ashland City Council 11/5/85 P. 2 PUBLIC SAFETY cont~ IUBLIC HEARING later Street Parking UBLIC HEARING upplemental Budget Smith thanked citizens and others for their input and expressed regret that employees had not contacted Councilmembers earlier° Smith agreed that reduction of administration is necessary and the Budget Committee should review this aspect. Smith said she supports the status quo of Public Safety staffing but wants the review of the Budget Committee. Laws moved to accept the Public Safety Plan as presented by staff and place on file; to extend the Public Safety concept until the end of the fiscal year (June 30, 1986); that communications center and its supervision should remain over both functions; and that Director Lively should retain overall super- vision of police, fire and communications. Acklin seconded the motion~ Laws asked Acklin to include in the motion an instruction to staff to bring back proposal reducing management to the 1981-82 level, and rejection by Council of concept of cross-training at rank and file level° Acklin agreed. Reid agreed that the threat of cross-training should be eliminated, including requiring new employees to sign agreement for future cross-training. Acklin said that the agreement with new employees is an independent issue and is not appropriate for consideration with the motion. On roll call vote the motion passed unanimously° Mayor Medaris commended Council for their patience and efforts leading up to the decision which he said was a wise one. Smith thanked Lively for the many hours he spent trying to pull everyone together and urged fire and police personnel to turn to Lively with new ideas~ The City Administrator reviewed the proposed Water Street parking lot improvements to provide 52 spaces at a total cost of $35,000 to include landscaping, lighting and stairs etc~, and recommended the ordinance be given first reading. The public hearing was opened and there were no comments from the audience so the public hearing was closed. The ordinance was given first reading and Smith moved to second reading; Reid seconded the motion which passed unanimously on roll call vote° Director of Finance Nelson reviewed the proposed Supplemental Budget and the Mayor opened the public hearing, There were no comments from the audience so the public hearing was closed° The resolution was read and Acklln moved to adopt; Reid seconded the motion. Almquist noted there have been bills introduced by the Senate and House which if passed, could cut revenue sh~ring funds appreciably so the Budget may have to be reconsidered at a later time should this happen. On roll call the motion passed unanimously on roll call vote. 11/5/85 po 2 ~gu]ar Meeting AsT~l~nd Cl2y Cl~nc21 lll~f~D ~. ~ ~BLE TV PAY STATION ,iqUOR LICENSE REQUEST 7jndm[ll inns of America flARK ESTATES oop Road Specifications A[~ ESTATES and Exchange Proposal. A petition with 800 signatures proposing that McCaw Cable TV install a paystation in Ashland was presented and Regional Administrative Manager Kathi Joy was asked to comment on McCaw's position relative to the request. Joy said that only a few persons have called McCaw requesting a paystation in Ashland~ Joy said they are conferring with other utilities and are looking throughout the county for possible sites and would like a 45 day delay on the matter for review of the petition etc. Joy said the matter of who will pay for the paystation will have to be explored. Smith moved to post- pone until the meeting of December 17; Bennett seconded the motion which passed unanimously on roll call vote° A memo from the Police Department recommending approval of liquor license application by Windmill Inns (Ashland Hills Inn) was read and Smith moved to approve; Bennett seconded the motion which passed unanimously on voice vote. A letter from Dave Lewis requesting consideration for special stand- ards for improving a 350 ft. portion of Ashland Loop Road to serve two lots was read. Lewis reviewed the need saying that the traffic will be light. Alsing said after the subdiviaision is developed, there wilZ be considerably more traffic using it. Lewis said the proposal calls for 4" depth paving with a minimum width of 18 ft. with no curbs to serve the two lots shown on map. Alsing noted that streets and roads are improved for twenty year period and said if the road is tilted, a curb on one side will be sufficient for drainage and he would prefer not to require a storm drain. Alsing said the 4" depth may be within an allowable range but would like to do soils test ~r before commitment. Ack lin moved to refer to the engineering depart- ment for recommendation; Bennett seconded the motion. Reid urged that Council consider a second standard road policy which people can apply for under certain circumstances. On voice vote the motion passed unanimously. A letter from Dave Lewis requesting consideration of an exchange one acre of City owned property for three plus acres owned by Lewis ~s reviewed by the City Administrator. Lewis said the proposed acre site would give better solar access and would mean an economic gain of two lots to Levis who pointed out that approval of R 1:10 zoning had been acquired. Laws reminded Lewis that the "open space" being proposed for exchange has been dedicated fo~ recreational space for the subdivision and the City owned twenty acres is in the UGB and zoned for a twenty acre parcel. Lewis said in speaking with Ron Waitt of the Forest Service, that Waitt would like to see the road cut off to City-owned land because it is being used as a dump. Smith said that Waitt should come to the City Council with any proposals he might have. On question of Fregonese as to what would be necess- ary to consider proposal, Fregonese said the Urban Growth Boundary would have to be amended as would the Woodland Res. to incorporate one acre to the property at a cost of $500 for a Zone change. ...... continued 11/5/85 P. 3 gular. Meeting