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HomeMy WebLinkAbout1983-0215 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL February 15, 1983 ROLL CALL & PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES PUBLIC HEARING Industrial Park Annexation Having led the Pledge of Allegiance, Mayor Medaris called the meeting to order at 7:30 P.M., on the above date. Howard, Acklin, Reid, Dale, Howard and Smith were present. Acklin moved to approve minutes of the regular meeting of February 1, and adjourned meeting of February 8, 1983; Reid seconded the motion which passed unanimously on voice vote. The City Administrator reviewed the annexation proposal and noted that an easement was reserved at the North boundary and approved at the February 11 Planning Commission meeting. Almquist asked that Planning Director Fregonese present details on the proposal most of which were outlined in the Staff Report dated 2/9/83 and Findings of Fact. Almquist asked that the Staff Report, Findings of Fact and Map be made part of the record. Fregonese described the physical features of the tract saying that the easy access to I-5, open space, and natural topography all lend to the use- fulness and aesthetics of the location. Fregonese added that annexation fees must be negotiated with property owners and a contract will be available at the next meeting. Fregonese added four conditions including:9) that an additional right-of-way Be obtained at the northernmost tip of Parcel #i, to provide for the future extension of Washington St. to Tolman Creek Road, 10) Pro- vision of a 20' landscaped setback adjacent to all streets, 11) Sign in favor of a future Traffic Signal Assessment District for the Clover Lane/Hwy 66 intersection, 12) creeks shall be main- tained as open space and so designated on the final plat. Discussion ensued relative to traffic pattern to Tolman Creek Road on question of plans for same by Dale and Fregonese noted that Tolman Creek Road will be the first intersection to be signalized for East/West traffic. Smith asked if there would be bike paths in the new development and Fregonese said there would be bike racks but at this time no paths are planned for the interior of the industrial park. Hal Hazelr~gg spoke in favor of the proposal on behalf of Econo- mic Development Chairman Ben Tyran and offered to field any questions the Council or the audience may have. Bob Rasmussen, also spoke relative to the whole-hearted support of the Economic Development Committee of the project. Dale asked for open space plans for the area and was told by Fregonese that the creek area will be reserved for same to encourage use by employees for lunch etc. and noted there are trees on the site already. Freg- onese described the break in the slope and the fact that the creek area counts as part of the overall landscaping criteria. Howard said the site plan review would clarify the overall plan. 2/15/83 P. 1 Inudstrial Park Annex. cont. Youth Task Force Elliott Reinerr, Director of C of C, expressed support for th~ development and commended EDC for their efforts. Reinerr said this is possibly the most ideal location in the County for its use. The property owner adjacent to the industrial park spoke from the audience and said he has held property there for 15 yrs and wondered why no use has been found for his property which has been available. Fregonese said it is on record at the Plan- ing Department and information is available to anyone who asks. Ordinances will be read later in agenda. Ellen Williams, representing the Youth Task Force asked for support of a Teen Center. Chris Rowley said there is a need for a meeting place for Junior & Senior High School students saying that to go to the game arcades gets boring and they would like a place of their own. Rowley said the group has the support of the community and would like support of Council. Leonard Platko said the young people need a place to meet, play pool etc. or just relax and said the "Rent-a-Kid" program cout~ be administered out of the center. Platko said they would need a building to get a good start. Chris Elkjer asked for the knowledge that Council is behind the effort and said they plan to have fund raisers like car washes, dances etc. and will join with the 4th of July Committee for fund raisers. Elkjet said the Soroptomists have offered them use of their building. Julte Platke said lots of plans are being made for the center including recreation, counselling etc. and asked for support. Mary Jane Voss reported on a survey made last year saying that 79% of Jr. and 84% of Senior High indicated they would be interested in having a place of their own. Voss said that 35 students attend regular meetings of the Youth Task Force and are committed to seeing this effort become a reality. Voss said she appreciates the energy the students have put into the plan for a teen center. H. W. "Mac" McCarley said he has worked with Youth for 28 years and said this is the most positive attitude in teens he has dealt with and expressed confidence they will attain their ambitions. Mayor Medaris said the new RecreatiOn Committee will be address- ing the needs of the Youth Task Force and wished them the ~ery best. Councilwoman Reid urged Council to look into a block grant ~rc- gram so the group would be under the umbrella of Council for t~e use of a building or space at this time. Reid connnended the group for its efforts and agreed with the needs expressed by the Youth. 