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HomeMy WebLinkAbout1984-0221 REG MINMINUTES O'F THE REC:ULAR MEETING ASHLAND CrFY COUNCIL February 21, 1984 CALL ~DDRO~'~I OF MINUTES OSTA .YOISE PERMIT SP CROSSI:~G GATES ..... ..~, STREET PRI>I ST. CUT REQUEST Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Civic Center Council Cham- bers. Present were Howard, Reid, Acklin, Laws and Smith. Dale was absent. Smith asked that the minutes be corrected on page 5 relative to drive- up windows saying that "beginning three years ago concerns have been expressed by the public relative to the impact of drive-up windows and recomnended tbat a public hearing be set on February 21 to discuss possibility of three month Planning moratorium until the issue is clarified." Acklin moved for approval of minutes as corrected; Smith seconded the motion which passed unanimously on voice vote. A letter from Oregon Shakespearean Festival requesting permission to pro- vide amplified music in outdoor theatre on July 23rd at 8:00 P.M. was read and Smith moved to grant permission; Reid seconded the motion which passed unanimously on voice vote. A letter from the Public Utility Commissioner's office was read concern- ing excessive operation of the gongs at the grade crossing at Helman Street and advising that unless the City urges that the operation continue as it is that the gongs would cease operating once the gate arms. are fully lowered and an order would be placed implementi~g the change. Bernie Partridge was asked to comment on the operation as an employee of Southern Pacific. Partridge said that he has been with the Railroad for thirty-two years and is familiar with the operation as a Switchman. Partridge said that the gongs are operated for the safety of citizens and is particularly necessary during ground fog conditions. Upon Reld's question as to how many people had complained about the noise of the gongs, Partridge said he believe only one person about a block away from the Helman crossing has complained. Partridge cautioned Council that if they ask that PUC order the gongs be stopped that residents around the other crossings will be asking for the same action. Acklin said that people should be that much more careful during fog and moved to accept PUC's recommendation by not taking action; Smith seconded the motion which passed unanimously on voice vote. A memo from was read from Dir. of Public Works Alsing noting a request from CP National to cut Prim Street North of Wiley Street to install[ a new gas line. Almquist noted that it would be more practical for CPN to tie into the existing 2" gas main further South on Prim Street just below the existing curb to avoid cutting into the recently paved s~:reet. Howard moved to allow cut under curb or deny request if that procedure is not possible; Smith seconded the motion. Laws noted that developers must have known of the proposed subdivision when ~here was an opportunity to install utilities before new paving. On voice vote motiou passed without opposition. 2/21/84 P. 1 NOISE eEiefiT REQUEST GOALS SETTING SESSION NEW & MISCELLANEOUS BUS. Capital Imp. Program Sewer Connect ~eqnests O/S City A~nexation Fees A letter from John Connolly was read requesting that amplified music be allowed at Greensprings Dorms at SOSC on Saturday afternoons until the end of the school year. Sitice Connolly was not present at the meeting to give other necessary details Laws moved to table until Connclly can be at the meeting; Howard seconded the motion which passed unanimously on voice vote. The City Administrator repoz'ted that the League of Oregon Cities Faci/i- tator would be available on March 2 for the Goals session and Council agreed to meet at 2:00 P.M. on that date with the meeting to last until 9:30 P.M. Council discussed the possibility of meeting on Saturday morning to wind lip the session and decided to leave the agenda open in the event more time is needed for conclusion on Saturday a.m. The City Administrator presented the Capita]. Improvements Program Methodology for Council approval before dissemination of materials and said no Council action is necessary. Reid was concerned about the decision making policies and Almquist said that proposals will go to C.P.A.C., Planning and Council. Reid recommended maximizing the City~s present buildings like 59 Winburn Way