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HomeMy WebLinkAbout1983-0301 REG MINMINUTES OF THE REGLIAR MEETING ASHLAND CITY COUNCIL March' 1, 1983 ROLL CALL & PLEDGE OF AIJ ECIANCE APPROVAL OF MINUTES CITY-O',,~ED AMERIC,~N .LEGION FACILITIES LIQUOR LICENSE REQUEST Papa D ' s The meeting was called to order after the Pledge of Allegiance and all members were present. Smith asked that the minutes of the regular meeting of 2/15 be corrected to read "Southern Oregon Land Conservancy" where it is discussed on page 4, first pp. Smith moved to approve minutes of 2/15/83 meeting as corrected and those of the Executive Session on that date. Reid seconded the motion which passed unanimously on voice vote. A letter from Commander George B. Foster of the American Legion Post 14 was read in which the American Legion went on record as interested in continuing their relationship with the City by re- newing their lease which expired in December, 1982. A memo from the City Administrator reviewing the status of the American Legion building was read and recommendation was made to permit the Legion to remain at the location on a month-to-month basis until the possibilities are investigated relative to a Block Grant for rehab- ilitation of the building and also multiple uses of the building about which a Recreation Subcommittee is now exploring. Foster was present at the meeting and asked for assurances on continued use so that commitments can be made relative to the annual 4th of July celebration in which they are so active and Foster was told by Council that the month-to-month basis would not preclude plans mentioned being made. Bob Beckett asked for clarification by Council on status and asked if the American Legion could go back to the long term lease should the Block Grant not be available. Council said there are many alternatives and would suggest that at this point just the month-to-month be accepted until the Conmitt ee reports after further study. Reid said the building is one which is being considered for the Youth Task Force. Eleanor Ross spoke relative to use of the facility and said since the American Legion has a bar in its building the Youth Task Force (Teen Center) would not be a compatible use. Also on question of Ross as to whether AL could have long term lease renewed until Block Grant could be checked on it was explained that a long term lease would make the building ineligible for the lease and thus the month-to- month concept is necessary. Laws moved to continue on with the month-to-month basis discussed the same as with the long term lease Howard seconded the motion which passed unanimously on voice vote. Liquor license for Papa D's as requested by James M. Jackson and Janice C. Jackson was considered and since the Police Department recommended approval, Howard so moved. Reid seconded the motion. On voice vote the motion passed unanimously. 3/1/83 P. 1 Ashland City Council 3/1/83 P. 2 ASHLAND PUBLIC LIBRARY INDUSTRIAL PARK ANNEXATION LININGERLAWSUIT EDP SPECS COMMITTEE REPORT CITY HALL REMODEL/ELECTRIC COMML~NITY CLUBHOUSE COSTS 'FAYOR'S APPOINTMENTS PLrBLIC FORUM A letter from the Friends of the Ashland Public Library was read citing the crisis the Library system is experiencing as it relates to the County shortfall of budgetary funds and solicited support for activities planned as fundraisers to purchase new books and to continue with its services. Bob Wilson thanked Council for any support it could give saying that such support would stimulate other cities in the County to follow suit. Mayor Medaris' proclama- tion to name ~rch 13-20, 1983 as "Support the Ashland Public Lib- Week" rad. moved ~g~ of the a~option findings of fact and conditions as those of the City Council; Howard seconded the motion. Dale ex- pressed concern that the contract for the development sets forth negative overtones in listing incompatible uses and suggested that light industry etc. be encouraged to participate in the develop- ment. Dale said we should have something to say about the exterior of the industrial park as far as aesethetics are concerned. Acklin n s n Attorney Salter said that the language was suggested by Fregonese on the uses. Dale said that he would like to see the development blend and wouldn't want to see a maze of uncoordinated buildings. Council further discussed and concluded that the zoning code could not be changed at this point and it felt comfortable that the Planning Commission will be sensitive to the concerns expressed. On voice vote the motion passed unanimously. City Attorney Salter reviewed the progress on the Ashland vs:Linin- ger suit and recommended the City settle the case for $7,500 adding that to pursue it would cost at least $15,000. Howard so moved; Smith seconded the motion to settle which passed unanimously on voice vote. Director of Finance Nelson's report on progress of EDP Specification! Committee was reviewed and Council agreed on Laws recommendation to defer until the next Council meeting at which time Nelson could be present to field questions on the data processing plans. The City Administrator's memorandum relative to the necessity of bring the electric service up to Code was read as was one from Director of Electric Utilities Williams giving bids on the job.' Dale moved to accept low bid from Schoolhouse Electric; Reid seconded the motion which passed unanimously on voice vote. A memo from the City Administrator outlining costs of maintaining the Community Clubhouse was submitted for information only and no action was necessary. Mayor Medaris appointed William Waugh to serve on the Traffic Safety Commission and Carlyle Stout to serve on CPAC. Laws moved to approve; Howard seconded the motion which passed unanimously on voice vote. Mayor Medaris read a proclamation naming the month of March 1983 as "Steve Humann Benefit Month" to support funding efforts to help ........ continued 3/1/R3 P. ? Regular Meeting Ashland City Council 3/1/8~.__!