2115/83 P. 2 _Regular Meeting Ashland City Co~cil zll>l~ ~'. RVCOG WATER QUALITY WORK PLAN Explorer Post 112 Project Painting Street numbers Winburn Way Closure for 4th of July Celebration Planning Commission Resigna- tion, Christian Apenes Eric Dittmer reviewed the material covered in his report on the Jackson County Water Quality Work Plan and showed slides of the field operations where testing, monitoring and investigation of source of fecal coliform has been found in the water of varions creeks in Jackson County. Dittmer said the initial problem of water pollution results from agricultural use and said that meetings with farmers and orchardists have been enthus iastically artended and that educational tools are being used to cut down the incidence of fecal coliform pollution. Slides were shown of ponds and their use in correcting problems. Dittner said the water quality has improved appreciably in Bear Creek. Dale asked about spraying blackberries along the rail- road tracks and the danger of poisons leaching into the creeks and Dittmer said there was no evidence of exotic chemicals which he could test in Bear Creek. On question as to the health of Ashland Creek, Dittmer said that Ashland Creek during this last winter has no coliform problem at all and said that DEQ is also monitoring the creek above the treatment plant. Dittmer said he has been monitoring the Ashland Creek above Lithie Park and has found no problem there. Councilwoman Smith said that Dittme has worked closely with the Parks Department through the 208 Program and has always been impressed with the work. Laws agreed that a lot has been done and that Council should be pre- pared to come up with a little money to finance cost of water quality monitoring and reminded Council that the treatment plant and flushing of the reservoir periodically conmits Ashland to its share of responsibility for water quality in Bear Creek. Dittmer was commended on his presentation. No action necessary. Chief Lively reviewed Explorer Scout plans for painting numbmars on all paved streets in Ashland saying that The Daily Tidings donated $100 for seed money and is sure that more donations will come in. Lively added that the Fire Department is furn- ishing. the stencil and the Police Department will help. Lively said that homeowners are being asked to donate $1.00 for the work. Acklin said part of the problem in quickly identifying addresses is that numbers are sometimes out of sequence. Lively said they can work with that problem. A request by the Chamber for closure of Winburn Way and plan for July 4th celebration was read by Almquist. Reinerr explaine the plans for booths in the park etc. and method of choosing participants based on previous year's experience in various concessions. Reid asked if a bike race is planned this year and Reinerr said tentative plans are for a Memorial Day bike race. On request to close Winburn Way Howard moved to grant request; Dale seconded the motion which passed unanimously on voice vote. A letter of resignation was read from Planning Commissioner Christian Apenes and was received with regrets. 2115183 R~gular Meeting Ashland City Council 2/15/81.F. ,4 Oredson Request Referendum Election Discussion A letter was read from Vince Oredson requesting a change in the Agreement with the City for access over Lupine Drive to serve three parcels and also a request for temporary access to Tax Lot 0300 over Sam Evans Place until the road over Lupine Drive is completed. Oredson said that since last S~meF.he has decided to make a gift of 8.25 acres to Southern Oregon Nature Conservancy and asked that the Nature Conservancy be given access to that acreage. Oredson went on to discuss his second request which is to cross the street plug installed by the City saying that it is his understanding that the street plug is there to preclude a new development beyond his and not placed there to block access to his property. Oredson asked that Sam Evans Place be used on a temporary basis so that the purchaser of the lot can proceed with construction at this time. Acklin cautioned Oredson as to responsibility