and keeping others in order before considering new facilities. City Administrator Almquist read his memo relative to sewer connections outside the City limits noting that a request for sewer service at 1027 Clay Street was presented at the 2/7 meeting and tabled for 30 days to allow a review of policies and the contract provisions regarding utility services in the City/County Urban Growth Boundary agreem2nt. Almquist reviewed five criteria contained in his memo and a draft ord- inance and said if Council agreed an ordinance can be drawn np for the March 6 meeting. Almquist said the proposal would not call for the triple connect charge which was in effect a buy-in to the system for out of City l~mits connects and that the annexation fees would be paid at time of connect, Almquist asked that language in item #5 be changed to read "electric service is available from the City distribution lines". City Attorney Salte~ recommended sdding an item #6 to read "that the City Council finis that the sewer connection is in the best interests of the City". Laws moved that ordinance be brought back with suggested changes; Acklin seconded the motion which passed unanimously on voice vote. A memorandum from the City Administrator was read and a draft ordinance reviewed submitted by the Growth Management & Annexation Subcommittee. Laws asked that the first section relative to "purpose" be deleted and moved to direct staff to bring back Ordinance with revision; Smith seconded tile motion which passed unanimously on voice vote. Smith thanked the Growth Management Committee for their many hours spent in. the effort. 2/21/84 P. 2 B~LLOT TITLE - SALE OF WATER O/S CITY 2jiNEXATiON ORDINANCE (Growth & Annex. Corers.) AD~I.of. }[~NAGE}fEN'F PAY PLAN - PUBLIC II{P. CIIARTER A.~fEND~.rENT 2UBLIC FORUM A memo proposing wording for a Ballot Title valetLye to providing water outside the City ]ilnits was read anct Council agreed that the proposed ballot measure be amended to read "within che Urban Growth Boundary" as it appears in the qa~:st:ton and in the body of the explanation to substitute the wards "outside of the City" in both instances. A draft ordinance snbmitted by the Growth & Annexation Committee was considered and Acklin as a member of that Committee reviewed the intent of the ordinance saying that it will inclnde staff recom~nendations where previously annexat~ons have created islands resu]~na in uneven gro~-;th patterns. Acklin said that chffs would get cv~ryone here for the public haa~ing instead of tht, sa w'lth~n 200 leer of tb~. propose~] annexation. Hobcard move<t to approve #5 (sale of water) and #6 (annexations) and direct staff to bring back both ordinances to the next meeting; Laws seconded the motion which passed unanimously on voice vote. Guidelines for Administration of ,Management Pay Plan were presented and Laws moved to adopt; Smith seconded the motion which passed with-- ont opposition on voice vote. A memo from the City Administrator and proposed Charter Amendment to bring Charter late conformante with State law as it relates to public improvements was discussed. Also considered was a memo fFOm the City Attorney relative to Conflicts of interest with outline for elected and appointed people associated with the City. Howard moved to direct City Administrator to bring back Resolutions for Charter ~nendments ca both public improvements and confIicts of interest; Smith seconded the motion which passed unanimously on voice vote. A representative from Yorgo's Greek Restaurant requested that a L-iquor license application for location change be considered for Yeteels Restaurant at 31 Water Street. Acklin moved to place ca agoride; seconded the motion x,~hich passed unanimonsl.y on voice vote. City Roe-- ordek- Franklin noted the application bad come in too late for the agend~ but bad been recommended for approval by the Public Safety Depart mont. [,aws moved to approve request; Smith seconded the motion which passed unanimonsly on voice vote. Fred Wiikin, California Street, spoke in support of the Parozzi fenrit- e:in restorat:ion at a cost of ~10,000 and asked that contributior~s be considered. lqi[kin said that he visited the Laurel Street area complaints had been lodged beaause of an excessive amount of vehicles had been parked at a residence and ~;aid he has requested codes from Ciovis, California