Loading...
HomeMy WebLinkAbout1983-0208 ADJOURNEDMINUTES OFTHE ADJOURNED MEETING ASHLAND CITY COUNCIL February 8, 1983 ROLL CALL APPOINTMENT OF ACTING CITY RECORDER BID AWARD FOR UTILITY SERVICE CENTER Mayor Medaris called the meeting to order at 7:35 P.M. on the above date in the Parks & Recreation Building, 59 Winburn Way. On roll call all members of the Council were present. Also present were Joshka Gar- fus from Eger Construction Company and Robert Mayers of Adroit Construction Company. In the absence of City Recorder Franklin, the Mayor appointed City Administrator Brian L. Almquist as Acting City Recorder. It was moved by Laws and seconded by Smith, that the acting appointment be confirmed, which passed on unanimous voice vote. City Administrator Almquist distributed a report dated February 2, 1983 relative to the history of the development of the Utility Service Center project, including the process used to select the project architect. He then reviewed the bid results and rationale behind calling for a base bid and ten bid add alternatives, stating that this was done to allow the Council to cut back the project to available funds in the event the total bid, including all ten alternatives, was in excess of the amount available. ~ The Administrator then outlined the process used to prioritize the ten alternatives noting 4 department heads (Alsing, Williams, Barnts and Jackson) individually ranked the ten alternatives, and a composite summa.tion of the 4 rankings was used to determine the final order, and that this was done without knowledge of the actual bids, He further noted that this ranking was then subjected to a review by the 12 staff members who comprised the design development committee, which concurred in the ranking without modification, and who also did not have knowledg~ of the actual bids. The Administrator then reviewed the bids of the two low bidders stating that he was pleased that both were Ashland firms and both were quali- fied and that Eger had been selected for the City Hall Remodel, and Adroit for the Hospital expansion. He then noted that it was his recom-- mendation that alternatives 1, 9 and 10 not be included in the bid award for reasons stated in his February 3, 1983 report. He stated that based on the ranking and the deletion of these alternatives, Adroit Construction Company of Ashland is the apparent l~wbidder, and had proposed a 180 day completion as compared with a 280 days for the second low bidder, Eger Construction Company of Ashland. The Administrator then reviewed the financial plan contained in his February 3 memo, noting that it was necessary to cut the project back by the three alternatives in order to come within the total amount of available resources and that these 3 items could easily be completed by City crews for less money. On question by Councilman Dale, ~jJaquist and P~oject Architect Gary Afseth responded that if the Council were to rearrange staff priorities or to change the cutoff for the staff priorities, the bid award could ...... continued 2/8/83 Adjourned_Meeting Ashland City Council 2/8/83 P. 2 BID AWARD continued APPOINTMENT TO RECREATION STUDY COMMITTEE ADJOURNMENT ria. n L. oAlmquist y Rec change to either of the two lowest bidders since Eger was higher on six alternatives totalling nearly $20,000 whereas Adroit was higher on four alternatives totalling $9,330. On question by Councilwoman Smith, Almquist explained the rationale behind using equipment department capital outlay resources to fund alternatives 5 and 7, the fueling islandsand lube stations. There being no questions or comments from the audience, or further questions from the Council, it was moved by Howard and seconded by Smith that the bid be awarded to the low bidder, Adroit Construction Company of Ashland in the amount of $633,407 consisting of the base bid plus alternatives 2-8 inclusive, and that the Mayor and Acting City Recorder Almquist be authorized to execute the contract on behalf of the City of Ashland. On voice vote the motion carried unanimously. Mayor Medaris requested confirmation of the appointment of Kay Stein, Senior Program Director, to the Ad Hoc Committee studying the expans- ion of the Recreation Program and use of facilities. It was moved by Acklin, seconded by Reid that the appointment be confirmed. .On voice vote, carried unanimously. The meeting was adjourned at 8:10 P.M. to a study session on Communica- tions, which immediately followed. · ~~~ ~ or on Medaris Mayor ih