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HomeMy WebLinkAbout1984-0501 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL May 1, 1984 ROLL CALL APPROVAL OF MINUTES Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Civic Center Council Chambers. Present were Howard, Reid, Dale, Acklin and Laws. Absent was Smith. Acklin moved to approve minutes with correction on page 6 as sub- mitted for file; Reid seconded the motion which passed without opposi- tion on voice vote. CERT. of APPRECIATION Mayor Medaris moved Item ~4 of New & Misc. Business up and presented the Certificate of Appreciation to employee Bill Toney for serving the City for twenty years in the Cemetery Department, nine of which were in the capacity of Superintendent. Toney thanked the Mayor & City Council for the honor. APPEAL OF PA 84-020 (Taco Bell Drive-up window) The City Administrator recommended that a public hearing be set for May 15, 1984 at 7:30 P.M. to consider appeal and Howard moved for approval; Laws seconded the motion which passed unanimously on voice vote. CARRIAGE PARKING ON PLAZA ASHLAND SANITARY SERVICE REQ. FOR RATE INCR. REPT. A memo from the Traffic Safety Commission recommending that parking spaces be reserved for carriages on the Plaza across the street from the Dahlia Restaurant as shown on map. Corliss questioned Council on the location as it relates to the Information Booth wondering if it would conflict and Howard noted that the location is sufficiently back so as not to obstruct traffic flow. Acklin moved to instruct staff to bring back a resolution to implement recommendation; Dale seconded the motion which passed with all AYES on voice vote with the exception of Laws who opposed the motion. City Attorney Salter reported that the committee on rate increase etc. for Ashland Sanitary Service recommends the fee increase be approved to catch up with inflation and to upgrade equipment and the question of dealing with Recyclable material be considered July 1, 1985 when all of the information from the State is in and the public can be educated on their right to recycle etc. through $4,200 made available by increasing the franchise fee to 5% effective July 1, 1984 rather than January 1, 1985. The City Administrator noted that he had advertised the issue as a matter of public concern and the Mayor opened the public hearing. Reid asked Ashland Sanitary what they now do with newspapers collected and Wenker said they turn them over to the Lions Club. Howard moved to move the Resolution up on the agenda; Reid seconded the motion which passed unanimously on voice vote. The Resolution to increase rate and franchise fee and delay recycling was read and Howard moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. LITHIA HOMES SITE INSP. Director of Public Works Alsing reported that the erosion control steps taken last fall have worked on the Lithia Homes project site and that no water is being contained by the road, ditches or drain- age pipes. Alsing said no construction has taken place since the erosion control measures were implemented but that some debris has been cleared with chips being applied to ground and noted no erosion was caused by the work. Alsing noted that Cooper has not as yet responded to his and Fregonese's letter sent 2/15/84 relative to a schedule for completion of subdivision improvements. ........ continued 5/1/84 P. ] ~e~!ar__Meeting Ashland City Council LITHIA HOMES update cont. ADOPTION OF GOALS Alsing said in order to prepare for the Winter that Cooper needs to get back to the plan. The City Administrator noted that the City has received a statement from Cooper for $98, O00 for alleged delay of of his project and it has been passed on to the City's insurance carrier. Tim Rutter of 516 Granite Street read a letter he had written to the City Administrator reporting that his property has suffered from flooding and erosion since the level 1 risks cited by geologists for "life threatening risks", his driveway is difficult to get out of and furthermore that he is concerned that the City has ignored its recommendation to keep storm runoff water & sediment from entering Rutter creek. Rutter's letter indicated that the Director of Public Works in a l~tter had indicated the damage to his property is not a matter covered by the City's subdivision ordinance but would be considered a civil matter between property owners. City Attorney Salter reported that he had started an answer to Rut- ter's letter to forward to Almquist and noted he had visited the property and learned Rutter has had problems before with water and sand at his house before Cooper started his project. Salter said th the pipe installed to take care of the cuI de sac is designed to decrease water going into Rutter creek. Fregonese said the Plannin~ approval conditions can only be implemented when the project is rea~ for houses and until that time the Developer can do what he wants tl prepare it. Fregonese said