where the probllam has been dealt with successfulfly and said be would share the information with Council %~he~ received. Wilki~ also e~-pressod concern that there are nnde scenes in plays staged at SOSC and he has aJso heard Chat OSFA has [r~ciud~:~d s~h:h scc:r.r.s ilkere. W:[Iki,~ sa~d if EhLs dfsplay is being ~nctudcd in presenCatio~:~ ;n this commuafty that riley sb~>utd [,e deal. t wft-[~ ~efore tbfnr{s ~B,t off eontrol. W[lkin said he bad discussed Phe matter wi~h the Denn at ~:fL~L~.F ,~i~h,__t,[nj~i__~ Ashlcmd Cit~, Council FUBLIC FORUM cent. CKDINkNCES, RESOLUTIONS 2;D CONTK~CTS Ashland Airport Rezone Shapiro Annexation Shapiro ~nex. Withdraw- al from JCFD #5 Shapiro Annex. Rezone Misteetoe Road LID Helman St. Paving LID Resolution formalizing Audit Cm~ffttee Transfer of Approp. LCDC Grant Res. SOSC and was told that State law says that if it is done aesthetically it is permitted. Wilkin suggested the matter be research and if it has been done it should be stopped before it happens again. First reading ~as given an ordinance rezoning the Ashland Hunicipal Airport to E-1 (Employment) District and Howard moved to second read- ing. Smith seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an ordinance annexing land on Telman Creek Road, North of Hwy. 66 and Smith moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. Second reading by title only withdrawing land from Fire Dist. #5 was given and tieward moved to adopt; Smith seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an ordinance rezoning recently annexed property to R-1:3.5 ,and Howard moved for adoption; Smith seconded the motion which passed unanimously on roll call vote. A Resolution setting a public hearing on the proposed paving of Mis- tletoe Road through the formation of a Local Improvement District was read and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. A Resolution setting a public hearing on the proposed paving of Hel- man Street through the formation of a Local Improvement District was read and Smith moved to adopt; Acklin seconded tile motion which passed unanimously on roll call vote. A Resolution formalizing the Municipal Audit Committee was read, Laws asked that in Section 5 - Reports that "or" replace "and" in the last sentence of that section. Jack Nicholson, 1575 Greenmeadows, said he generally concurs with the resolution but since the City Council is responsible for monitoring the Committee's fiscal affairs he would recommend that more than one Council Member serve on the Committee. Nich01son also asked if there is insurance to cover legal liability for members on the Committee and recommended that should the City not have such insurance at this time that it be secured and paid for by the City. Almquist said he would research with insurance carrier and advise at next meeting. Smith moved to table until next meeting; Howard seconded the motion which passed unanimously on voice vote. A Resolution for transfer of appropriations within funds was read and Acklin moved to adopt; ~m:Lth seconded the motion which passed unanimously on roll call vote. A Resolution relative to expenditure of proceeds of LCDC gran~ was read and Laws moved to adopt; Acklin seconded the motion which passed unanimous]y on roll call vote. 919~1~ P A :z!inr Met. tim, Ashinnd City Council 2]. I & M DI-\FT RESOLUTION Councilmember Acklin left a draft of a Resolution she is proposing for Council review relative to support of an inspection & Maintenance program for dealing wit~ carbon monoxide levels in Jackson County, Acklin explained that the Jackson County Board of Con~issloners is proposing a ballot measure for presentation to the County voters and would like inpnt/support from Council. PRESS CONFERENCE Michael Scholl asked for details on Goals Setting Session and Almquist told him the meeting would be held on March 2 in the afternoon at Ashland Hills Inn and would include dinner at the end of the evening and should further work need to be done Conncil would meet again Saturday morning. Counci] agreed saying that after Friday's study they could decide on whether or not to reconveue on Saturday a.m. Almquist reminded ~embers of the Budget Committee meeting on February 23 at 7:30 P.M. in Council Chambers. The meeting adjourned at 9:00 P.M. Xan E. Fra{~klin ~L. Gordon Medaris · City Recorder Mayor 2/21/84 P. 5