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Home My WebLink About1983-0104 REG MINPLEDGE OF ALLEGI/dqCE & INVOCATION SWEARINC~ IN APPROVAL OF MINUTES STATE OF THE CITY ADDRESS M~YOR ' S /~PPOINI~ENTS COUNCIL CHAID~N ELECTION CITIZENS BUDGET CO~IITTEE COMMUNICATIONS, PETITIONS & REMONST_t~'~!CES Oak Knoll Golf Course Fees National Register Swedenburg House/Lithia Park MINUTES OF I!iE REGIH~AR MEETING ASHLanD CITY COUNCIL January 4, 1983 Having led the Pledge of Allegiance, Mayor Medaris called the meeting to order at 7:30 P.M. on the above date and asked that Rev. B. J. Holland recite the invocation for the first meeting of the year 1983. The Oath of Office was conducted by the Mayor for Councilmembers Reid, Smith and Acklin of City Council and Gary Nelson and Jean Crawford of the Parks Commission. Dale moved to approve minutes of the regular meeting of December 21, 1982 and Reid seconded the motion which passed unanimously on VOice Vote. The "State of the City" address was given by Mayor Medaris ~ich is on file. ~yor Medarig made appointments and reappointments to various commissions, committees amd boards which were read for the benefit of the audieDce snd made-part of the f~le. Laws moved to approve reconmendations as submitted, Dale seconded the motion which passed unanimously on voice vote. Dale nominated Councilman Laws to act as Council Chairman; Smith seconded the motion which passed unanimously on voice vote. Ackiin moved to nominate Richard Schultz to the Budget Committee; Howard moved to nominate John Chmelir. Laws moved nominations be closed and that unanimous ballot be cast; Howard seconded the motion which passed unanimously on voice vote. A request by Oak Knoll Golf Course for approval of new fee schedule was considered and Laws moved to approve request for fee increase; Howard seconded the motion. The Mayor commented on the condition of the golf course saying it is maintained better than most courses. On voice vote the motion passed unanimously. Golf Course Committee Chairman Howard reviewed the request to transfer stock from Irv Toney of Medford and Ruth Stites of Seattle and moved to grant request; Acklin seconded the motion which passed unanimously on voice vote. Buddy Sullivan representing Oak Knoll reviewed plans for certain alterations with proceeds of increased fees as called for in the lease. Official notification was received from the State Historic Pres- ervation office that Lithia Park and the Chappel-Swedeaburg House have been named to the National Register of Historic Places. For information only, no action necessary. 1/4/83 P. 1 !ci~_ular ~c_et~g Ashlane C_,ty Councll i/4/,'j3 ]". 2 Histgric Preservation Grant-in-Aid RIST ANNEXATION PUBLIC FORtIM ORDINANCES, RESOLUTIONS & CONTRACTS Annexation Payment Sched. Riot Annexation Withdrawal from JCFD #5 Rezoning (Riot Annex) Tree Tri~ing Ordinance The City Administrator read a letter from the State Historic Pres- ervation Office noting that allocation of Grant-in-Aid funds had been approved subject to federal funding and entering into a con- tract. Almquist said letter is for Council information and that no action is necessary. Background on proposed Riot Annexation of property at the North- east corner of Tolman Creek Road and ltighway 66 was s~mitted along with minutes, findings and staff report. Laws moved to approve annexation and adopt findings of fact; Reid seconded the motion. Acklin said she would like to discuss in the future the islands of City resulting from various annexations etc. Fregcnese said tbe islands were a result of two property owners who did not want annexation due to the cost. Smith wondered if the properties in question could be annexed and a pay schedule worked ont. On voice vote the motion tO approve annexation passed unanimously. Ed Chapman asked to see the Municipal Code as it relates to water sold outside the City. City Attorney Salter gave him information. There were no other comments from the ahdience. Second reading by title only was given an Ordinance amending annexs- tion fee payment schedule and Laws moved to adopt; Howard seconded the motion passed unanimously on voice vote. First reading was given an Ordinance annexing property to the City of Ashland and Aeklin moved to second reading. Dale seconded the motion which passed unanimously on roll call vote. First reading was given an Ordinance withdrawing annexed property from Jackson County Fire District No. 5 and Laws moved to second reading; Smith seconded the motion which passed unanimously on roll call vote. First reading of an Ordinance. rezoning recently annexed property from County RR-5 to City C-1 and Laws moved to second reading; Howard seconded the motion which passed unanimously on roll call vote. First reading was given an Ordinance relative to tree-trimming on private property. Discussion followed relative to the cost for trimming and it was pointed out that there is no cost to the prop- erty owner if permission is given City to do the work. Almquist explained that the property owner would be liable for damages to other property should they refuse to allow tri~ning where it is deemed necessary for safety. Acting Director of Electric Utilities explained that when the park-row is trinened people are not notified but when the trees ate on private property they are notified. Williams explained that where the service is located is trin~ed without notification. Dale urged that the Electric Division use discretion and discuss the trin~ning plans with property owners for their input because of past criticism over indiscriminate trimming. · '.~ontinued 1/4/83 p, 2 Jjeg_j~l_a_r ?]eet~ng Ashland C:[t~i Co,~ncil i/4/,':2 ]?. 3 'Tree-Trimming cont. 4-Hour Parking Areas TofA Contract Services Agreements COUNCIL LIAISON REPORTS Golf Course Parking Spaces Director of Elec Utilities Rist Annexation Discussion Goals Session ADJOURNMENT Nan E. Franklin City Recorder Laws asked that process be reviewed and reported back. Howard moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote. A Resolution relative to four-hour parking areas was read add Acklin moved to adopt; Laws seconded the motion which passed unanimously on roll call vote. A Resolution transferring appropriations within funds was read and Laws moved to adopt; Howard seconded the motion which passed unanimously on roll call vote. Contract Services Agreements for retirees B. J. Krug and Edward Fallon were submitted and Laws moved to authorize City Administra- ter Almquist to sign doc~nents; Smith seconded the motion which passed unanimously on roll call vote. Mayor Medaris submitted names of liaison to committees. Councilman Howard reviewed memo relative to the parking problems and proposed land exchange between Oak Knoll Golf Course and Lininger. Howard explained that vehicles overflow onto the Linia- ger property from the golf course and a land exchange is being worked out with an appraisal having been called for. Howard said the cost of the appraisal will be $800 and that cost would be split between the City and Lininger. Howard moved that $400.00 be obtained from Operating Contingency for appraisal; Laws sec~aded and the motion passed nnanimously on voice vote. A1 Williams was appointed as Acting Director of Electric Utilities until such time as the vacancy left by retiring Bernie Krug is filled and Acklin moved to approve; Smith seconded the motion which passed unanimously on voice vote. John Chmelir asked what the status of the payment for annexation was since the annexation fee ordinance was read and Almquist expla- ined that it would be due before seconded reading. Discussion ensued relative to the circumstances surrounding "hardship" status and it was determined that each request would be judged by Council on it's own merit. Almquist explained that the situation with the Industrial Development Corporation is an isolated case because of the need to develop the industrial park and that the Corporation has no finances and is made up of volunteers from the City. Laws said there is no criteria for "hardship" but must be reckoned with at time of request for such consideration. Willstatter asked if the applicant can ask for such a provision before the second read- ing and was told there was never a "hardship" question with the annexation since it is a commercial ~nvestment and would have been noted otherwise at onset of annexation application. City Administrator Almquist noted that the Goals Session would be at Ashland ttills Inn at 2:00 P.M, Friday. Meeting adjourned at 9:00 P.M. L. Gordon Medaris Mayor 1/4/83 p. 3