Ashland City Council 11/5/85__P. 4 lARK ESTATES EXCHANGE lontlnued Acklin noted that the five year review of the Comprehensive Plan will be done soon and suggested nothing be done at least until that is done and noted that Lewis had committed the open space land for bonus points on the subdivision would preclude any exchange° Bennett said she usually like to reveiw proposals on the site and had not toured the area in question° Lewis expressed concern on upkeep of "open space" land and Acklin said the Homeowner's Association would be responsible for that. Laws suggested that it be left alone or with installation of benches for viewing etc. Acklin moved to deny request based on the fact that Lewis has made an agreemenet and the lot is outside the Urban Growth Boundary; Smith seconded the motion which passed unanimously on voice vote. tEPAIR OF SIDEWALKS A memo from the City Attorney was reviewed and Salter explained that after conferring with staff it was decided that an old section of the AMC calls for the penalty of a misdemeanor for failing to properly maintain sidewalks which would subject a person to possible jail sentence, jury trial etco Salter said that an infraction should be substituted which could be handled with a fine. Smith moved to instruct staff to bring back an ordinance to change AMC accordingly; Reid seconded the motion which passed unanimously on voice vote. NCOLLECTIBE UTILITY BILLS Laws moved to write of uncollectible utility accounts; Smith seconded the motion which passed unanimously on voice vote. D~OP~RY USE OF MOBILE HOME A public hearing was set for November 19, 1985 at 7:30 P.Mo to consider revisions to the Manufactured Housing Ordinance relative to conditions under which someone may occupy a mobile home on property where home is under construction. UBLIC SAFETY PROPOSAL 'orfeiture of property ord. Postponedo ~NSPO~fATION UTILITY RAFT ORDINANCE Postponed. UB[IC FORUM Student Firefighter Scott Hollingsworth asked Council ]fits aware that student firefighters have to pay $200 and Acklin said Council is aware and the change was called for due to the Fair Labor Standards Act. Reid said she doesn't want to charge people for living where they are required to be while employed. The City Administrator said each student was offered lodging and paid $200.00 with the City paying full tuition at SOSCo Almquist noted that when the FLSA changed requirements, the City had to pay minimum wage plus full benefits which came to $865 and a compromise was made at that time wherein the students would voluntarily pay $200 to the City. Almquist said that each student signs a contract and the City cannot require them to stay on the premises. Hollingsworth said the new student ~refighters are having a hard time at the end of the month and Chief King said the students work less hours the first month and he extends time for payment~ Almquist said that at the National ..... continued 11/5/85 P. 4 ~ul,!_r [__q?_cting Ashland Lity Council 1]/5/85 PUBLIC FORUM contu Student Firefighters ORDINiNCES, RESOLUTIONS & CONTRACTS C St~ & Lithia Way Park- ing Restrictions N. }lioneer & Oak parking Restrictions Webster St. Vacation 1985-86 Budget Approp. SPA Short-term Programs Paving of Sheridan St~ Paving of Auburn St~ from Gresham to Iowa Streets OTttER BUSINESS FROM COUN- CIL MEMBERS League of Cities conference it was noted that changes in FLSA would become effective on April 15, 1986 and it is possible it would call for r~verting back to the old system. Smith and Laws each invited the student firefighters to come to Council or see the Mayor during his office hours should they have any reason to feel the FLSA criteria is not being followed. At this point the Public Forum was closed. Postponed° A resolution changing parking restrictions on Oak and North Pioneer Streets was read and Smith moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote. A resolution setting a public hearing on the vacation of Webster Street between Wightman Street and Walker Avenue for December 3, 1985 was read and Smith moved to adopt; Laws seconded the motion, Reid noted that the College should be notified of the public hearing and Laws suggested a news release be sent to the Siskiyou newspaper. On roll call vote the motion passed unanimously. A resolution authorizing funds and accounting methods for the 1985- 86 fiscal year was read and Laws moved for adoption; Smith seconded and the motion passed unanimously on roll call vote. A resolution accepting a contract closeout agreement with SPA for short-term conservation assistance programs was read and Laws moved to adopt; Bennett seconded the motion which passed without opposi- tion on roll call vote. A resolution at 7:30 PoMo from No Main seconded the was read setting a public hearing for December 3, 1985 relative to proposed improvements on Sheridan Street Street to Prim Street° Laws moved to adopt; Acklin motion which passed unanimously on roll call vote. A resolution was read setting a public hearing for December 3~ 1985 at 7:30 P.M. relative to proposed improvements on Auburn Street from Gresham to Iowa Streets and Acklin moved for adoption; Smith seconded the motion which passed unanimously on roll call vote. Reid noted she had spoken with an attorney for ACLU position concern- ing Occult Arts Ordinance and advised Council that he said it would cost the City around $7,000 should the matter go to court° Almquist noted that a list of litigation proceedings was given Council but that most are handled by the City's insurance carrier, Smith noted that pictures are being shown by Sue Harris and Bill continued 11/5/85 Po 5 Ashland City Council 11/5/85 P, 6 )THER BUSINESS FROM ]OUNC[ LMEMBERS cont~ ~DJ OUP~NMENT Mansfield at the League of Oregon Cities conference of the trip to England taken by Reid, Smith and Harris and Mansfield~s trip to the Soviet Union~ The meeting adjourned at 9:37 P.M~ ~an E. Franklin ]ity ~ecorder L~ Gordon Medaris Mayor 11/5/85 P~ 6