Loading...
HomeMy WebLinkAbout1984-0605 REG MINMINUTES OF THE REGULAR MEETING -ASHLAND CITY COUNCIL June 5. 1984 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARINGS: Federal Rev. Shrg. State Rev. Sharing 1984-85 Budget Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Civic Center Council Chambers. Present were Howard, Reid, Acklin, Smith and Laws. Dale arrived moments late. Mayor Medaris noted there was a correction noted and copies on table for regular meeting of May 15 and Smith asked that correction be made on page four to note that the telephone calls she received relative to opposition of drive-up windows was for "character/flavor" of Ashland and not "environment" of the City. The name of Van Landingham was corrected to read "Dave" and not John. Acklin moved to approve minutes of the regular meeting as corrected and executive session of May 15, 1984; Laws seconded the motion which passed unanimously on voice vote. Director of Finance Nelson noted the Budget Committee has met and allocations were made for Federal Revenue Sharing and the public hear- ing set and said Council has one more chance to make changes and appropriations can be transferred within funds. The public hearing was opened and there was no comment for or against from the audience. It was noted there will be a Resolution later on the agenda. Nelson reminded Council that as indicated in the Budget opposite Page 2, the Budget Committee had allocated State Revenue Sharing to the Fire Deaprtment, as in the past several years and indicated that this formal- ity is needed to comply with State law. Mayor Medaris opened the ! public hearing and since there were no comments for or against, the hearing was closed. Nelson noted there is a Resolution making appropriations and adoption later on the agenda. f ndin Director of Finance Nelson noted grant/Por e~pansion of Parks & Rec- reation athletic fields was not approved resulting in the $5,000 appropriated for maintenance of the fields not needed. Nelson said that P & R Materials & Services will be reduced on Exhibit "A" to $160,377 and Total Requirements will be changed to $896,748. The totals will be reflected with M & S at $8,505.984 and Total Require- ments in the amount totalling $29,218.881. The City Administrato~ reviewed a proposal wherein the Police Depart- ment would be in a position to add a Sergeant to the force by drop- ping a Senior Police Officer and transferring funds to create the position of Sergeant. Almquist said the proposal would for administra- tive staff to be on duty for all shifts seven days a week and would have no affect on the budget. Director of Public Safety noted the proposal has support of the Teamsters union and that all personnel are aware of the proposed changed. Mayor Medaris opened the public hearing on the budget and Jack Reynolds of 1157 Beswick asked for a review of tax computations and assess- ments by the City of Ashland and the County. Both Nelson and Almquist reviewed the procedures for Reynolds including how the 6% tax limita- tion applies. ~ · ......... continued 6/5/84 P. 1 .e~ular ~?~eting Ashland City Council PUBLIC HEARINGS cont. 1984-85 Budget ICE CREAM CART REQUEST PEPPINO ' S RESTRAUNT CRAMALOT INN LIQUOR LIC. CLOSURE OF WINBURN WAY, PLAZA, E. MAIN ST. ETC. ARTS COUNCIL REQUEST Jack Nicholson, 1575 Greenmeadows, noted there is a constitutional provision which will be submitted to ballot relative to tax limitation and said that should the measure pass the City could be in a difficult situation because it leans heavily on electric revenues. Nicholson said the problems with cash flow should be counteracted by contingency plans should the amendment pass. Almquist noted that Reid had met with him expressing the same concerns and said there would be a meet- ing of the Legislative Committee next Thursday and in speaking with representatives of the League of Oregon Cities it was their impress- ion that the matter would end up in court. Laws said that there is no contingency plan but that it would be necessary to draw up a sup- plemental budget if such a situation were to take place. A1 Will- statter said that Council would be naiive to wait for the results and said it is always judicious to have a contingent plan. Acklin said the recommendations bring to her memory Co,mcil's effort to get more revenue and both plans were taken to referendum. Public Hearing was closed. . A letter from Scott Mimnaugh requesting permission to operate a bicycle driven ice cream cart was read and on Reid's questions as to whether the business would be carried on in residential or commercial areas, Mimnaugh said he plans on just selling in neighborhoods. Howard moved to approve with understanding that downtown area be excluded; Reid eeconded the motion which passed with all AYES on voice vote. A request from Alberto Sabatino to serve beer and wine in the portico at Peppino's Restraunt at 75 N. Main Street was considered and Plannin~ Director Fregonese represented Sabatino and drew a sketch of the area involved. Laws moved for approval; Smith seconded the motion which passed unanimously on voice vote. It was noted that a license application had come in too late to get on the agerids and the time frame is crucial so Smith moved to place the request on agenda; Acklin seconded the motion which passed unani- mously on voice vote. Laws moved to approve; Reid seconded and the motion passed unanimously on voice vote. A request from the Chamber of Commerce for closure of Winburn Way, the Plaza, E. Main Street and Siskiyou Boulevard for 4th of July festivities was read and Laws moved for approval; Smith seconded the motion which passed unanimously on voice vote. Almquist read a letter from the Arts Council of Southern Oregon requesting a $2,000 grant for its next fiscal year budget. David Shaw, president of the Council reviewed the needs of the Council including support of the Arts Management Institute's