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HomeMy WebLinkAbout1983-0405 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL April 5, 1983 ROLL CALL & PLEDGE OF ALLEGIANCE POLICE LIEUTENANT, CHAP- LAIN & RESERVES APPROVAL OF MINUTES BUDGET COMMITTEE VAC. NATIONAL GUARD REQUEST FIRE STATION WARNING SIGNALS Mayor Medaris called the meeting to order after the Pledge of Allegi- ance at 7:30 P.M. on the above date. All members were present with the exception of Councilwoman Karen Smith who arrive at 7:40 p.m. Chief Lively noted that Res. Lt. Leigh Johnson had stepped down and that John F. DeEntremont had accepted that position. Lively said for the first time a Chaplain is being sworn in - Pastor Andy Green, and that three reserves are being sworn in to bring the complement of reserves to ten. Mayor Medaris swore John F. DeEntremont, Andy Green, Russell Chapman, Michael King and Joey Ngan to their respective posi- tions. Howard moved to approve minutes of the regular meeting of March 15, 1983; Reid seconded the motion which passed unanimously on voice vote. Councilwoman Acklin noted a letter had been received from Nancy Peter- son noting recently she had returned from Denmark and would be interested in filling the position left vacant upon the recent passing of Clarence Williams and Council discussed the issue as to whether Peterson should, if nominated, fill the position after acceptance of current Budget or wait until after July 1. Acklin said with Peter- son's experience from having served as Councilwoman that she could review the documents and nominated Peterson to fill the vacancy; Smith seconded. On question of Budget Officer Nelson as to the legal ramifications as regards filling the vacancy Nelson said that immediate filling is not a legal problem but is desirable. On voice vote the motion passed unanimously. The request from Oregon National Guard for closure of "B" Street between Oak and Pioneer Streets on April 22, May 13 and July 21, 1983 from 6:00 P.M. to 9:30 A.M. for mobilization was considered and Dale moved for approval; Howard seconded the motion which passed with- out opposition on roll call vote. City Administrator Almquist read a letter from Gary D. Converse who has instigated replacement of the warning traffic signal positloned on Siskiyou Boulevard and on East Main Street. Public Works Director reviewed the matter saying that a request had gone to the State last year and noted the State promised to put it on their priority list for future date unknown and the cost was estimated at $15,000 at that time. Alsing said that a recent letter from the State offering to pick up $9,800 for materials if the City would appropriate $4,900 ($4,050 for labor and $850 for equipment rental) is a reversal and a desirable alternative. Chief King agreed saying that the signal is the worst traffic hazard in the City at this moment and the State's offer is a generous one. Laws moved to approve conditions outlined with the Electric Department doing it's work at it's convenience; Howard seconded the motion. Council discussed the need for traffic 4/5/83 P. 1 ....... continued Regular M~eting Ashland City Council 4/5/83 P_ 2 FIRE WARNING SIGNALS EDP ALTERNATIVE REPORT LININGER LAWSUIT PROCLAMATIONS LIQUOR LICENSE REQUESTS WATER SYSTEM signals needed at other locations along the State Highways saying that they have been turned down for funding on those and thus were pleased with this proposal. Converse reviewed the matter and said Ashland has been placed as No. 1 on the Highway Divisions's priority list on this proposal. Acklin congratulated Converse on his tenacity as regards the signalling. On voice vote the motion passed unanimously. A letter from Director of Finance Nelson indicating an alternative to the recently requested minicomputer to a micro was read and Nelson was asked to review the request. Nelson said that he has recently concluded that the microcomputer would best serve the needs of the City and outlined reasons contained in his letter. Nelson said he would like to call the EDP Committee together for reconsideration of it's original minicomputer plan and to revise specs. Laws moved to approve direction suggested by Nelson; Smith seconded the motion. Laws recommended that Nelson look to present staff for guidance in to work the system through at this time with the idea of acquiring a specialist at a later date. Council agreed & passed unanimously on voice vote. City Attorney Salter reviewed the status of the Lininger lawsuit and accompanying "Covenant Not to Sue" agreement and Howard moved to authorize Mayor's signature to the document; Smith seconded the motion which passed unanimously on roll call vote. A proclamation was read for "Private Property Week" and one for "The Week of the Young Child". Mayor Medaris noted that Hamlet's Rooste request would be deferred for further investigation, and that Varsity Theatre application for "Backstage" should be considered and said that the Police Department had recommended approval. Dale so moved; Smith seconded the motion which passed unanimously on voice vote. (On question as to exact location Arnold said it is 110 feet from the Street and is disconnected from theatres having it's own door). The water situation in the Strawberry Lane area and N. Main Street was discussed and the Comprehensive Water Study as submitted by R. W. Beck last year pointing out insufficient water pressures etc. in Areas "A" & "B" as depicted on attached map was reviewed. It was noted that a moratorium probably should have been imposed in these areas when the report was received. Almquist noted that the Terrace Street waterline would take care of Area "B" but that in order to address the the Area "A" problem public hearings should be held and a moratorium imposed to hold up any development until a water bond or other alternative can be found. Almquist recommended the proposal outline above and suggested April 19 public hearing on the matter. Karen Darling spoke from the audience saying that they own eighteen acres and would like to use wells as a source of water. It was pointed out to Darling that while the well water may take care of domestic needs, water pressure would be a criteria in the event of fire so that wells wouldn't satisfy that criteria. Almquist noted that a water bond was turned down in recent years because the need was 100% growth related and said the ~eveloper or property owner should partially help pay for the 24" pipeline. ........ continued 4/5/83 P. _Regular Meeting Ashland City Council 4/5/83 P. 3 WATER SYSTEM cont. COMMUNITY BLOCK GRANT REQ. PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS Industrial Pk. Annex. Industrial Park Withdrawal from J.C. Fire Dist. #5 Industrial Park Rezoning Annexed Prop. Planning, Bldg. and Conservation Dept. Cemetery & Utility Functions On Howard's question to Planner Fregonese as to whether requests for development had been received Fregonese said that a partition request had been received which road access would open up 30 acre for develop- ment and that wells and septics are being planned. Fregonese added that staff plans to recommend denial of the application when the matter comes before the Planning Commission. On Howard's question as to the number of requests for water connects, Fregonese said that water con- nects don't necessarily mean that you get a building permit. Almquist urged that Council proceed with dispatch in order to prevent a flurry of activity in the area. Rick Brown said he is building a house and was forced to implement the system with an 8" sewer line for just one house. Alsing said that the State calls for the size pipe and the person who installs such a service could have his investment rebated from others who use that service in the future. A gentleman from the audience said he submitted a minor land partition request for 15 acres on Strawberry and that prior to submitting application the Fire Depart- ment checked the flow and found 150 lb. pressure. Alsing said the flow test was done in August 1979. Laws moved to set public hearing on April 19 on possible moratorium and property owners be notified; Smith seconded the motion which passed unanimously on voice vote. A request by Director of Planning Fregonese to submit an applicati on was considered. Fregonese said homes on Central, Van Ness, Oak and other neighborhoods would benefit by the grant where households would be eligible based on low income criteria. Howard moved to grant per- mission to apply for the grant and authorize the Mayor's signature; Smith seconded the motion which passed unanimously on voice vote. Harry Arnold asked if Council plans to have criteria on satellite dishes being installed around town for television reception. Mayor Medaris said the Planning Department is working on the matter. Second reading by title only was given an ordinance annexing property at Clover Lane and I-5 Freeway and Laws moved for adoption; Smith seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an ordinance withdrawing annexed property from Jackson County Fire District No. 5 and Acklin moved for adoption; Smith seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an ordinance rezoning annexed property from County RR-5 to City E-1 and Acklin moved for adoption; Smith seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an ordinance relative to the Planning, Building and Conservation functions and Laws moved to adopt; Howard seconded the motion which passed unanimously on roll call vote. First reading was given an ordinance relative to the Cemetery and Utility functions and Howard moved to second reading, Acklin seconded and the motion passed unanimously on roll call vote. 4/5/83 _Regular M~¢ting Ashland City Council 4/5/83 ~.4__ Electric Rate Schedules City Administrator Almquist recommended that future electric rate schedules be implemented by resolution with no lessening of public input. Council agreed and first reading was given an ordinance to follow procedure outlined and Acklin moved to second reading; Dale seconded the motion which passed unanimously on roll call vote. Mountain Avenue traffic & parking regulations A Resolution providing for traffic and parking regulations on Mountain Avenue was read and Howard moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. Deferred Compensation A Resolution was read authorizing deferred compensation plan for employees and Howard moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. ~ /I OTHER BUSINESS FROM COUNCIL MEMBERS Councilwoman Reid noted she had read in the Parks & Rec. minutes that a fifteen year lease had been extended to the Gun Club and the City's lease doesn't run that long. The City Attorney said that the lease would be invalid beyond the City's lease and after some discussion Laws moved that lease not go beyond City's lease and that Parks & Rec. be notified of action; Reid seconded the motion which passed unani- mously on voice vote. Mayor Medaris noted that the City again enjoys an adjustment in the Compensation rating for safety. PRESS CONFERENCE Mark Howard asked for specifics on Lininger case and the City Attorney said he would go into detail with Howard after the meeting. Caroline Greene asked for more details on how the deferred compensation plan works and Almquist said he would review it with her, ADJOURNMENT The meeting adjourned at 8:55 P.M. Nan E. Franklin L, Gordon Medaris City Recorder Mayor