of people to be responsibility for "track- out" covered by a recent ordinance.to preserve the condition of streets by wheelwashing etc. to keep mud off streets during any construction or other use. Discussion ensued and it was agreed that Mayor and Recorder be authorized to sign easement subject to time limitation of October 1983 as a condition. Ilse Nicholson expressed concern that at a Council meeting last July 20 that the matter had been taken care of and now it has come up again. Nicholson described truck traffic and tracking the streets with mud. Nicholson said she was told it was "erosion" but was concerned with the storm drain stoppages etc. and the streets. Oredson explained he was unclear on the use of street plugs and didn't consider them to be there to block him off his property. Nicholson wondered if Oredson had sold a landlocked parcel and is now asking for access. Mr. Nicholson said if:Council will recall the July meeting that one of the reasons for the switch from Sam Evans Place to Lupine was because of a strip of property owned by Mr. Ranch Propertyowners Assn. and part of the rationale was to change from Sam Evans P1. to Lupine for that reason. Nicholson recommended that the Assn. be contacted to see if they are willing to grant access. Acklin moved to grant temporary access via Sam Evans Plac~ not to extend permission beyond October 1, 1983 and to grant Mayor and Recorder authority to sign such agreement; Dale seconded the motion. On roll call vote for Item II request motion passed with Howard, Dale, Acklin, Laws and Smith voting in favor; Reid opposed. Smith moved to approve Item No. 1 and to authorize Mayor and Recorder to sign; Laws seconded the motion which passed unani- mously on voice vote. City Attorney Salter quoted the Municipal Code as it relates to special elections and said that it calls for next possible election date after the filing of a referendum. Laws said he could see why you my want to delay an election if it were close to a general election. Salter said he agrees with the Code as it stands on the issue. 2/15/83 P.4 ~Sular Me~-~ng Ashland City Council 2/1~!5 City Administrator Eval. Liquor License Request Liquor License Blanket Approval Relamping Downtown Area with High Pressure Sodium Fixtures Mayor's Appointments Public Forum City Administrator Almquist reported that he had made revisions in the City Administrator Evaluation procedure as requested by Council and outlined in his memorandum of February 10. Laws moved to adopt as revised; Acklin seconded the motion. Mayor Medaris said it is a good process and will look forward to work- ing with Council on results. On voice vote motion passed without opposition. A liquor license application by Duane R. and June F. Culp for Rondo Lanes was considered and upon recommendation of Police Department to approve Acklinso moved; Smith seconded the motion which passed unanimously on voice vote. Almquist recommended that the City Recorder be given approval to approve blanket liquor license renewals. Reid asked if an except- ion can be granted when the request is for a liquor license in a R-1 zone and that request be delayed until the residents in the area have an opportunity for input before a license is granted. Reid said that she would like to have seen the resi- dents in the area of the Creek View Cafe given the opportunity to voice their opinions before granting that license. Council agreed that should there be any problem with that request it will be reconsidered when the renewal comes up. Chief Lively said he would keep Council informed of any problems which may arise in the interim relative to that R-1 license location. Howard moved to adopt blanket license renewal policy; Laws seconded the motion which passed without opposition on voice vote. The City Administrator reviewed his memo and asked Council to make the decision as to whether or not the mercury vapor street lights downtown should be replaced with energy-saving high- pressure sodium fixtures downtown. Almqulst said that the Chamber sought opinions through their newsletter from merchants but the response was too poor to base a judgment on. Howard moved to relamp downtown; Acklin seconded the motion. R~inert said he doesn't like the effect of the sodium fixtures and Laws agreed that the distortion isn't worth the small savings of $1,161 mentioned in the memo. On voice vote the motion passed with Howard, Dale, Reed, Smith and Acklin voting YES. Laws NO. Mayor Medaris appointed Mike Slattery to the Planning Commission and Lois Wenker to the Economic Development Commission and asked for confirmation from Council. Howard so moved; Reid seconded the motion which passed unanimously on voice vote. The Mayor reported he had asked Councilwoman Smith to replace him on S.O.J.I.C. (911). Laws moved