if the Developer does not comply with t! conditions the project can be stepped at that point and if the Deve er is willing to sacrifice his project by not meeting those origins conditions, there is nothing the City can do to get all of these things done and the units will not go in. Rutter expressed concern that we will reach the October deadline for winterizing and the will not have been done. Reid asked what affect the Bond has on t~ health and safety of residents and the City Attorney said the Bond is to ensure the work is performed. Acklin recommended that long- term stabilities should be looked ~t on the project. Laws said he understood the work reconunended by the geologist to be done was on a temporary measure and wants to know what further work should be done to protect the City. Alsing said he could see no danger. Mary Ann Santee said the road is totally eroded because Cooper mac a straight cut and they want the road repaired before the Fall raf Santee said the straight cut in the road is what needs to be fixe~ The Mayor said it would have to be looked at and put on timetable Laws requested that the subject of Lithie Homes development be pl on next agenda for further consideration. The City Administrator reviewed the 1984 Goals Timetable. Reid about Goal 6 calling for application for a grant to develop a Do~ town Parking Facility and said she had checked with Allen Dresch{ who had headed up a Parking Committee appointed by the Mayor to what had happened to the report developed by the committee. Rei, asked why the parking facilities proposal was being changed to a different area and why federal funding is being applied for rath than the proposed facility presented by the Parking Committee. Almquist said that parts of the report were accepted but that a survey of downtown businesses revealed no interest in formation ......... continued 5/1/8l e_gul~qr Meeting Ashland City Council[ 5/1/~4 F. ~ ADOPTION OF GOALS cont. WIMER STREET OPENING PUBLIC FORDI ORDINANCES, RESOLUTIONS & CONTRACTS S.W. Hills Rezone S. W. Hills Amendment to Comp Plan an assessment district to pay for facility. Reid said she is con- cerned that the adjacent small businesses may have to move from the vicinity of the present proposed parking facility and that clean, snell industries should continue to be encouraged to come to Ashland and that present industries should not be threatened with a loss of location in the City. Laws said that the report was not accepted because of the prohibitive cost of a double or triple deck parking facility proposed at the present Shakespeare parking lot. Reid said she had spoken to A1 Tillery and understood he had been approached to sell his property at his present manufacturing facility and that he is not interested in relocation and that other businessmen in the area feel the same way. Reid said she is opposed to staff workin on Goal 6. Fregonese said that application for financing from UDAG is an intricate maneuver and must be based on results of public hear- ing etc., but first must be approved by City Council. Fregonese said he understands that Tillery does have an offer on his property. The Mayor said there is sufficient property in the Industrial Park to accommodate his business should he decide to move. Dale said the discussion should take place in a public hearing. Ackl~n agreed and said that the goals were worked out at tbe Goals session and suggest- ed that the timetable showing May for the application could be deleted on Goal. 6 and so moved; Howard seconded the motion which passed unanimously on voice vote. A memo from the Director of Public Works was read relative to a request by Duane Smith through John Chmelir for opening of Wimer Street from Thornton Way to Pape Street. Alsing recommended approval for the opening to be used as access to the two lots mentioned in Chmelir's letter as requested and said provision should be made for time when suggested oil mat surface would need to be replaced to City standards prevailing at that time. Alsing added that provision should also be made for surface drainage even though curb and gutter would probably not be required with the surface requested. Reid asked how long the oil mat would last and whether adjacent property owners would be expected to pay for improvements. Almquist said there would have to be conditions and the the owner (developer) would pay for the improvements. Alsing said without an excess amount of traffic the oil mat surface could last about ten years, otherwise it would last from five to seven years. Fregonese said an agreement for use of the access should include the number of units to be served. Howard moved to direct staff to prepare agree- ment for opening with conditions; Acklin seconded the motion which passed unanimously on voice vote. Bob Wenker thanked Mayor & Council for consideration relative to rate increases for Ashland Sanitary Service. Second reading by title only was given an ordinance