second year at SOSC and to support other projectsin Ashland. Reid asked Shaw why he hadn'= applied for support at the budget sessions and said he would have a stronger case by waiting. Council discussed the matter and agreed on .. .... ...continued 6/5/84 P.2 Regular Meeting Ashland City Council 6/5/J~4 P. 3 ARTS COUNCIL GRANT REQUEST continued CITY RECORDER'S SALARY OPEN CHANNELS TRAFFIC SAFETY COMMISS- ION RECOMMENDATIONS the concept and needs of the Arts Council. Shaw apologized for untimely request and noted that the "Test Match" program is intensifying support requests. Acklin moved to deny the request without prejudice; Smith seconded the motion which passed unanimously on voice vote. A memorandum from the Mayor was read relative to the City Recorder's salary along with City Attorney Salter's opinion as to how the salary is treated in the City Charter. Acklin noted that the Recorder is not given full benefits as other department heads such as vacation and sick leave. Laws expressed concern that the City Charter could be misinterpreted in this case and Salter agreed to research further and come back at a future Council meeting with recommendation. Jim Hughes of Open Channels Communications Network reviewed a proposal to give a seminar on communications strategies for employees and Councilmembers of the City of Ashland in a three session program with a cost of $1,500 per session for 20 to 30 people involved. Councilman Dale and Director of Public Safety Lively said they have gone through the Sessions and Lively noted he has sent some of his employees. Both Dale and Lively said the program was beneficial. Council agreed that the sessions would be more beneficial on a smallel group basis. Reid suggested that perhaps a communications session could be held in lieu of the regular Goals Setting session. Council agreed with Laws when he said that should a communications crisis develop that funding could be considered in the budget process next year. It was also noted that the make-up of the COuncil could be changed appreciably next year making it unrealistic to commit them- selves at this time. No action necessary. A TSC recommendation to establish "No Parking" zone on South Granite Street was considered and it was noted there will be an ordinance later on the agenda. A recommendation to provide crosswalks at the intersections of Laurel & High Streets for safety of Briscoe School children was discussed and Reid described the intersection as a busy one several times a day. Laws moved to approve painting of cross- walks as recommended; Reid seconded the motion which passed without opposition on voice vote. The proposal that Wightman Street be widened to three lanes including right-turn lane was discussed and Almquist said if Council agreed on the proposal that it could be included in the 85-86 Budget or included in the Capital Improvement Plan. The Mayor said that the proposal had been discussed at a meet- ing with the State Highway representatives and noted that traffic will be increased in the area with the new Schneider Museum. Laws suggested waiting to have the project integrated with the other plans in the area. Smith asked. that another letter be sent the Highway Division asking that they check their equipment saying that the signs is too slow. Alsing said there are State standards the City has no control over. Laws moved to defer to Capital Improvements; Acklin ............. continued 6/5/84 P. 3 Regular Meeting Ashland City Council 6/5/~4 P. ~ TRAFFIC SAFETY REC. Wightman Street seconded the motion. Smith asked that Alsing check with the State Highway Division and report back relative to function of signal. On voice vote the motion passed unanimously. COMMIINITY CENTER REVENUES & INCREASE OF PERSONNEL A letter from Director of Planning Fregonese and Jane Davis was read proposing that the Community Center at 59 Winburn Way be managed by Housing Rehab by adding a half-time clerk to coordinate the use and care of the building with the cost of the personnel being picked up by increased revenues. A budget request in the amount $1,108 was included in the proposal for brochures, salary for one more and retro- active utility costs. Laws moved to approve; Reid seconded the motion which passed unanimously on voice vote. NEPENTHE FARMS REQUEST Street Name gh_~ga A letter from Arthur Warren Jones was read requesting permission to name a street presently unnamed and extending partially into the City limits was read indicating a desire to name the road after the name of Nepenthe Farms. Laws moved to approve request contingent on like approval by the County; Howard seconded the motion. On voice vote the motion passed unanimously. SALE OF BANCROFT BONDS A memorandum from Director of Finance Nelson was read recommending the sale of Bancroft bonds for local improvement districts (Kensing- ton & Industrial Park) rather than purchasing them from the Cemetery Trust or other fund. Nelson reviewed the proposal and Laws moved that permission be granted; Smith seconded the motion. Dale noted his employment with Paine/Webber who may be bidding on the bonds and asked that should it be considered a conflict of interest he would go on record for disclosure purposes. On voice vote the motion passed unanimously. FENCE ON CITY RIGHT OF WAY REQUEST - Prim Street for A letter was read from Mr. L. Glinkman requesting permission to erect a cyclone fence on City right-of-way behind the curb on the east side of Prim Street beginning at the intersection of Prim & Wimer Streets. City Administrator Almquist noted that a similar request from Mrs. Eden had been denied. Giinkman reviewed his request giving reasons for the permanent cyclone fence including weed control,safety/ children on bicycles, vehicular etc. and said his long range plan is to fill in with dirt for parking. Glinkman said he has had com- plaints about his present fence. Smith said she doesn't think that the fence is either aesthetic or a safety factor and that she has had calls from neighbors complaining about the fence. On question as to why he wants the fence, Glinkman said he plans to plant a hedge against it which will shortly concesl the fence. Dale noted that street trees are permitted on City rights-of-ways but not hedges. Howard moved to deny and asked that the present fence on the City right-of-way be removed within ninety days; Acklin seconded the motion which passed unanimously on voice vote. TRANSPORTATION X~P ADOPTION Planning Director Fregonese reviewed the Transportation Plan Map saying there have not been any significant changes with the exception ............. continued 6/5/84 P. 4 Regular Meeting Ashland City Council 6/5/84 P. 5 TRANSPORTATION MAP cont. PUBLIC FORUM TAX LEVY ORDINAiqCE FOR FY 1984-85 RESOLUTION MAKING APPROP. & ADOPTING BUDGET of adding a new category of sub-collectors. Fregonese said the Plan needs to be adopted by Council. Laws said there should be a public hearing. Fregonese said the trails and Greenway are included on the map. Laws and Smith agreed that work should be done on the trails saying ideally they should create a network across town. Smith noted the beauty of the Todd-Oredson trail and the trail development could be started or at least looked into at this time. Fregonese said that they have trails along the new waterline etc. but all of that land is undeveloped. Laws suggested that people be appraised of the plans so they know what is afoot when they purchase land in an effort to avoid problems. A public hearing was set for the regular meeting of June 19. John Chmelir asked why he wasn't made aware of the fence request since his lot is adjacent. Laws said there is an agenda published in the newspaper for this purpose and that to notify everyone of each request runs into a large amount of money. (The request was listed under Miscellaneous Business in the published agenda). Jake Denlinger asked for reassurances of support after his easement is cleared for cutting of Granite Street for his services is allowed. Mayor Medaris noted that Council had already ruled that no action would be taken on the request until litigation is settled. Laws '~ suggested to Denlinger that he settle his dispute with the neighbors and after the legal action is resolved he would vote in favor of the request. Smith said he couldn't commit herself because there are other problems. Acklin said between the litigation and other problems she couldn't say what she will do in the future. Dale said he didn't know and Reid said by the time the ligigation is solved there may be another access available. Mr. Glinkman asked why his request was denied and Laws s~ id it was because of the right-of-way policy and complaints by neighbors on type of fencing. Glintman comanended Council and City employees for their continued cooperation. · First reading was given an ordinance levying property taxes for FY 1984-85 and Smith moved to second reading; Dale seconded the motion which passed unanimously on roll call vote. Almquist noted the changes made in Parks & Recreation Materials & Services from $165,377 to $160,377 and a grand total correction in Materials & Services from $8,510,984 to $8,505.984. Almquist noted that Parks & Recreation Total Requirements should be corrected to read $896,748 rather than $901,748 and the grand total for Total Requirements to read $29,218,881 rather than $29,223,881. The Resolution was read and Laws moved to adopt; Acklin seconded the mot- ion which passed unanimously on roll call vote. ......... continued 6/5/84 P. 5 ORDINANCES, RESOLUTIONS & CONTRACTS cent. Granite Street A Resolution establishing "No Parking" zone on Southerly end of Granite Street was read and Dale moved for adoption; Smith seconded the motion which passed unanimously on roll call vote. Canvass of Votes A Resolution canvassing ballots of May Election was read and Dale moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. A Proclamation of canvass of votes of May election was read for Council information. AGREEMENT - DUANE SMITH John Chmelir noted that he had just picked up the contract and had not enough time to really study it but that it contains things he cannot agree with. Alsing said he felt the agreement is what Council had asked for. Chmelir said the contract calls for Smith to pay for improvements and asked what would happen if Smith sells the property. Chmelir said that technically the street is already opened up as one property owner has been using it and he can't under- stand why they would be asked to pay for improving what someone else is already using. Reid said that when adjacent property owners are being asked to pay for improvements they are notified for input and maybe we should be looking at City street standards since the City requires pavement when property is divided. Council agreed that the problems are too numerous to handle and Smith added that there should be input from the public. Laws said Council was told by memo t~t Duane Smith was delinquent in assessment payments and asked Chmelir to bring this to Smith's attention. Council asked that staff work with Chmelir on the agreement and reschedule. RVCOG LIAISON - Mayor Medaris noted that Councilman Don Laws had resigned as Liaison to the Rogue Valley Council of Governments because of a possible con- flict of interest and accepted his resignation with regrets thanking him for his efforts over the years. Mayor asked that Acklin be appointed to serve in this capacity. Acklin accepted. HOWARD RESIGNATION Councilman Lee Howard's resignation was submitted effective at the end of the meeting. Mayor Medaris commended Howard for his service over the past three years and said he would be seeking him out for assistance in the future. PRESS CONFERENCE None. ADJOURbDIENT The meeting adjourned at 10:35 P.M. Nan E. Franklin · L. Gordon Medaris Cit7 Recorder Mayor 6/5/84 P. 6