to approve replacement; Howard seconded the motion which passed unanimously on voice vote. Chamber Director Reineft requested that Council delay implementa- tion of 4 hour parking limitation in the Hargadine lot until he 2/15/83 P. 5 Regular Mc.e_ting AsP, land Ulty Uouncll_ Z/ID/~Sj ~'~ Public Fortin cont. Energy-efficient Homes Award Ordinances, Resolutions and Contracts Customer Accounting Policies Industrial Park Annexation Annexing contiguous area Industrial Park Annexation Withdrawal from J.C. Fire Dist. No. 5 Industrial Park ~xnexation Rezone Reorganization Ordinance Building & Planning can notify all merchants and business people downtow~who have been using the lot over the years. Reinerr said he didn't realize that the signs would be going up from 2/25 to 10/30. Corliss said there was plenty of pnblicity on the parking plan. Laws moved to ask Staff to delay implementation to April i; Dale seconded the motion. Laws, Dale, Smith and Reid voted in favor and Howard and Acklin opposed. Mayor Medaris commended Don Greene as being one of sixteen Oregon builders whose designs for energy-efficient which won awards and low interest financing. Medaris said that filling the need for building homes within the reach of young families is an accomplishment today and deserves recognition. Medaris added that not only is Greene doing an exemplary job as Vice Chairman of the Planning Commission but has recently been appointed to L.C.D.C. Citizens Involvement Committee. Second reading by title only was given an ordinance concerning customer accounting policies for the payment ef utility bills, Acklin moved to adopt; Laws seconded and the motion passed unanimously on roll call vote. First reading was given an ordinance annexing a contiguous area to the City of Ashland (Industrial Park) and Laws moved to second reading; Smith seconded the motion which passed unanimousl on roll call vote. First reading was given an ordinance withdrawing certain recenti? annexed real property from Jackson County Fire District No, 5 and Acklin moved to second reading; Reid seconded the metion which passed unanimously on roll call vote. First reading was given an ordinance rezoning certain propert~f from Jackson County RR-5 (Rural Residential 5 Ac. Minimlm) to CityE-1 (Employment). Acklin moved to second reading; Laws seconded the motion which passed unanimously on roll call vote. Laws suggest that the reorganization should be discussed pricr to a first reading to get input in advance. Almquist reviewed the ordinance which was recommended by the Citizens Revenue Committee. Howard said he could see no probl~n with it Izut thought by the same token it could wait to a later time. Reid said she understands Fregonese has a problem with it and agree~ that the ordinance should wait for first reading. Acklin so moved; Howard seconded the motion which passed unanimously on roll call vote. 2/15/83 Re__~lar__L~eeting Ashland City Council 2/_L!5/83: Orhinances, Resolutions & Contracts continued Swimming Pool Const. "Will Dodge Way" Senior Program/Soroptomists Agreement (St. Transp.) Other business from Council members Recreation Subcommittee report A resolution was read authorizing expenditure of donated funds for swimming pool construction and Acklin moved for adoption; Howard seconded and the motion passed without opposition on roll call vote. A resolution designating an alley between Pioneer & First Sts North of E. Main Street as "Will Dodge Way" was read and Laws moved for adoption; Howard seconded the motion and asked that a copy of the resolution be made available for the Dodge family. On roll call vote the motion passed unanimously. A letter-form contract between the Ashland Senior Program and '\~ Soroptomists Club of Ashland for operation of Senior transporta- tion program was presented. Acklin moved to authorize Mayor and Recorder to sign the agreement; Dale seconded the motion. Mayor asked staff'to write letter of appreciation to Soroptomist~ 6n behalf of the citizens of Ashland. On roll call, all YES. Howard reported that the subcommittee on Recreation has been meeting and said that regardless of what transpires with Parks & Recreation office plans that the building at 59 Winburn Way nontinue to be used as it is at present. Howard said the transition policy will be established at a later meeting and a financial report will be ready for the next meeting. Howard added that the committee is in support of expansion of Recrea- tion for the City of Ashland. Police Department Liaison Reports 5-Minute Press Conference Adjournment Chief Lively commented on the 1982 annual report just submitted which reflects a reduction of 39.3% in offenses reported. None. No questions. The meeting adjourned at 10:30 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor ih 2/15/83 P. 7