rezoning S. W. Hills, Area I, and Acklin moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. Second reading was given by title only of an ordinance adopting an amendment to the Ashland Comprehensive Plan for S. W. Hills, Area I and Dale moved for adoption; Acklin seconded and motion passed with- out opposition on roll call vote. 5/1/84 P. 3 _ReSula~ Meeting Ashland City Council 5/1/84 P. 4 ORDINANCES, RESOLUTIONS & CONTRACTS cont. Sewer Rates Ordinance Noise Permits Ordinance Morada Lane St. Impr. Parking Prohibitions Granite Street Resolution/handicapped parking Appropriations Transfer OTHER BUSINESS PAVEMENT CUT REQUEST Second reading by title only was given an ordinance amending Section 14.08.035 of the Ashland Municipal Code with respect to sewer rates and Dale moved to adopt; Laws seconded the motion which passed unanimously on roll call vote. First reading was given an ordinance amending Section 9.08.170 of the Municipal Code with respect to noise permits and Almquist reviewed the ordinance. Laws suggested the ordinance be changed to have requests directed t~r the City Administrator rather than to the Police Department and Almquist changed and reread the ordinance with new wording. Laws moved to second reading; Dale seconded the motion which passed unanimously. First reading was given an ordinance authorizing and ordering improve- ment of Morada Lane from Tolman Creek Road to Greenmeadows Way by Local Improvement District and Dale moved to second reading; Laws seconded the motion which passed unanimously on roll call vote. Deferred to June 1st agenda. A Resolution establishing handicapped parking space on So. Mountain Avenue was read and Acklin moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. A resolution transferring appropriations within funds was read and memo from Director of Finance Nelson was reviewed. On item #3 Reid asked what date the remodelling of City Hall was scheduled and the City Administrator told her it was scheduled for the 83/84 budget but will need to be held over so that monies can be used in 84/85 period. Howard commented on another item relating to utility costs in new Service Center and was told the heat had to be on for 24 hours during curing of paint etc. in the new facility. Almquist noted it was electric heat and full bills should be considerably less. Acklin moved to adopt; Dale seconded the motion which passed unanimously on roll call vote. Reid asked that Economic Development Minutes be made available to Council in packets as other meetings. Reid asked for clarification on Housing Rehab grants and Almquist said that the City receives the grants and then loans monies out for housing rehabilitation and gets repaid~ and noted that monies are to be spent in designated area as criteria for receiving funds. Almquist asked that request be considered which had not been placed on agenda and Acklin moved to pace on agenda; Howard seconded the motion which passed unanimously on voice vote. Almquist read a memo from the Director of Public Works and attached request by Jake Den- linger for pavement cut for water and sewer to serve lots 1500 & 1600 which would be served from the Granite Street lines between 508 & 514. Denlinger said he plans to purchase the lots and had contacted Rogue ........................ continued 5/1/84 P.4 RegularsMeeting Ashland City Council 5/1/84 P. 5 GRANITE ST. PAVEMENT CUT River Paving about pavement patching and was told they have a new process which is successful and will come back if/when the pavement sinks. On question of Dale as to what new type patching is being referred to, Alsing said there is no way to restore the paving like new paving. Laws asked Denlinger where he is in the purchase of the building site and Denlinger said there are contingencies but this is the last hurdle. Laws said the approval could be contingent upon all other questions on the purchase being solved. The Mayor said that Mr. Cooper was notified before the street was paved in order to in- stall utilities. Almquist asked Council if they wanted the new street cut and Laws said that Council has never turned anyone down just because of a cut on a new street where there was no other choice and he would hesitate to change that at this point in time. Reid said she would like to see the request postponed at least two weeks. Acklin agreed saying that the last time a decision was made without publication or public hearing to the residents in the area it caused consternation. Reid moved to postpone until May 15th; Acklin seconded the motion which passed unanimously on voice vote. PRESS CONFERENCE On question as to whether the Goals Timetable would be presented again at the next meeting, Michael Schotl was told by the Mayor that the goals had been adopted and that the time schedule was deleted on Goal 6 as it relates to application of UDAG funds. ADJOURNMENT The meeting adjourned at 9:06 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor