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HomeMy WebLinkAbout1984-0619 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL June ].9, 1984 ROLL CALL APPROVAL OF MINUTES TRANSPORTATION PLAN MAP APPROVAL JACKSON COUNTY EXPO FOREST SERVICE REPORT ON FIRE SUPPRESSION Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date id the Civic Center Council Chambers. Present were Reid, Acklin, Smith, Dale and La~s. Ackl~n moved to approve the minutes of the regular meeting of June 5, 1984; Smith seconded the motion which passed unanimously on voice vote Planning Director Fregonese reviex~ed the proposed Transportation Plan Map as required to zmplement the Comprehensive Plan and outlined the deliniation of Arterial, Collector, Sub-collector streets, Required Street Dedication, Proposed Trail and Greenway. Fregonese reviewed the traffic designs and said the arterial from Clay Street to Park will avoid the need to use Siskiyon and will provide inter-neighborhoc routes. Smith noted her interest in seeing the trail extend to Todd- Oredson open space area and Fregonese said he would investigate the possibility within the next two years. Smith asked if the TID line might be used for a trail and Fregonese said it isn't an easement but a service road and tbat we will have to have new development to get more easements for the trail system. The public hearing was opened and there were no comments from the audience. The public hearing was closed and Reid asked Fregonese if Council would continuc~ to get updates. Fregonese said that every two years there will be minor updating and every five years major. Fregonese said tile changes will go through tbe whole CPAC procedure. On Reid's question as to whether it is anticipated to use front yards in order to widen streets, Fregonese said the City can use condemnation but it is reluc~ ant to do so except for slope easements etc. Reid asked Fregonese if we will need to condemn property for Terrace Street and he said we would probably get along vith the right of way we have. Alsing noted that there have been inquires regarding Terrace but at this time there needs to be a design before plans will be known. Almquist gave first reading of the ordinance adopting the Transportation Plan Map and Acklin seconded the motion which passed unanimously on roll calI vote. Michael Treacy cordially invited Mayor, City Council and citizens of Ashland to attend this year's Jackson County Fair and outlined some of the highlights of this yearns festivities. Michael A. daLuz, Operations Assistant of the Ashland Ranger Djstric~ reviewed fire suppression plans for Rogue River National Forest and specifically the Ashland watershed. daLuz noted that plans call fcr restricting a fire to ]0 acres and have it under control by the ne~t day. daLuz said the new policy provides for confinement, contain~e~t and control with the key to tLe new policy being for verification cf fire's behavior with paramount concern being the resource ~mpact. daLuz invited Council to join Ehe Forest Service in a field tr~p to share objectives. 6/19/$4 P. PERFORMING ARTS CENTRE RVCOG APPOINTMENT CITY RECORDERrS SALARY Seth Ulman reviewed his proposal as submitted to Council for an Ash- land Community Centre for the Ferforming Artm and noted he has receiv- ed letters from the Arts Council which endorses the concept; from President Nat Sicuro of Southern Oregon State College who expressed a warm interest and appointed Dr. Miller to look into possible available space and said he has an appointment to speak with OSFA officials Bill Patton and Paul Nicholson and that he has already spoken with Jerry Turner, Director at the Shakespearean Festival. Ulman said he found Asst. Sup~ William Moore open and interested because of Mountain Theatre and Ashland High School facilities. Ulman asked that the City act as Administrator of the nerve center to coordinate schedules and spaces available. Acklin said she has met with Mr. Ulman and had reservations on the availability of free space since there are usually costs to any facility and added that the fact that Dr. Sicuro has appointed someone to research the matter would make a committee poss- ible to discuss the matter. Smith noted she has long been a supporter of the Arts in this community but she is not so sure it is in the people's interest of the City to serve a special group. Smith said she would support having one of the Councilmembers and staff member to discuss alternatives and would like to see the public able to use the space at the High School but she is not sure it would be available at no cost. Ulman explained that the facilities are already supported by funding and there should be no need for additional costs. Reid supported the concept but felt there are problems with a staff person scheduling and suggested looking at the proposal during the Budget process. Laws suggested the Arts Council involve itself with the scheduling, Ulman said he felt the Arts Council would be reluct- ant to do that particular job. Laws said the Arts Council has been asked to come back to the Budget Committee and it seems to be a good idea that this is where you would start. Acktin agreed but said the Budget meetings are a long way off and in the interim the people with the space might be meeting and if a Councilmember could participate on behalf of the City the proposal could be moving along. Laws noted that there are costs wherever one might go a~ this point and added he feels the concept is a creative approach and an intriguing idea. Ulman said he had talked to Jane Davis at 59 Winburn Way and she suggested one of her part-time employees might do the scheduling by being placed on fulltime. Laws suggested that Ulman meet with all of the agencies and be in a position to submit alternative proposals as a result and someone from the City could be at the meeting. Laws added that a proposal for additional City personnel hours would have to go before the Budget Conmittee. Mayor Medaris asked Councilmembers Acklin and Smith to work with Ulman and the committee. Smith noted concern that an employee with other responsibilities might not be a good candidate for extending work load as suggested. Mayor Medaris asked Council approval of Councilwoman Acklin as liaison to Rogue Valley Council of Government and Smith so moved; Reid seconded the motion which passed unanimously on voice vote, City Attorney Salter reviewed his memo submitted to clarify the matter of the City Recorder's salary as it relatee to conditions set forth in the City Charter. Salter safd that the Recorder may be paid extra 6/19/84 P. 2 Regular Meeting Ashland City Eouncl± O/l~/o~ ~'. ~ CITY RECORDER'S SALARY WIMER STREET AGREEMENT COMMUNITY CENTER 59 Winburn Way compensation where extra work ls required. ~aws'~aid=s~nce~the Work required in the function of the Treasurer increased as well as duties of City Recorder, that this should be considered to jusnify more compensation and asked that Almquist and Weldon decide how to delineate amounts for each of the two functions. Laws said he would like to have it drawn up so it would start next month and that speci- fic proposal be brought back to next meeting. City Administrator Almquist reviewed the revised agreement with Duane Smith relative to the opening of Wimer Street for development of three parcels - two outside the City and one in the City limits. Almquist said the agreement calls for street construction according to specifications attached to the agreement; that Smith sign for futu assessment district to improve Wimer Street when ten units have been developed or ten years have elapsed, whichever comes first. Almquist added that Smith would be asked to sign in favor of improvements on Pape Street. Dr. Earl Lawson, 520 Thornton Way spoke on behalf of hi wife and Jim Greathouse and noted that property owners in area are concerned about how Pape Street is going to be developed noting that development of Wimer Street is spelled out in the agreement. Lawson asked how far the street will go and what type of road it will be. Lawson said he realizes the road is not in the City. Lawson went on record asking that Pape Street be paved and said that you would need a four-wheel drive to get up and down that street. Ron Bolstad, 481 Thornton said he has property adjacent to tax lot 1800 which is located in the City limits and the other two property owners residing adjacent to the tax lot were not able to attend the meeting so he is speaking for them also. Bolstad said the agreemen~ does not specify how Smith will develop tax lot 800 other than the eventual improvement of Pape Street and the City is allowing access. Bolstad urged that Smith be asked by Council to describe his plans to develop lot as required by adjacent Franeva Heights relative to square footage, height, underground utilities etc. and how Pape is planned to be developed. Acklin said she understands neighborhood concerns but that there are zoning laws to govern development. Reid asked Almquist if annexation would be necessary if 10 homes were developed and the City Administrator said it would be necessary. Almquist suggested deferring further discussion/action until Smith or Chmelir could be present. Planning Director Fregonese reviewed the revised schedule and budget for administration of the Women's Civic Center building on Winburn Way. Fregonese said in July useage of the building will be decided upon and he will report back to Council at that time and will be refurbishing the building on the exterior as the weather permits. Fregonese said the interior will be redone later. Fregonese said that Parks & Recreation was agreeable to relinquish administration of the building. Parks Director Mickelson urged that those organiza- tions which have been allowed free use of the building continue in that status. Laws said we couldn't "Grandfather" the privilege. Mickelson asked that they be considered when the fee schedules are se 6/19/84 p. Ashland City Council 6/1~/84 BUILDING DIVISION PERSONNEL FOSITION #t REPLACEMENT CRITERIA SATURDAY MARKET DRIVE UP WINDOW PUBLIC HRG. Planning Director Fregonese reviewed his memo requesting an additional half-time person to keep up with the s~nmer construction season and Reid moved to grant request; Laws seconded the motion which passed unanimously on voice vote. Laws suggested that policy set forth for replacement of Position #1 vacated by resignation of Lee Howard be open to anyone applying who is NOT planning to run for a Council seat in the November election. Almquist noted that he bad placed an advertisement in the Daily Tidings inviting resumes with appointment to be made' at the July 3 Council meeting. Reid asked how many applicationshad been received and Franklin said two are on file. Smith said she can understand Laws' point but that we are looking at at least6 months of the work year and she does not feel that we would be favoring one person more than another. Reid agreed and said that the person appointed should feel free to decide to run and would give the voters a chance to look at the person's record. Mayor Medaris said the person's visibility would be a clear advantage in the position. Acklin said she would like to leave the decision with the voters. Dale suggested that an appointee may decide not to run after serving six months on Council. Laws reiterated his feelings that candidates for office should be precluded based on his Political Science experience and said that in the Federal government it has been proven that incumbants win elect- ions. Laws said that the appointee could be asked to resign to allow the person elected to take over for the balance of the year. Smith suggested interviews for people applying. Council agreed that if less than four people apply, a meeting could be set for 7:00 P.M. before the regular meeting of July 3rd and in the event there are more than fonr applicants a future date could be set for interviews. Councilwoman Acklin reviewed her report as Chair of th~ Saturday Mar- ket & Street Vending Conmittee. Acklin said that several sites were considered and on question of Dale on how the committee feels about Guanajuato Way, Acklin said there are concerned with the shape of the area and must keep in mind emergency access. Acklin said the parking area next to the Creek View Cafe was considezed and she understood it was under the jurisdiction of the Parks Department~so will meet with them. It was pointed out that it isn't Park property but it might be a good idea to check with P & R because of the proximity of the site. Smith said information brought to the committee on Portlandis market and that of Eugene have helped shape the efforts of the Committee. Mickelson said that two years ago the Parks Commission considered Guanajuato for a Saturday Market site and the Chamber was going to coordinate it but nothing came of it. Leonard Friedman said that he had planned the Saturday Market in question and at that time the Parks Commission wasn't receptive to the idea. Mayor Medaris thanked Acklin and the Committee for the good job. from P.C. A Drive Up Use Ordinance was submitted to Council/for approval and setting of public hearing and Acklin moved to set July 3, 1984 at 7:30 P.M. for hearing; Smith seconded the motion. Dale said the pro- posed ordinance still doesn't address some of his concerns and asked .......... continued 6/1~/84 P.~ =~cgular Meeting __ ashland.___Ci~ Council 6/1~/84 P.5 DRIVE UP WINDOW P.H. toll t o PUBLIC FORUM ORDIN~NCES, RESOLUTIONS AND CONTRACTS Property Tax Levy Transportation Plan Map Adoption Resolution attesting to provision of City services B.P.A. Contract Transfer of Funds Other business: Perozzi Fountain that a #8 be considered which would provide for a limited number of drive-up windows based on population ratio criteria. Elliott Reinerr (Chamber of Coannerce) noted there are still reservations in the public's attitude on the drive-up windows and secondly suggested that another date be considered for the public hearing because of the 4th of July plans in the City. Reid moved to reconsider motion and set July 17th as date of public hearing at 7:30 P.M. and that amendment recommended by Dale be added. Smith seconded the motion which passed unanimously on voice vote. Lynn Giddings and Carmel Guest asked that consideration be given approval on liquor license application (new owners) on the Main Street Pub based on recommendation expected by Police Department. Guest said that should the recommendation be negative, they will abide ~hat disapproval. Smith moved to place the item on tbe agenda; g~i~conde~ the motion which passed unanimously on voice vote. Smith moved to approve pending approval by Police Department; Acklin seconded the motion which passed unanimously on voice vote° Second reading by title only was given an ordinance levying property taxes for FY1984-85 and Laws moved to adopt; Acklin seconded the motion which passed unanimously on voice vote. Adopted after public hearing earlier in the meeting. A resolution w~s read attesting that the City of Ashland provides certain services was read and Acklin moved to adopt; Smith seconded the motion ~ich passed unanimously on roll call vote. A resolution was read approving amendatory agreements to Weatherization contract with Bonneville Power Administration and Smith moved for adopt- ion; Acklin seconded the motion which passed unanimously on roll call vote. A resolution transferring appropriations within funds was read and and Laws moved for adoption; Dale seconded the motion. Reid asked the City Administrator if there are arbitration charges come with each grievance and Almquist noted this is true and that the fee is divided between the City and the grieving union. On roll call vote the motion passed unanimously. Mayor Medaris appointed a committee for restoration/funding of the Pcrozzi Fountain made up of the followingrcitizens - James Ragland, Chairman; Robbie Collins, Terry Grant, Sharon Marlet and John Fregonese. Reid moved for approval of fund raising committee for the Perozzi Fount- ain; Laws seconded the motion which passed unanimously on roll call vote. 6/I~/84 P. 5 iegular Mc~ing Ashland City Council 6/1~/84 P._ ~ __ Publication of Meet- ings/hearings Councilwoman Smith expressed concern that last week's Planning Commiss- was not publicized in the newspaper and she had heard from people who missed the opportunity to speak to issues. Council discussed the poss- ibility of publishing an agenda as is done for Council meetings but agreed that timing would make it impractical. Reid felt money would be well spent. Laws said if we publish too many things in the paper, the people will stop reading all of them. Smith said she'd rather publish too many than not enough. Notification by utility billing newsletter was discussed but it was decided the four cycle billing procedure would not get the information out in a timely manner. Smith said she would work with staff and Fregonese and report back. Judge Protem Appt. Mayor Medaris appointed Tom Loyd to act as Judge Protem of the City on June 23 to perform wedding rites and Laws moved to place on agenda; Acklin seconded the motion which passed unanimously on voice vote. Laws moved to approve appointment; Smith seconded the motion which passed unanimously on roll call vote. Study Session - Goals A study session was set for July 24, 1984 at 7:30 P.M. to consider Goal II. Tidings Reporter Sandy Johnstone was welcomed as City reporter for the Daily Tidings. Press Conference Reporter LaBounty asked for clarification on meeting to appoint candidates for Council Position I and was told that should there be less than four candidates there will be a meeting preceding the regular meeting (7:00 p.m.) on July 3rd, and if there should be more than that number another time will be set. ADJOURNMENT The meeting adjourned at 9:50 P.M. Nan E. ~ranklin ~ L. 'Gordon Medars~~~ City Recorder Mayor 6/1~/84 p. 6