_3 STEVE HUMANN PROCLAMATION continued INDUSTRIAL PK. AGREEMENT PRIM STREET ASSESSMENTS TAXICAB ORDINANCE offset tremendous medical bills resulting from recent neurosurgery. At this point the Public Forum closed. The City Attorney said that the annexation fees for the Industrial Park would be paid incrementally during development and recommended that signatures be withheld on the ordinances annexing the property until the agreement is signed and noted it may take some time because the principals are out of State. Hazelrigg was asked for comment from audience relative to time frame and said that there is no emer- gency in getting the signatures but would like to get the project started without delay. It was decided to table the second reading of the ordinances until the next meeting at which time the agreement will hopefully have been signed. Laws moved to authorize Mayor to sign agreement after owners sign; Howard seconded the motion which passed unanimously on roll call vote. First reading was given an Ordinance reducing assessments for improve- ments on Prim Street and Acklin moved to second reading; Dale seconded the motion which passed unanimously on roll call vote, City Administrator Almquist reviewed his memorandum dated 2/25/83 and noted that rather than an exclusive franchise, certification would now be required as a result of recent anti trust legislation. Alm- quist said the ordinance has been patterned after sample ordinances were requested from the National Taxicab Association. Reid expressed concern that the language clearly gives the certificate holder the power to allow or disallow others to convey passengers within the City. Dennis Perkins, owner of Ashland Cab Company said he sees no problem with the services provided by hotels & motels providing a service to their guests and that his approval could be deleted if Council feels it necessary. A motel owner spoke and said that he provides a service for his guests but has never charged for a trip but just considers it a part of his motel operation and to enhance his business. Almquist said that if the language calling for approval by certificate holder is deleted then Bed & Breakfasts would not be able to provide service to their guests. Council agreed the language could remain but that Council should continue to have the last say. Willstatter said Ashland needs a taxi service and that the investment of the provider must be protected. Teri Koerner said she went to Taxi Franchise meeting with the Chamber of Commerce representative and agrees that the certificate holder should not be in a position to allow or disallow other carriers with no governing rule and said a wide gap is being left as to who might make decisions. Perkins said he was at the same meeting Koerner referred to and it was his understanding that that portion of the franchise would net be changed. Perkins said he has no problem with provision of trans- portation by Bed & Breakfasts because there are usually located near the downtown area and the fees would be small. Perkins said that people attempting to transport people will find it very expensive if they are insured accordingly. Rist said that Perkins has a good track record with the City and feels he should have the opportunity to check out any newcomer into the business. The City Attorney recommended that language be added to paragraph f of page two which would say "and subject to the appeal to Council whose decision is final". Dale so moved; Howard seconded and motion passpd yith ~all YES on voice vQ~e~ ~ ~gular Meeting Ashland City Council 3/1/83 P. 4 TAXICAB ORDINANCE cont, Reinerr asked for a definition of a taxicab and it was defined as a vehicle carrying passenger(s) to a destination prescribed by client, Reinert asked for definition of a bus and was told it would include vehicle scheduled and using a certain route, Reinert said from time to time there has been discussion of a shuttle being run in the City and asked if that would be allowable, Dale cited as an example of what would be excepted a trolley car if decided to have such a ~ehicle, Perkins said that PUC protects routes of buses as in the case of Rogue Valley Transit and a shuttle being used along the bus line would be in violation, Perkins added that when RVTD served the regular route w~th a shuttle it found such service too expensive for the people of Ashland, Dale noted that the insurance coverage seems inordinately low, Almquist said that a lower coverage was requested about a year and a half ago by the carrier because of costs, Perkins added that the cost of insur- ance became prohibitive and he asked to have them lowered, Dale said wanted to be sure that the City would not be liable in a lawsuit, Salter said the City would not be responsible, Dale expressed concern that the section relative to equipment left things to be done without a prescribed time, Council agreed that 90 day: seemed reasonable and Dale so moved; Laws seconded and the motion passed unanimously on voice vote, Hazelrigg said there are lots of questions unanswered and Laws said the Taxi Committee would be welcome to amend the ordinance before the second reading, Laws moved to adopt and set aside any previous amendments; Smith seconded the motion which passed unanimously on roll call vote, Smith moved for approval of 90 day period for compliance (6,28,180) and to set aside previous amendments; Howard seconded the motion and,~.went on record that cab fares in Ashland are comparable to those imposed all through the Valley, Laws invited input from committee and amendments before second reading of the Ordinance, On roll call all YES, PETERSON tNNEXATION(RIST) Legal Des, Correction Howard moved to second reading; Laws seconded the motion and invited input from taxi committee for amendments before second reading, Howard went on record saying that rates being charged in Ashland are comparable to those charged in other areas throughout the Valley, On roll call vote the motion passed unanimously, The City Administrator noted that the legal description on tbe Peter- son annexation property had been submitted to the Secretary of State incorrectly and read the revised Ordinance. Acklin moved to second reading; Laws seconded the motion which passed unanimously on roll call vote, 3/i/83 P, 4 __R~egul~r Meeting Ashland City Council 3/1~,8~3~3P._~ RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS OTHER BUSINESS PRESS CONFERENCE ADJOURNMENT Nan E. F~anklin City Recorder A Resolution transferring appropriations within funds was read and Laws questioned the need for a new heat pump in the communications center of the new police department building. Lively said the orig- inal installation was inadequate and the Engineering firm responsible made some allowance financially for it. Laws moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote Almquist asked for show of hands on invitation for elected officials to meet in open forum at the Holiday Inn on March 12 at 2:00 P.M. at the invitation of Commissioner Jerry Barnes. Acklin, Smith, Laws, Reid and Dale indicated they would be attending the function. Alm- qulst said he would respond to the Con~missioner's office accordingly. Greene asked if Council would go beyond the one cab per 5,000 popula- tion if the need could be established and was told that could be done Also asked was what departments will benefit by the computer plans and it was noted that the Computer system would be included in the base bid with additions made later for various departments. Meeting adjourned at 9:45 P.M. L. Gordon Medaris Mayor ih